Town Manager to draft procurement-code changes to lower RFP burden, increase emergency authority
Summary
Manager Suzanne Harvey proposed reducing the RFP threshold (currently $10,000) to require three quotes rather than full RFPs for modest purchases and asked that the Town Manager be empowered to approve emergency expenditures up to $35,000; Council directed staff to return with an ordinance.
Manager Suzanne Harvey told council the procurement code had not been updated in years and that the current RFP threshold—cited in the minutes as $10,000—discourages vendors from submitting small RFPs. She proposed requiring three quotes instead of a full RFP for modest purchases and asked that the Town Manager be authorized to approve emergency expenditures up to $35,000.
Town Attorney Thomas Benavidez told the council he agreed with the suggested changes. Mayor Wallace directed staff to prepare and present an ordinance at the next meeting to implement the procurement-code revisions.
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