City Clerk Reveals Major Digital Records Overhaul

In a recent city council meeting, City Clerk Kiera Nance presented an overview of her department's activities and budget, highlighting significant advancements in staffing and training. Nance, who is now fully staffed with a deputy city clerk and a part-time records coordinator, emphasized the importance of ongoing professional development, including her own enrollment in the Texas Women's Leadership Institute and the certification process for her deputy.

A key focus of the presentation was the department's transition to digital record-keeping. Nance reported that the city has made substantial progress in digitizing police and court records, a project that has been in the works for several years. The department has successfully archived police records and is currently working on a digital records project to enhance accessibility and efficiency.

Nance also noted the increase in public information requests, with her office processing 208 requests since October 1, 2023, while the police department managed 636 requests. This reflects a growing demand for transparency and accountability within city operations.

The council members engaged with Nance, seeking clarification on the oversight of police records. Nance explained that while her office does not directly handle police records, they maintain a supervisory role, ensuring compliance and assisting with procedural questions.

Overall, the meeting underscored the city clerk's commitment to improving operational efficiency and transparency through digital transformation and staff development.