[{"_1":2,"_88":-5,"_89":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6303098,"mediaKeyId","2475368-cec1d72177ae33ad9bc1b51b28a196e0","parentId",2475368,"title","Committee reviews Oregon Buys adoption; five agencies granted exceptions, SPOTS cards remain data gap","audioSeconds",1143,"startMs",146530,"endMs",1290350,"viewUrl","/Search/View?dp=1&key=2475368-cec1d72177ae33ad9bc1b51b28a196e0&start=146&end=1290","thumbnailUrl","https://assets.pipeline.soar.com/2475368-cec1d72177ae33ad9bc1b51b28a196e0/thumbnail_146530.jpg","articleUrl","/articles/6303098/Oregon/Committee-reviews-Oregon-Buys-adoption-five-agencies-granted-exceptions-SPOTS-cards-remain-data-gap","mediaUrl","https://secure.pipeline.soar.com/6303098-2d7d80a25885a0e7f0ef21df7f42204d/orig.mp4?Expires=1775688274&Signature=JvSlbVO05uTgGOnxw7sfGsylKWql1QuBFUizKE9T4jKkiy0aS-bUx1RU~aoXVMX6ZFdLNRbSSr7yiNZwmISC8PhLs6726Ohq6lYERtu1G60D3POS0YmuP0B6yLuVeVnI-dRsoI9SCB42IYeqY2PL5FEuQAI1~mOLKTszjM5WoY8sYlhHX3HWPza2L1ykaHwf1WHD3xc4oynHWIHcJDA7y5E-DaEi554mD2Vpl-Vr5n~gERRUzJvvUk0Z~qp0xzj6PkUCNg2bhIMoM45X-vEXO08fgyqA5AWbqx9kigR~wB9zc6i6VKpE96TbLLulP08cHWyVlTkXl~-gbiMJ2l8J-A__&Key-Pair-Id=KUT5TJCACFTXG","author","Oregon State Legislature ","date","2025-03-03T00:00:00Z","article","Co-chair Smith opened an informational hearing March 3 on HB 5002, the Department of Administrative Services (DAS) primary appropriation, and asked DAS officials to follow up on procurement questions about the Oregon Buys system.

Debbie Dennis, chief administrative officer and deputy director at DAS, told the subcommittee that all 80 agencies adopted Oregon Buys phase 1 (posting solicitations and contract awards) but five agencies have exceptions or delayed rollouts for phase 2 (purchase orders, invoicing, receiving and requisitions). \"The last wave of agencies... we finally went completely live in the system with all of our agencies in September of 2023,\" Dennis said, adding that the agencies with partial exceptions either requested additional time or use specialized systems that meet their business needs.

The five agencies Dennis identified as having phase‑2 exceptions were the Oregon Department of Fish and Wildlife, the Oregon Employment Department, the Oregon Department of Transportation (ODOT), Oregon Parks, and the Department of Corrections. She said ODOT uses an industry system called AASHTOWare for highway spending and has statutory authority for some highway contracting; ODOT asked for a 12–18 month period to assess whether Oregon Buys could feasibly replace that highway contracting software. Oregon Parks will continue using its distributed inventory system for the life of that product but provides bulk price‑agreement data to DAS. The Department of Corrections will provide quarterly data extracts because its purchase‑order system is integrated with warehousing and inventory operations and would be disruptive to convert immediately.

Dennis summarized how those exceptions are being managed: written agreements with each agency require periodic data sharing and DAS steering‑committee review before exceptions are granted. \"Every time that DAS has been asked for an exception, there's been a very thorough process,\" she said.

Committee members and DAS staff also discussed corporate payment cards, referred to in the hearing as SPOTS cards. Dennis described three principal uses for SPOTS cards: paying invoices (including some that correspond to Oregon Buys purchase orders), paying non‑purchase invoices such as utilities and travel, and incidental purchases (for example, coffee for a community meeting or tools bought in the field). She said many incidental vendors are not registered in Oregon Buys, which makes those transactions infeasible to route through the procurement platform. \"We haven't dug into those quite yet, but it is on our list of data projects to be able to analyze,\" Dennis said of SPOTS‑card transaction data.

Committee members asked how DAS verifies SPOTS‑card transactions are for state business. Dennis described the control steps DAS expects: cardholders submit monthly statements and receipts to supervisors for review and sign‑off, and accounting then inspects transactions for anomalies. She said DAS is planning data projects to reconcile SPOTS‑card statements, external agency exceptions, and financial‑system transactions to produce a better picture of total state spend captured in Oregon Buys.

Lawmakers also asked about rebates and vendor selection for the SPOTS cards. Dennis said agencies receive their own quarterly rebates and DAS receives an enterprise rebate that is allocated into DAS business services to lower rates and assessments. On vendor selection, she said the card program was procured via formal RFP and that DAS believes the current provider is U.S. Bank Visa, but she requested time to confirm and said she would follow up with the committee on the issuer and typical card terms.

Representative Tran asked whether manual work will be required to integrate exception data; Dennis said DAS has business and data analysts and does not yet plan to charge agencies for extra data‑integration work, but that the work will increase staff time until data feeds are automated.

The subcommittee pressed for more specifics about the state's key performance measure (KPM) tracking the percent of procurement spend facilitated by Oregon Buys. Dennis said DAS can accurately report what is inside Oregon Buys now but needs time to bring in exception agency exports, SPOTS‑card transaction data, and other financial‑system overlays before reporting a reliable KPM figure.

The committee requested follow‑up documents and confirmations, including (1) written confirmation of the card issuer and typical terms, (2) ODOT's assessment result on AASHTOWare, and (3) timelines or milestones for data ingest from agencies with exceptions. DAS committed to returning with those details during the DAS presentation week.

DAS framed its approach as pursuing enterprise visibility while accomodating agencies whose specialized workflows make immediate conversion disruptive. The subcommittee did not take any formal votes during the hearing.","mediaType","Video","parentTitle","Joint Committee On Ways and Means Subcommittee On General Government 03/03/2025","oneSentenceSummary","Co‑chair Smith convened an informational HB 5002 hearing March 3 on the Department of Administrative Services, where DAS officials said most state procurement activity lives in Oregon Buys but five agencies have phase‑2 exceptions and SPOTS (corporate) card transactions leave gaps in centralized spend data.","taxTitle","General Government, Ways and Means, Joint, Committees, Legislative, Oregon","taxId",18636,"location","Oregon","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6303092,"DAS budget hearing: ARPA funds wind down, Workday reorganization and capital investments highlighted",1120,1512050,2632320,"/Search/View?dp=1&key=2475368-cec1d72177ae33ad9bc1b51b28a196e0&start=1512&end=2632","https://assets.pipeline.soar.com/2475368-cec1d72177ae33ad9bc1b51b28a196e0/thumbnail_1512050.jpg","/articles/6303092/Oregon/DAS-budget-hearing-ARPA-funds-wind-down-Workday-reorganization-and-capital-investments-highlighted","https://secure.pipeline.soar.com/6303092-5e20f7b8a5f4a37c257833dd3462d943/orig.mp4?Expires=1775688274&Signature=ioLJA~WiHR9L7pTK2o3hB4GHBt8IPveg92xz6WdjYGHifO1RdCUPEJNKqhq1bb-lpxqcjes7qo3IOu8wStK5~i7bL96h6qynR5kTMiOVTEayrktjlW-TJqECiiSDmOjEsN4f97rXYK9VM4nAcyG4iHXxuADwFXrtB~tsDayDivF8U7DaVa8UjxzVuGScgwTfWb6kqQlQspL6GE5Y4QkuE28P9XgPMID9~szEeopw4BrTbabkK-pRAU8lSnkusaPIxcy4ToG0BT8bCO1h5Ivki0oHgyOUZF8Jx7DfAV7gXDo24Dgffit7xVB9YE2ys6yYuZ128pQxzGdSu7WthhsLqw__&Key-Pair-Id=KUT5TJCACFTXG","Renee Klein, chief financial officer for the Department of Administrative Services (DAS), and Barry Leslie, DAS director, presented the governor's recommended 2025–27 DAS budget to the Ways and Means Subcommittee on General Government at an informational hearing March 3.

Klein said the department is managing several ongoing pressures that shaped the budget request: expanded client demands for payroll, accounting, HR and IT services; increased enterprise information services needs for cybersecurity and infrastructure; and the risk fund's need for higher balances to cover larger claims. She told the committee that the most recent ARPA (American Rescue Plan Act) expenditures that boosted DAS's budget have largely concluded, leaving roughly $165 million remaining to wind down in this biennium.

\"The department continues to see several ongoing challenges that have directly impacted budgetary decisions,\" Klein said, listing customer demand, information security needs and the risk fund as drivers of the request.

Klein walked the committee through expenditure categories and revenue sources, explaining that a large portion of DAS's operating budget is financed by other funds derived from rates and assessments charged to client agencies; general fund and lottery fund dollars appear primarily in pass‑throughs. She noted the 2023–25 biennium included sizable general fund pass‑throughs for legislatively authorized grants and that the ARPA‑funded programs will largely sunset during 2025–27.

Klein also summarized strategic changes in agency organization. Workday — the state's human resources and payroll information system — will be moved into the Chief Operating Office to centralize Workday resources and lessons learned from rollout issues. DAS leadership also described plans, not scheduled for this session, to replace the state's financial system and place financial system resources under the Chief Financial Office when that work begins.

Klein outlined proposed one‑time capital investments in the 2025–27 request, including deferred maintenance and building upgrades and a complete renovation of the Labor and Industries Building. She said other investments include expanded enterprise information services for managed security and infrastructure upgrades, and a statewide initiative to add EV charging stations at state properties.

Barry Leslie provided a broader description of DAS's dual role: managing agency operations and leading enterprise administrative functions for the executive branch. \"DAS is really in the back of the house... we're in the kitchen, we're making meals, we're cleaning the floors,\" Leslie said, using the analogy to emphasize DAS's shared‑services role.

Leslie and Klein described DAS's strategic priorities — customer service, employee success and well‑being, diversity/equity/inclusion/belonging, and operational excellence — and highlighted specific programs: enterprise goods and services (procurement, printing and mail), enterprise asset management (real estate, fleet and surplus property), internal audit, and financial shared services. Klein noted printing and mailing operations process more than 12 million pages per month and presort mailings to reduce postage costs.

On the risk fund, Klein said DAS has built proposals to bolster fund solvency to meet expected larger claims. She told the committee DAS staff would follow up with legislators on details, including the agency’s capital depreciation monitoring and data‑center lifecycle questions. Senator Manning and other committee members asked clarifying questions about ARPA drawdown timing and whether federal funds remain subject to federal reimbursements; Klein said remaining ARPA allocations are being spent and are on track for the applicable deadlines.

Several members requested deeper follow‑up sessions. The committee asked for further detail on Workday efficiencies, depreciation and maintenance tracking for state buildings, and on the DAS internal audit role; DAS officials noted that the DAS internal audit office currently employs two people but also convenes 29 internal audit offices statewide for coordination and statewide reporting.

The hearing was informational; no formal committee actions were taken. DAS will return for additional budget sessions and deeper dives into Workday, procurement and enterprise information services this budget week.","DAS leaders presented the governor's 2025–27 recommended budget March 3, noting ARPA‑funded programs are ending, investments for IT security and capital improvements are proposed, and a reorganization will move Workday into the Chief Operating Office with future replacement of the financial system anticipated.","actionData","errors"]

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Committee reviews Oregon Buys adoption; five agencies granted exceptions, SPOTS cards remain data gap

DAS budget hearing: ARPA funds wind down, Workday reorganization and capital investments highlighted