[{"_1":2,"_122":-5,"_123":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,98,110],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6316738,"mediaKeyId","2375766-a8ddb626af310c662896b46ec1923dfd","parentId",2375766,"title","Committee approves purchase-order exceptions, agrees to reimburse Veterans Park work under $10,000","audioSeconds",388,"startMs",4842000,"endMs",5230000,"viewUrl","/Search/View?dp=1&key=2375766-a8ddb626af310c662896b46ec1923dfd&start=4842&end=5230","thumbnailUrl","https://assets.pipeline.soar.com/2375766-a8ddb626af310c662896b46ec1923dfd/thumbnail_4842000.jpg","articleUrl","/articles/6316738/Sumner-County/Tennessee/Committee-approves-purchase-order-exceptions-agrees-to-reimburse-Veterans-Park-work-under-10000","mediaUrl","https://secure.pipeline.soar.com/6316738-3301ddcc0711ed5b1fcf0711d8a59c3e/orig.mp4?Expires=1774956773&Signature=CwacxxnYd2zUEHiz291xevjneQyt2uqbylOwX30EDU0ESFEWNJl0g3zBHEKVnxoJYc7OHeBwrzYONacN10Ci5cQd~RTE-wC3QaLH2h8VDLNgI3GLeSXbFmMgfb3Poyyze2TQKR-UBvSr~xC3hBsu5VAt-6QKkKhCeNhYTmUbU2VybxScNpH2ixJYXxoknVpTDhpZLprRVytXsAbxJAAszEIi03szaFxcHq3FjbgrQ2s9WngDQBpo8s7JvZwbh4wWrRljDW-Gwn978JWnntf3sDkIwdqzPNs0BJZVrePoEXy4AGkmL28GUu7DMw0g7-g2xUU89ZzXW840gbEB4CviEw__&Key-Pair-Id=KUT5TJCACFTXG","author","Sumner County, TN","date","2025-02-21T14:15:55Z","article","The committee approved purchasing exceptions for two instances where a purchase order was not obtained and granted reimbursement for small-dollar work performed at Veterans Park.

Procurement staff said item numbers 21 and 22 were failures to obtain a PO; the mayor provided corrective-action documentation for the incidents and the purchasing director recommended granting an exception under the purchasing policy. The committee voted to approve exceptions for those items.

Separately, staff reported Veterans Park had completed small park work and requested reimbursement. Procurement said the total value of the work was about $8,396.55; an outside grant of $2,500 covered part of the expense and the county agreed to fund roughly $5,000. The committee approved reimbursing the park for documented invoices and asked staff to require full supporting invoices before payment.

Committee members noted that small purchases under $10,000 do not require three written quotes but do require a PO; the exceptions were approved with the caveat that documentation be supplied and corrective action be recorded.","mediaType","Video","parentTitle","Financial Management Committee (Table) 2/20/25","oneSentenceSummary","The committee granted exceptions for two purchase-order failures and approved reimbursing Veterans Park for a small-dollar project (about $8,396.55) pending submission of detailed invoices.","taxTitle","Sumner County, Tennessee","taxId",19115,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6316743,"Finance director outlines staffing needs and retirement overlap; committee discusses salary survey",823,5412000,6235000,"/Search/View?dp=1&key=2375766-a8ddb626af310c662896b46ec1923dfd&start=5412&end=6235","https://assets.pipeline.soar.com/2375766-a8ddb626af310c662896b46ec1923dfd/thumbnail_5412000.jpg","/articles/6316743/Sumner-County/Tennessee/Finance-director-outlines-staffing-needs-and-retirement-overlap-committee-discusses-salary-survey","https://secure.pipeline.soar.com/6316743-6ab6294b1b8d9b03dc338ae69b7c7ab4/orig.mp4?Expires=1774956773&Signature=mIpr7aIV1us2sX5LAS8aSZBhHR4bEHmzTtvMtMRrRjqWgP44cVyyoHdcy71MnH3AUD8NpJO4se7GwqlRUufLZjN73SiwgWLm4SOyvJ1VTTxgwzj066VX4VNQG-iTE1wkl2sHVQD1ISqkDJCC1~luApLI05ak~pE589op6N-a~vNLQL2p8VSELeFuCyDPkkdX7NZh5A~xsCZ2MR1c2WUbmE1LuFsXYt48AtvJ8URdM1tU-7RTtkmcz2ZCrwF2Z-3HufKDClX7Pqmc4uUPM5WB~nq7IjJgPsjAOihUbfgCUQSkjpIfUqNSdAOaRzDjC3rBPYIA5oZ5K98TDbJRmRpqbg__&Key-Pair-Id=KUT5TJCACFTXG","The committee heard from finance staff about staffing shortfalls, implementation delays on Kronos and Title 6 duties, and a planned retirement that will require an overlap to protect institutional knowledge.

The finance director told the committee the department is requesting an additional accountant in next year’s budget and a Title 6 / FMLA coordinator because ongoing implementation tasks and frequent training needs have stretched current staff. He said turnover and an aging workforce have increased training time and reduced institutional memory.

Committee members discussed succession planning. The finance director said he expects to leave on or before June 30 and urged a planned overlap so the incoming finance director can be trained; the department proposed a 90-work-day shadow period and discussed extending that period to 180 days if needed. Members noted hiring a qualified CPA with relevant municipal experience can take months and suggested starting recruitment activities immediately after the budget process. The committee flagged possible use of outside search firms but noted those are more expensive.

On compensation, members asked for an updated salary survey. Staff said the most recent county salary study is roughly four years old; the committee directed staff to contact the consultant for a cost and time estimate to update classifications, midpoints and market ranges and to return that information to the committee. The committee discussed how survey results would be used — whether to adjust ranges, reclassify roles, or use the data as a hiring reference — and asked staff to present implementation options along with the quote.","Sumner County finance staff requested additional accountant positions and outlined a plan for overlapping the finance director’s retirement with a replacement; the committee also asked staff to get an updated salary survey cost and timeline.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":91,"_47":92,"_49":93,"_51":94,"_53":95,"_55":56,"_57":58,"_59":96,"_61":62,"_63":64,"_65":97,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6316748,"Committee seeks countywide FMLA policy, considers central coordinator",0,6305000,"/Search/View?dp=1&key=2375766-a8ddb626af310c662896b46ec1923dfd&start=6305&end=6305","https://assets.pipeline.soar.com/2375766-a8ddb626af310c662896b46ec1923dfd/thumbnail_6305000.jpg","/articles/6316748/Sumner-County/Tennessee/Committee-seeks-countywide-FMLA-policy-considers-central-coordinator","https://secure.pipeline.soar.com/6316748-b3b06c67a52e94d7c52045e28ba51ac7/orig.mp4?Expires=1774956773&Signature=BtoA1k-eOJU5osljITUlxWclFfjAQsdUd1SneqMCq9PTEdestQpsCuzfZvu1yAY1e5u8goHLabICcQGrfu2LyzdD3yrLmFOUZZVKt4VleIf3B8VtzF73pFywRiikKRK6tygOiufQRwGtBd7ISOvgrl26QkL9AWF-Pz89b6MsbgaVA2zhyI~dBPEBOjLtec4F15j7UJTbUAcgKzrfU-dIAMUl~q6uvaGHkB1Vb08QZMA6roOFVOY1qgfyU-yZ3tmwUyHf5d03P4m3wNni4cp8Z8LQdbN74~XoRw0T~9xMCLLdrVk2BkFnWCSttYyQiH44ssmAfNaWAU4xcy6E0IVU2g__&Key-Pair-Id=KUT5TJCACFTXG","The committee discussed inconsistent local handling of Family and Medical Leave Act (FMLA) requests across county departments and directed staff and legal to draft a countywide FMLA policy managers and elected officials can follow.

Speakers described several issues: departments administering FMLA differently, inconsistent use of sick and vacation leave during FMLA, lack of a central tracker, and cases where married employees in separate departments each took 12 weeks without a centralized process to ensure compliance with the federal entitlement.

The law director, Eric, said a countywide approach would reduce legal exposure: \"It would be a problem internally\" if departments applied rules inconsistently and did not track shared entitlements. Finance staff and others said the county does not have a central HR function; payroll is decentralized in several elected-official offices and many departments use different pay cycles and procedures.

Committee members directed the mayor and legal staff to draft a policy that could be centralized and to consult constitutional officers and elected officials before finalizing language. The mayor said he would review a draft and share it with constitutional officers. Staff discussed whether to implement policy first and then hire or to recruit a certified coordinator to help write the policy; the committee encouraged pursuing both concurrently where possible.

No formal hire was authorized at the meeting. Committee members agreed a centralized policy would be preferable and that staff should return with draft policy language and an implementation plan, including training and a recommendation about whether HR or finance should administer day-to-day FMLA functions.","Officials agreed to develop a countywide Family and Medical Leave Act (FMLA) policy and explore centralizing administration; staff will draft a policy for committee review and the mayor and legal will consult with elected officials.",{"_33":99,"_35":36,"_37":38,"_39":100,"_41":101,"_43":102,"_45":103,"_47":104,"_49":105,"_51":106,"_53":107,"_55":56,"_57":58,"_59":108,"_61":62,"_63":64,"_65":109,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6316752,"Sheriff urges PowerTime pilot; committee approves vendor work to stabilize Kronos uploads",3431,3119000,6550000,"/Search/View?dp=1&key=2375766-a8ddb626af310c662896b46ec1923dfd&start=3119&end=6550","https://assets.pipeline.soar.com/2375766-a8ddb626af310c662896b46ec1923dfd/thumbnail_3119000.jpg","/articles/6316752/Sumner-County/Tennessee/Sheriff-urges-PowerTime-pilot-committee-approves-vendor-work-to-stabilize-Kronos-uploads","https://secure.pipeline.soar.com/6316752-b3d5925f814866c5abfe47020155ade9/orig.mp4?Expires=1774956773&Signature=GtA80HARBjeFAqig8aX8n68fL~jOdIgGH59V5mHX74Cbj-sIEXpRq0hMfolcI-L7CIMDSW1k9-9UtvyIhRxdwxviJvY2iHSfR83DGc47Mb54nZ6QuJWYPJ-x4KIhQdBFJesTu-tk85kalUnXNRc0KoAjY3vgaiwGQ7rPWiUYD1F0nvR9L~m3h~eB-FXlfFDHxFKKWLnZipGXk090h5368CLmIbkJh19JHXfd5hGWfNwlHNLl7UUDL0rmNRj~fYVh7ny6HDgTh-8h3o5pM3LQSCgeqy05-mmBjgnGmTKZayVfrtKRGNKVcDsOmz-B88n3QnKRJqsyCM29GHRwEFVj4Q__&Key-Pair-Id=KUT5TJCACFTXG","Sheriff Craddock told the Sumner County Purchasing and Financial Management Committee that Kronos can work but several departments find it hard to use, and he recommended a scheduling front end, PowerTime (a NeoGov product), that offers a mobile-friendly interface and an API to Kronos.

\"Kronos is adequate. It does what we've made it to do,\" Sheriff Craddock said, then described PowerTime’s user experience and its ability to capture mobile biometric sign-ins and push a feed into Kronos. He said PowerTime’s startup cost would be roughly $6,500–$10,000 and recurring annual fees in the low thousands; he supplied a department-level quote for his office: about $76,500 to stand up PowerTime and integrate it for EMS scheduling.

Committee members discussed trade-offs: whether to standardize on Kronos alone, to allow department-level carve-outs that feed Kronos, or to pilot a front-end that reduces supervisors’ Monday payroll correction work. Staff noted the Financial Management Act’s requirement for a single county timekeeping record integrated with the county’s ERP; legal and finance staff said any front-end must ultimately deliver a consolidated earning record to Kronos/Munis.

The committee voted to engage the recommended vendor (identified in the procurement packet as JK7, Inc.) to begin work on EMS and to support efforts to resolve sheriff’s office exceptions and uploads. The recommended scope included $76,500 for EMS, $21,600 for ECC (dispatch), $32,400 for highway, and additional hourly remediation for the sheriff’s office. The committee approved an initial contract not to exceed approximately $100,000 for this fiscal year and asked staff to request additional budget authority next year for the remainder (the transcript estimates about $60,000 more would be needed to complete all departments). Committee members asked staff and the vendor to document whether the vendor will provide a tested interface that feeds detail hours into Kronos rather than creating a second persistent timekeeping source.

The committee also requested a parallel pilot or 60–90 day side‑by‑side trial so staff can confirm feeds, approvals and missed‑punch handling before fully decommissioning existing methods. Staff committed to return cost estimates for a parallel run and to coordinate demos with vendor and EMS staff.","Sheriff Craddock recommended PowerTime (NeoGov) as a scheduling front end that can interface with Kronos. The committee approved contracting with a vendor to remediate Kronos integration issues, with roughly $100,000 authorized this year and further work proposed next year.",{"_33":111,"_35":36,"_37":38,"_39":112,"_41":113,"_43":114,"_45":115,"_47":116,"_49":117,"_51":118,"_53":119,"_55":56,"_57":58,"_59":120,"_61":62,"_63":64,"_65":121,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6316755,"Committee orders Title 6 policy by July 1, refers funding request to budget",979,987000,1966000,"/Search/View?dp=1&key=2375766-a8ddb626af310c662896b46ec1923dfd&start=987&end=1966","https://assets.pipeline.soar.com/2375766-a8ddb626af310c662896b46ec1923dfd/thumbnail_987000.jpg","/articles/6316755/Sumner-County/Tennessee/Committee-orders-Title-6-policy-by-July-1-refers-funding-request-to-budget","https://secure.pipeline.soar.com/6316755-1e3ae19eeedec2f207f8b402901797c2/orig.mp4?Expires=1774956773&Signature=JtjpzuUsefwtlGbbAJJ5OLaQglaxr~cZktfEJDLTIu5j337QzpU~fSlfYp-1lpIKP8B10~BCwUOs9oqGaGt3mzAn9c8GnDdINeyiuc-Y5Akcpr-12mIbXHL94XCstxoRrY7Vf6PSiNdAZfkMr4gbqDYnIa6GOs-ism9cVjQglzCjEVmQ1tAINBfRVFi9aVZEAfJALzK-JJUMpZ4JoEO5Zf2tAdpxXwJxMqP1ghNTnHOTHm4k9LkBQQiOoEmOi06kYx-N~pnWbdfiwbTI8nsHhLTeKinkb1NKB3K4TmCo6kAUUGcQKtY6HqRpVYfw8e~Uk9foAcfWrvjElTTpZIaOQA__&Key-Pair-Id=KUT5TJCACFTXG","The Sumner County Purchasing and Financial Management Committee voted to have staff deliver a Title 6 nondiscrimination policy vetted through the committee and approved by July 1, and it referred a request for resources to the county budget to fund a coordinator role.

Committee members said Title 6 obligations — raised in discussion about federal grant requirements and employment practices — affect countywide operations, not only grant administration. Eric, the law director, warned that failures to follow Title 6 procedures could expose the county to “significant lawsuits based on discrimination,” and urged a formal complaint process, annual reporting and consistent signage across county facilities.

Members described gaps in the county’s current approach: missing formal complaint procedures, inconsistent recordkeeping and limited staff time to manage investigations and required state reporting. Several officials said most counties assign Title 6 duties to HR or a dedicated coordinator and estimated Sumner County needs roughly three-quarters to a full-time equivalent to comply fully.

After discussion the committee approved a resolution requiring a Title 6 policy be drafted and returned to the committee for approval by July 1. Separately, the committee voted to send a request to the budget committee seeking funding and/or a position to serve as the Title 6 coordinator. The motion to send the funding request passed with a majority; the transcript records one abstention and one vote in opposition.

Committee members asked staff to research existing county examples and relevant state resources and to propose a policy framework and an implementation plan that include training and tracking mechanisms. Scott, the grant accountant/project manager in the finance department, was named informally as a possible interim coordinator while a permanent appointment is considered.

The committee recorded the directive as an old-business follow-up and planned to track progress at future meetings. The action was limited to policy direction and a referral to the budget process; no permanent appointment or formal hiring action was taken at the meeting.

The committee advised that any coordinator or policy changes be consistent with the county’s grant conditions and state training requirements; staff were asked to provide specific draft language and an estimated budget for the coordinator position at the next meeting.","Sumner County purchasing and financial management committee directed staff to draft a Title 6 nondiscrimination policy vetted through the committee by July 1 and voted to refer a request for funding a Title 6 coordinator to the county budget process.","actionData","errors"]

Article not found

Committee approves purchase-order exceptions, agrees to reimburse Veterans Park work under $10,000

Finance director outlines staffing needs and retirement overlap; committee discusses salary survey

Committee seeks countywide FMLA policy, considers central coordinator

Sheriff urges PowerTime pilot; committee approves vendor work to stabilize Kronos uploads

Committee orders Title 6 policy by July 1, refers funding request to budget