[{"_1":2,"_88":-5,"_89":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6653651,"mediaKeyId","2477974-54ee25cf158510c036e98b76e4a2f80f","parentId",2477974,"title","Edmond Public Schools board approves revised school vehicle-use policy with 25-mile limit for select operations staff","audioSeconds",1575,"startMs",2555000,"endMs",4130000,"viewUrl","/Search/View?dp=1&key=2477974-54ee25cf158510c036e98b76e4a2f80f&start=2555&end=4130","thumbnailUrl","https://assets.pipeline.soar.com/2477974-54ee25cf158510c036e98b76e4a2f80f/thumbnail_2555000.jpg","articleUrl","/articles/6653651/Oklahoma/Edmond-Public-Schools-board-approves-revised-school-vehicle-use-policy-with-25-mile-limit-for-select-operations-staff","mediaUrl","https://secure.pipeline.soar.com/6653651-4ed7feba536f9f849b8b393cec892995/orig.mp4?Expires=1771185352&Signature=lLV1eLn19UHuw24WQTWfJIzkjGMDso7XdSZLai8AWcGLAoomKeuyQ81FEaUXQw~5Bw71zGVl4mqEjIt~3I0DjAiKZpjKLNiGNtJVZOPweTzi2-zOZTjx0BUZPguxSYK1tpE-oOhfE1CENZcKT6pUM0g2lap0ddH6EDQCnr7h6r~AEnhjzHgChlcxzSEzliW5DC~KbSYCCy2~W-kRFZ~O3v7CMe5ZkngV9rbrd1EhzYB08EOpFUiXhVn2WAkN10zCOEGXaoJUF3OfEQ3q3HbDprSlqUS6deSmw5DlNZIN2mnZXDsp44y8ZJ8tkFvD7oAOSZ0zcupN50VY8aeWPU89WA__&Key-Pair-Id=KUT5TJCACFTXG","author","Edmond Public Schools","date","2025-03-04T03:13:05.45Z","article","The Edmond Public Schools Board of Education approved a revision to policy DEAC on school vehicle use that allows certain district employees to take school vehicles home but limits the commuting distance to 25 miles one way and confines routine home take-home privileges to specified operations supervisors.

The board voted to adopt the amended policy after repeated discussion about existing practice, financial effects and legal tax consequences of employees regularly using district vehicles for commuting.

Board members and staff debated whether the district should continue a practice that had been occurring without full policy compliance. Board member Hobgood moved to table the policy for further review; the motion carried briefly, the item was reopened for discussion and a new motion to approve the revised policy with the 25-mile limit passed on a recorded voice vote with all board members present voting yes.

Board members said the district must either follow written policy or update it to reflect current, lawful practice. Jim (staff member) explained that allowing certain employees to take vehicles home carries only a small incremental direct cost to the district if employees live nearby, but that the IRS now requires employers to treat such personal use as a taxable fringe benefit. “They're gonna be charged a noncash taxable fringe benefit,” Jim said, describing the change the district planned to apply for employees authorized to take vehicles home.

Board discussion focused on who should qualify for the benefit, how many employees might take vehicles home, and whether the policy would create inequities or unbudgeted costs. Staff estimated that up to nine positions, by current criteria, would qualify but that only four or five employees were likely to request and use the benefit regularly. One board member noted that many operations positions and custodial supervisors begin work very early and sometimes respond to emergencies before regular hours; those functions were a primary rationale for continuing limited take-home privileges.

Board members also raised operational concerns: marking district vehicles, clarifying which positions are authorized, and whether recently approved vehicle purchases would be assigned to maintenance, operations or specific individuals. Staff said vehicles would be clearly marked and that the district would not buy vehicles specifically to expand the commuting benefit.

The approved revisions include:
- Allowing limited home take-home of district vehicles for employees who are “regularly on call for district-wide responses before or after regular hours,” subject to supervisor approval;
- Applying a 25-mile one-way commuting limit (50 miles round trip) for eligibility; and
- Requiring the district to treat eligible commuting use as a taxable fringe benefit in compliance with IRS rules.

Board members directed staff to return at the next policy meeting with a refined list of positions that would be authorized under the revised policy, additional financial calculations, and any clarifying language for the policy so the board can confirm implementation details.

The policy revision will remain in effect while staff prepares the requested clarifications and returns with more detail to the board for review.

Context: The board handled the vehicle policy during a lengthy discussion of operations, purchase approvals and fleet management. Members said the policy update was prompted in part by discovery that some employees had been regularly taking vehicles home without documented policy authorization.","mediaType","Video","parentTitle","EPS Board Meeting - March 2025","oneSentenceSummary","The Edmond Public Schools Board of Education approved a revision to policy DEAC on school vehicle use that allows limited take-home of district vehicles for certain operations supervisors but adds a 25-mile one-way commuting limit and requires taxation of the fringe benefit.","taxTitle","EDMOND, School Districts, Oklahoma","taxId",13485,"location","Oklahoma","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6653647,"Board approves construction bids, software purchases, curriculum and fleet buys in consent and action items",312,4523000,4835000,"/Search/View?dp=1&key=2477974-54ee25cf158510c036e98b76e4a2f80f&start=4523&end=4835","https://assets.pipeline.soar.com/2477974-54ee25cf158510c036e98b76e4a2f80f/thumbnail_4523000.jpg","/articles/6653647/Oklahoma/Board-approves-construction-bids-software-purchases-curriculum-and-fleet-buys-in-consent-and-action-items","https://secure.pipeline.soar.com/6653647-448f9c5dac5aeb7d4b3a8a1d5ba8d0da/orig.mp4?Expires=1771185352&Signature=Mvj4aUZRqHsfz68BvA0RUO-6myI3nHb9GdU5CaMh2p5CQBhk4FPd1w-FhkYoaRc9FJS1cUHW7-gnT8Sf4-Yemt9vlnrHyB9M8XY3rV3S9EIVwST34srIQpJSw13laO7M5dBgFywb2FyT~gx~t8sK6f8IyOFRaHyC8srgg8M~v6E9N8P09fjKSLxPDI2eFkltClWYhuceJ~8k4cJEaqdRIt72Nr40t5TeBL42mL2~kjbC0RM68PgjXEr4oqcGyuSOKwRllzOayLlBQsZ8tbOLgAhAYpvlvkUTEIv0u-cXlBFzrQFeN1wCsOg50cHMI-NBPZYzctcv2cV35A6NM46LiA__&Key-Pair-Id=KUT5TJCACFTXG","Edmond Public Schools Board of Education approved a slate of procurement and personnel items across the agenda, including construction subcontract awards, software purchases, curriculum adoption and transportation fleet replacements.

Key approvals included awarding a steel subcontract for the new elementary school at Covell and Air Depot, a roofing contract for Sunset Elementary infill, the purchase of IncidentIQ for district ticketing and asset management, adoption of a digital K–8 art curriculum, two maintenance pickups and five minibuses, and renewals of educational software licenses.

Board action highlights and outcomes:
- Steel subcontract award (Agenda item 5): The board awarded a steel subcontract under Construction Manager L5 Construction LLC for the new elementary at Covell and Air Depot to the next-low bidder after the low bidder withdrew. The contract amount recorded in the agenda was $1,118,000 to be paid from bond funds; the board approved the award by unanimous vote.

- Sunset Elementary roofing rebid (Agenda item 6): The board approved a roofing award to Standard Roofing for $497,777 to be paid from bond funds after rebidding the package to reduce costs.

- IncidentIQ purchase (Agenda item 7): The board approved purchase of IncidentIQ, a ticketing and asset-management system, for $95,590.35 from bond funds. Staff said the district will transition ticketing and asset tracking to IncidentIQ with a planned go-live for ticketing on July 1 and phased implementation of additional modules.

- Art curriculum adoption (Agenda item 21): The board approved purchase of the Art of Education K–8 visual arts curriculum and an accompanying contract with Art of Education University for $74,992.90. Staff said the platform aligns to Oklahoma academic standards, provides prebuilt lesson plans across mediums, and has managerial reporting features that give district-level usage data.

- Fleet and transportation purchases (Consent agenda items): The board approved purchasing two maintenance pickups from Randy Bowen Chevrolet for $105,980 and five minibuses from Ross Transportation for $492,700 to be purchased with bond funds. Staff said these replacements were part of routine fleet management and not driven by the new vehicle-use policy discussion.

- Noncontract pay rates and summer/supplemental pay schedule (Item 22 and related): The board approved updated noncontract pay rates (including substitute and summer work rates) but asked staff to review activity-driver and other rates to address district shortages of CDL drivers and to return with recommendations.

- Texthelp literacy bundle renewal (Consent item 28): The board approved renewal of the Texthelp literacy bundle for $46,179.07 from technology bond funds. Staff said district usage has been lower than expected and they will explore whether Google-supplied tools can replace some features.

- ALEKS math add-on (Consent item 30f): The board approved purchasing McGraw-Hill’s ALEKS program as a remediation and enrichment add-on for middle school math classes; staff said ALEKS is a skills-based tool that can be used alongside differing adopted textbooks.

Board members generally approved the items by voice or roll call votes; several items had brief staff presentations and limited board questions. For some personnel and operational topics (noncontract pay and activity-driver pay), the board requested additional analysis and asked staff to return with options before making larger compensation commitments.

The approvals move forward a mix of scheduled capital work, instructional resources, and technology modernization intended to consolidate helpdesk and asset tracking systems and support curriculum standardization.

Context: Several purchases are funded with previously approved bond funds; software purchases are intended to streamline workflows in technology, facilities and HR over the next two to three years.","The Edmond Public Schools board approved a package of procurement actions — construction subcontract awards, roofing and vehicle purchases, a district-wide ticketing system, curriculum adoption and software renewals — most funded from previously authorized bond funds or technology bonds.","actionData","errors"]

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Edmond Public Schools board approves revised school vehicle-use policy with 25-mile limit for select operations staff

Board approves construction bids, software purchases, curriculum and fleet buys in consent and action items