In a recent government meeting, officials focused on the utilities aspect of the facilities budget, highlighting the significant increase in energy costs over the past five years. The total expenditures for gas, electric, and water for the fiscal year 2023-2024 reached $1.6 million, up from $1.462 million the previous year. To manage these rising costs, the district participates in an energy consortium aimed at securing discounts on utility rates from various providers, including Penn Power and Duquesne Light.

Additionally, the district recently completed a Request for Proposal (RFP) process for waste disposal services, resulting in a contract that maintained cost consistency with the previous year. Officials noted that managing expenditures related to maintenance of athletic facilities and infrastructure is crucial, as these areas account for a significant portion of the budget.

During the meeting, it was emphasized that approximately 90% of the district's $100 million budget is allocated to five key areas: personnel, debt, transportation, utilities, and maintenance. The discussion underscored the importance of efficient management in these areas, particularly as 80% of expenditures are tied to staffing and debt obligations.

The meeting also covered the district's procurement processes, which adhere to federal and state regulations. For purchases exceeding $23,200, a formal bidding process is required, while smaller purchases necessitate obtaining at least three quotes. The district utilizes cooperative purchasing programs, such as CoStars and PEPM, to streamline procurement and secure competitive pricing on various goods and services, including technology and telecommunications.

Overall, the meeting highlighted the district's proactive approach to managing its budget amidst rising utility costs and the importance of strategic purchasing to ensure fiscal responsibility.