In a recent planning meeting for the upcoming Bluegrass Festival, organizers discussed final preparations and logistics to ensure a smooth event. The festival is set to take place next Saturday, with vendor arrangements nearly complete. Approximately nine vendor booths remain available, and organizers are optimistic about filling them.

Key roles were assigned to volunteers for directing vendor traffic. Steve will manage the entrance on Ballard, while John will oversee Jackson and Oak, ensuring that vendors are directed to their designated areas efficiently. A new system will be implemented this year to mark vendor vehicles with grease pencils, allowing for better identification and organization as they arrive.

The meeting also addressed concerns from previous events regarding vendor placement and traffic flow. Organizers emphasized the importance of keeping the loading area clear to avoid congestion, instructing vendors to unload quickly and move their vehicles to designated parking areas.

In addition to logistical planning, the team discussed provisions for volunteers, including refreshments. Plans were made to provide water and snacks, with a suggestion to source coffee from local vendors instead of relying on Starbucks, which saw low consumption in past events.

The organizers are also taking steps to prevent vendor overlap, ensuring that similar booths are not placed next to each other, which had caused frustration in previous years. With a focus on communication and organization, the team is committed to addressing vendor needs and enhancing the overall experience for participants and attendees alike.

As the festival approaches, the team remains dedicated to refining their processes and ensuring a successful event that celebrates local culture and community engagement.