The Roseburg Library Commission is taking significant steps to enhance accountability and streamline operations, as discussed in their recent meeting on December 17, 2024. With an eye on improving service management, the commission is proposing new policies aimed at ensuring compliance with existing rules among renters of library facilities.

Key among the proposed changes is a requirement for renters to acknowledge and initial a list of prohibited activities, which have frequently been overlooked in the past. These activities include unauthorized sales, serving alcohol without proper permits, and bringing in animals. The commission emphasized the need for clear communication about these rules to prevent future violations.

In addition, the commission is looking to enforce stricter payment timelines, mandating that fees be paid within 45 days of invoicing. This change comes after recognizing the extensive staff time spent on follow-ups for overdue payments, which can be as low as $25. The goal is to streamline the invoicing process and reduce the burden on library staff.

Parking policies are also under review, with the commission noting that due to limited availability, renters may need to park off-site. This adjustment aims to manage expectations regarding parking access at the library.

To bolster enforcement, the commission is introducing a progressive discipline system for renters who fail to adhere to the policies. Initial violations will result in warnings, while repeated offenses could lead to temporary bans from using library facilities. This approach is designed to ensure that all users respect the library's rules and maintain a positive environment for all patrons.

These proposed changes reflect the commission's commitment to improving library operations and ensuring that all users understand and follow the established guidelines. The commission will continue to refine these policies, aiming for a more efficient and accountable library service in Roseburg.