Facility manager highlights lack of HVAC maintenance plan after $600K investment

During the recent Botetourt County Board of Supervisors meeting held on February 26, 2025, a significant discussion emerged regarding the management and maintenance of the county's HVAC systems. This topic is particularly relevant as it highlights ongoing concerns about the county's asset management strategies and the financial implications of neglecting long-term planning.

The discussion centered around the county's chillers, which have been a recurring issue for the past three years. Over $600,000 has already been spent on repairs and replacements, yet there appears to be no comprehensive plan in place to address the long-term needs of these critical systems. Supervisors emphasized the importance of developing a strategy for major repairs and replacements, particularly for assets like HVAC systems that are designed to last 20 years but can often exceed that lifespan with proper maintenance.

One supervisor pointed out that many HVAC systems can function effectively for up to 40 years, suggesting that a proactive approach to maintenance could lead to significant cost savings. By planning for the eventual replacement of these systems rather than waiting until they reach the end of their expected lifespan, the county could allocate funds more effectively and potentially save money for future equipment needs.

The lack of a structured plan for managing these assets raises concerns about the county's overall fiscal responsibility and its ability to meet the physical needs of its facilities. As the discussion concluded, it became clear that establishing a comprehensive asset management strategy for HVAC systems and other major equipment is crucial for the county's financial health and operational efficiency.

Moving forward, the Board of Supervisors will need to prioritize the development of a long-term maintenance and replacement plan to ensure that the county's assets are managed effectively, ultimately benefiting the community as a whole.