[{"_1":2,"_122":-5,"_123":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99,111],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6308263,"mediaKeyId","2423971-03e60c82d9ca3f68a8c9414fe2fe8806","parentId",2423971,"title","County weighs $1.5M RMS and integrated records plan to replace aging software; sheriff and dispatch outline timeline","audioSeconds",381,"startMs",5037000,"endMs",5418000,"viewUrl","/Search/View?dp=1&key=2423971-03e60c82d9ca3f68a8c9414fe2fe8806&start=5037&end=5418","thumbnailUrl","https://assets.pipeline.soar.com/2423971-03e60c82d9ca3f68a8c9414fe2fe8806/thumbnail_5037000.jpg","articleUrl","/articles/6308263/Warren-County/Virginia/County-weighs-15M-RMS-and-integrated-records-plan-to-replace-aging-software-sheriff-and-dispatch-outline-timeline","mediaUrl","https://secure.pipeline.soar.com/6308263-151686146ffb81d7d241e1c19efb1973/orig.mp4?Expires=1771073297&Signature=Qjj5qH~KvZo0H7bWR2juhOgSOSiF-TrR1RaNCh4t6xMRKARAYpSDLNSY944bsLy2srXA8WUe1NrPdRMCsMXmJqCZJl7GWipxwVhzTXlfGbjmFM8eb2QtqtuRlhLtH2Fw70jD8Fro09BrloNgRASz2i-TfvaRugx4erbKH1Q8GW-nW1b62xqU844LsePilpxf6Bd9CenSi2KNYDobuWEmGp0LhtN2NIBixzEEnRa31jzVydIHRdxRuyqeV7ddbQLxzx5z4sucrl8~LyhJVk5XiUH65-tf~pytsLmsMwFcZ7pqKtY8Gj4wYdOW1J7DzwmYyOxSZTPTuy921gOhkqODsw__&Key-Pair-Id=KUT5TJCACFTXG","author","Warren County","date","2025-02-25T00:00:00Z","article","Warren County public-safety leaders and IT staff presented a multi-year plan to replace aging records and 911 software with a Motorola/LEHI Flex records-management suite (RMS) designed to integrate dispatch, evidence, in-car and body‑worn cameras and to provide judicial sharing.

The sheriff said the current systems (Southern Software and Rave) are outdated, cause staff inefficiency, and generate a heavy labor burden to produce usable reports and share evidence files. He proposed a subscription‑based move to Flex that staff say will consolidate services, eliminate duplicate vendor fees and integrate body-worn-camera and in‑car-camera feeds into case files.

Cost and timeline: the sheriff and IT presented a five‑year payment and subscription schedule. Year 1 (FY26) is estimated at about $475,000 to $500,000 for implementation and data migration (payment milestones and scope to be finalized); follow‑on years would be recurring subscription/maintenance fees estimated at roughly $200k per year (the presenters argued that recurring costs would be less than the county currently pays for the two legacy systems combined, about $255k annually).

Operational benefits described: instant evidence sharing with the Commonwealth’s Attorney, automated downloads from cameras and phones directly into cases, improved CAD integration with Front Royal Police Department and Warren County Fire & Rescue, and reduced manual upload tasks that now consume staff time.

Questions, risk and governance: supervisors asked for a clear cash-flow and milestone plan. The sheriff’s office requested a FY26 discretionary amount (around $300k–$500k depending on chosen payment milestones) and said follow-on annual subscriptions should be included in the departmental budget rather than in capital. The sheriff and IT flagged that some current maintenance contracts (Southern, Rave) would be retired if Flex is implemented, producing future recurring savings, but that the first-year capital outlay is the largest near-term need.

Why it matters: records management is central to prosecution, dispatch, public records law and evidence handling. The move would affect multiple departments (sheriff, Commonwealth’s Attorney, IT, E‑911 and FRPD) and could produce operational efficiencies but requires a clear plan for data migration, training, and ongoing hosting costs.

Next steps: staff committed to provide the board with a payment milestone schedule, confirm what modules are mission‑critical to Fire & Rescue and determine the subscription-vs-capital split for FY26 appropriations. Supervisors asked that projected savings from retiring legacy contracts be shown side‑by‑side with the proposed costs.","mediaType","Video","parentTitle","Warren County Board of Supervisors Budget Work Session Feb 25, 2025","oneSentenceSummary","Sheriff, dispatch and IT staff asked supervisors to approve phase‑one funding for a new, integrated records-management/911 system (Motorola/LEHI Flex), estimating a roughly $475k–$500k first-year implementation and lower ongoing subscription costs than the county’s current combined vendors.","taxTitle","Warren County, Virginia","taxId",38193,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6308268,"Samuels Public Library asks Warren County for 16.5% funding increase; supervisors defer pending library-board review",731,8577000,9308000,"/Search/View?dp=1&key=2423971-03e60c82d9ca3f68a8c9414fe2fe8806&start=8577&end=9308","https://assets.pipeline.soar.com/2423971-03e60c82d9ca3f68a8c9414fe2fe8806/thumbnail_8577000.jpg","/articles/6308268/Warren-County/Virginia/Samuels-Public-Library-asks-Warren-County-for-165-funding-increase-supervisors-defer-pending-library-board-review","https://secure.pipeline.soar.com/6308268-c396aa2d38b4dcadf987b96e626e31eb/orig.mp4?Expires=1771073297&Signature=T5lPjUv~3QFPnAajDAI7MJ8OOgNkkr5KOkYcW5jOu~lBvQE7fpPW0kwVOv7HyUwUie0ShfVeXxvhCPDReZOQF-xcJYhvjbC~sHCVK4~1tLA3uyASwpuXtWCDkCSxTl-ixVMUq2jrEFdC7gXLRc-d~zR0QvBjf7cm0DsLoHWuBu8447RiMIcQzykPYgDwCg8CwLIW3ykqmeTiZ5~6Dxd0K3iHieHPLYeIUurx6~KrGVuTRE4oWSdROKcFK8KhmlSwwEE7AuUZ8w8JvozFrts8DemqwsYbBlf4PzCZaEYgcjGW5E2PGUo7-JAVhlhBOIe4QBdHhbmwpDI8Xs13KJx1Ww__&Key-Pair-Id=KUT5TJCACFTXG","Samuels Public Library trustees presented a fiscal year 2026 funding request to the Board of Supervisors seeking a $169,261 increase (16.5%) in county support, bringing the county appropriation sought to about $1.19 million.

Trustee and director representatives said the request primarily covers personnel costs (including a 3% proposed COLA), increases in health insurance costs the trustees absorbed for staff, a rotating technology-replacement fund, and newly contracted facility maintenance that county staff previously performed. The trustees explained the library had not grown its county funding at the same pace as operating costs: “In 2009 our combined county and town funding was $538,191…we have not even doubled our funding in that time,” the trustees’ representative said, laying out staffing (22 employees) and program growth tied to new grant-funded projects such as a Mellon Foundation award.

The trustees said Mellon funding supports program expansions (digital archiving, oral histories, Studio 330), but those restricted grant dollars do not cover day-to-day operations. The trustees provided audited statements and emphasized volunteer value and fundraising but said they were presenting a “what-it-costs-to-run” budget that did not rely on fundraising offsets.

Board reaction: Several supervisors pressed staff on whether the county should resume providing facility-maintenance support that the trustees say the county previously supplied. One supervisor noted the county’s prior practice of handling building maintenance and suggested the county and library should revisit the MOA and lease terms about who funds maintenance. Another supervisor said the library board should evaluate the funding request; the chair said he would defer decision-making until the county library board completes a formal review of services and costs.

Why it matters: Samuels is the county’s major public library and a high-use public service; a 16.5% county funding increase is a substantial budget ask with implications for county priorities. Trustees argue the increase is driven by contracted facility maintenance, higher employee-benefit costs, and a desire to maintain programming funded by grants.

Immediate next steps: Supervisors asked for a detailed breakout of FY25 actuals and FY26 proposed line items (operations, salaries, benefits, and grant-restricted funds). They also directed administration to confirm whether the county’s maintenance services and any facilities-insurance responsibilities remain obligations under the signed funding agreement and lease. One supervisor asked administration to prepare an inventory of county-owned properties and how they are used before further decisions are made.","Samuels Public Library asked Warren County supervisors for a 16.5% increase in county funding for FY26, citing staff costs, new facility-maintenance contracts and technology replacement needs; supervisors said they would await a formal review by the county library board before acting.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6308259,"Sheriff outlines FY26 budget increases for staffing, fleet and body‑worn cameras; warns fleet nearly depleted",173,3769000,3942000,"/Search/View?dp=1&key=2423971-03e60c82d9ca3f68a8c9414fe2fe8806&start=3769&end=3942","https://assets.pipeline.soar.com/2423971-03e60c82d9ca3f68a8c9414fe2fe8806/thumbnail_3769000.jpg","/articles/6308259/Warren-County/Virginia/Sheriff-outlines-FY26-budget-increases-for-staffing-fleet-and-bodyworn-cameras-warns-fleet-nearly-depleted","https://secure.pipeline.soar.com/6308259-5b0f112b96b2b1b08df60585ada03758/orig.mp4?Expires=1771073297&Signature=cXVhCjKfGqlpM6iRAnUu~eXVPXRe0y2w~12XfVrTZJEucUIAJo1RrU0ZpyGWOpPsCfWE12GZNaKuZ5nf4hRke0uPoF~nCvGpJQmGfz6ukASrJ9eOU18K3hJABfH23GlvhOdW-I8lf90qoeRPp9KxdBgrrFtxtm7KdYhhB9Qih-7bsWq1wgajBxB4PlAib~hd4KiXYU--GW10yIzn3fJnk9HN8Lm8XWPLAiZpgOmTfQ1QIzCuVuquMrTSafxQH33Eyj9rF1-5MyiHXzlMf23tB4BLK7gQeN7ZpxYXR4eFQjDTypS2hzERH1qzZSP811uXNP8sm3I~QUNEEgjiVMj5vQ__&Key-Pair-Id=KUT5TJCACFTXG","Sheriff Klein presented the sheriff’s office FY26 budget request and capital needs to the board, emphasizing three priorities: staffing, fleet replacement and equipment maintenance/technology.

Staffing: The sheriff reported the department is authorized for roughly 81 sworn positions but currently carries about 10 sworn vacancies and multiple new hires who are still in FTO; he requested restoration of some civilian admin staff and additional sworn positions tied to rising workload demands and statutory changes for school-resource officers (new experience requirements). He noted Comp Board and state legislative updates may fund some additional positions through tiers of state funding.

Fleet and asset replacement: The sheriff said 29 vehicles have more than 120,000 miles and several units are at or near retirement; the FY26 asset-replacement request originally totaled about $1.31M for fully upfitted patrol vehicles (13 patrol vehicles at an estimated $87,000 each plus a canine vehicle at $90,000 and other specialty units). He asked supervisors to review the five‑year replacement plan and noted the county sells decommissioned vehicles via online auction. He requested staff share the fleet replacement schedule with the board.

Technology and equipment: The sheriff outlined the body‑worn camera and in‑car camera financing schedule: grant-funded body‑worn cameras were purchased and the county faces scheduled payments for multi‑year cloud/maintenance (two more payments of about $68k in this fiscal year and subsequent maintenance costs). He also requested funding for school resource officer in‑car cameras, bullet‑resistant vest replacements and proposed a drone‑fleet pilot (smaller transportable drones) and a records‑management replacement (see separate RMS article) as priorities. He identified vehicle maintenance increases driven by an armored incident response vehicle needing expensive glass replacement (quotes around $24k).

Why it matters: The sheriff framed vehicle aging, rising maintenance and recurring camera/cloud costs as a systemic issue that will require multi‑year planning and an asset-replacement program; staffing shortages and training/credential changes for SROs affect public-safety coverage.

Next steps: The sheriff and finance staff will provide the five‑year fleet-replacement plan, clarify which capital purchases are new buys versus replacements and supply updated cost estimates for the board’s review. Supervisors asked for the plan so they can budget and pace replacements, and for a clearer delineation of capital vs. recurring maintenance costs.","Sheriff Klein told supervisors the Warren County Sheriff’s Office needs more deputies, a major vehicle-replacement push and continued funding for body‑worn camera maintenance, reporting roughly 29 vehicles with 120,000+ miles and a FY26 vehicle ask of roughly $1.31 million.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6308254,"Supervisors review asset‑replacement needs and Rockland Park grant match; staff to provide payment timeline",139,10973000,11112000,"/Search/View?dp=1&key=2423971-03e60c82d9ca3f68a8c9414fe2fe8806&start=10973&end=11112","https://assets.pipeline.soar.com/2423971-03e60c82d9ca3f68a8c9414fe2fe8806/thumbnail_10973000.jpg","/articles/6308254/Warren-County/Virginia/Supervisors-review-assetreplacement-needs-and-Rockland-Park-grant-match-staff-to-provide-payment-timeline","https://secure.pipeline.soar.com/6308254-d30e427b3e2a548cce8fca858a04a499/orig.mp4?Expires=1771073297&Signature=joARL-zfELX4QOTYRrEp6M5ssKkMZzzMcx4JJ0SKzKAy9XDdGWiI9UNuiic8Fqu8L2daIXE4phhyJvQGFIf8BKz46IzEaKkailQ~3-O8FDfgfp1mQ7LRiw9mVKHsNMvPUk5gfrNKj8Pl4-jiLpJxOJAP0S7Clj7-kcWY5U5-sprdDMTEXnFwFRnUUT1NB4TenPwF2~GhQkssak84U~ZiwrdKX9jC3v3~sFvaV4lKeem7VJuYSHb2rKkO9KDSq96snsYUIQAZJ2P5ailrzcYOATpxq2lqRz6xkQ4SRwHahB8oh0bMO~dw71-RGi6kgzavbXCX5v3HebbsJwDZhDEu-w__&Key-Pair-Id=KUT5TJCACFTXG","During the budget work session supervisors reviewed a countywide asset‑replacement list and Capital Improvement Program (CIP) requests for FY26, including multiple departments’ vehicle and equipment replacement schedules and a federal grant for major park upgrades at Rockland Park.

Highlights: supervisors heard asset‑replacement requests across departments: building-inspection vehicles, elections‑office generators (to ensure voter‑registration continuity), IT switching and security camera replacements, transfer-station equipment and park pool resurfacing. Public Works reiterated the need to replace multiple trucks and equipment; staff noted that some fleet requests were carried from prior years because replacements were repeatedly deferred.

Rockland Park grant: county staff described a federal grant for park improvements that would provide $2,000,000 matched by county funds to reach a roughly $4,000,000 project total (staff noted exact total depends on final design and inflation). The county’s role is to provide the matching share and to fund early costs while drawing federal reimbursement as milestones are met. Supervisors asked staff to produce a clear cash‑flow exhibit showing how much county cash is needed up front, what can be invoiced to the federal program for reimbursement and the projected construction timeline and procurement milestones.

Why it matters: several departments’ asset needs are large and multi‑year; replacing aging assets reduces maintenance costs over time but requires significant near‑term cash. The Rockland Park project in particular requires coordination between grant timing, county matching funds and procurement to ensure reimbursements can be drawn down while not creating short‑term gaps in the general fund.

Next steps: staff will provide (a) a five‑year vehicle and equipment replacement schedule with estimated purchase timing, (b) a Rockland Park payment and reimbursement timeline showing milestones and cash‑flow needs, and (c) sources the county might use to finance the county match (fund balance, CIP reserves, or staged appropriations). Supervisors asked that any request to dip into reserve funds clearly show the multi‑year impact on the county’s fund‑balance target.","Supervisors reviewed the county’s asset‑replacement and capital improvement requests including fleet, roofs, and Rockland Park improvements tied to a $2M federal grant that requires a county match; staff will supply a schedule showing cash flows, reimbursement timing and grant milestones before the board decides how to fund the county share.",{"_33":112,"_35":36,"_37":38,"_39":113,"_41":114,"_43":115,"_45":115,"_47":116,"_49":117,"_51":118,"_53":119,"_55":56,"_57":58,"_59":120,"_61":62,"_63":64,"_65":121,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6308273,"Clerk warns law-library needs, records-sealing work could raise costs after state changes",0,1462000,"/Search/View?dp=1&key=2423971-03e60c82d9ca3f68a8c9414fe2fe8806&start=1462&end=1462","https://assets.pipeline.soar.com/2423971-03e60c82d9ca3f68a8c9414fe2fe8806/thumbnail_1462000.jpg","/articles/6308273/Warren-County/Virginia/Clerk-warns-law-library-needs-records-sealing-work-could-raise-costs-after-state-changes","https://secure.pipeline.soar.com/6308273-9a65d509cb459e528f2244221b0a9576/orig.mp4?Expires=1771073297&Signature=R-R6B~kPUPYcRkSKDPeZARw9npNPsvg6ppEmnbuoegdGFUbRe1o301xOOR7PP4fe6Fr5hIJgXhTftaPwKEDnN8XQgowUOy5i9SPWCcq86YYWi52da5NeyiXOpBr1PXPzSEQFx1Q3nxCGTqcZkHA2RmANbURNwpYKGFN-7ddzBNllH-Lu19ib0B1xQZ4lIa59u3E0aMSyGG7vHY3ZHA0dXizBliSXmypC3yfJ2mls~yD~moNiqVvf5~3FIcbv6HPB4jhrMDBMxqNiz~~Gta06rxpaOJCWMGjbIfFi~8G8U2AEOIdeJ1H5C3N-s~MXKobH~lACbCsxS-BYpfByQJKg-g__&Key-Pair-Id=KUT5TJCACFTXG","The circuit court clerk told the Warren County Board of Supervisors during a budget work session that new state sealing and expungement requirements have forced a re-think of how court records and the law library are handled and funded.

The clerk said staff need partitions to block access to sealed files and provided a Miller's Hardware estimate for partition purchases; she also requested replacement of 25 law-library chairs that went missing during COVID and recent trial use. “I have an estimate on the partitions which was included in my upload,” she said, noting she contacted Elizabeth Kilmer and the county’s preferred vendor. She described ongoing annual maintenance costs for the Code of Virginia volumes the law library must keep current.

The clerk said uncertainty about whether sealed records still carry outstanding fees is creating operational risk. She asked whether sealing records will remove evidence of costs owed, and whether the county or state will continue to collect those fees. “If we seal the file, do they still owe the money? That hasn't been addressed,” she said. She also raised the possibility parts of the new sealing/expungement law could be repealed or modified when the fiscal impacts become clear.

The clerk discussed staffing and technology impacts tied to a possible surge of expungement work. She said the Compensation Board may fund additional “deputy 4” positions with higher credentials for functions such as expungement, and that the statewide legislative update had included a multi-million-dollar ask to fund extra positions. “They would be deputy 4 positions because only certain people have privileges to expunge a case,” she said, adding local offices are coordinating with the Compensation Board on reimbursements.

Why it matters: courthouse records and law libraries are both public-access services and long-running maintenance obligations. The clerk’s requests combine facilities (partitions, furniture), recurring purchases (annual law-volume updates) and potential staffing changes tied to state policy. Budgeting must separate one-time capital buys from recurring maintenance and clarify what the county will absorb versus what the state or grants will cover.

Budget implications and next steps: the clerk asked the county to include the partitions and replacement chairs in the law-library budget and recommended that, as the county approaches award periods, three quotes be obtained even when using preferred vendors. Supervisors and staff said they can solicit additional bids to confirm Miller’s pricing. County staff and the clerk agreed to monitor guidance from the Compensation Board and state agencies on fee and sealing mechanics to avoid creating uncollectible liabilities or service gaps that could later require reversals or additional appropriations.","The circuit court clerk told Warren County supervisors the law library and public access to court files face new burdens from state sealing/expungement rules, and asked the county to fund partitions, books and chairs while staff await clarification on fees and record-access rules from the state and compensation board assistance.","actionData","errors"]

Article not found

County weighs $1.5M RMS and integrated records plan to replace aging software; sheriff and dispatch outline timeline

Samuels Public Library asks Warren County for 16.5% funding increase; supervisors defer pending library-board review

Sheriff outlines FY26 budget increases for staffing, fleet and body‑worn cameras; warns fleet nearly depleted

Supervisors review asset‑replacement needs and Rockland Park grant match; staff to provide payment timeline

Clerk warns law-library needs, records-sealing work could raise costs after state changes