County Recorder Sean Rose unveils digital innovations for public document access

During the recent Morgan County Commission meeting on March 18, 2025, County Recorder Sean Rose outlined significant advancements in the recorder's office aimed at improving public access to vital documents and services. Rose emphasized the importance of transparency and efficiency, highlighting the office's transition to digital processes that will benefit residents.

One of the key developments discussed was the overhaul of the recorder's website, which now features new tabs and online forms that allow residents to submit documents without needing to visit the office in person. This initiative is designed to streamline operations and enhance accessibility for the public. Rose expressed gratitude for his staff's efforts during this transition, noting their commitment to maintaining high standards in document recording.

Additionally, the meeting introduced the "Property Watch" service, which alerts property owners when any documents are recorded against their parcels. This service aims to keep residents informed and protect them from potential fraud or misunderstandings regarding property ownership.

Rose also shared updates on the ongoing collaboration with Pro West, a company contracted to redraw and digitize county maps. This project is expected to improve the accuracy of property records and facilitate easier access for both the public and county officials. The completion of this project is anticipated by June 1, 2025, followed by on-site training for county staff.

In a move towards further digitization, the recorder's office is implementing electronic recording and signature processes, which will eliminate the need for physical paperwork in future subdivisions. This change aligns with new state mandates and reflects the county's commitment to modernizing its operations.

The meeting concluded with Rose highlighting the discovery of over a thousand unindexed documents, including old surveys and maps, which the office is now working to digitize and make available to the public. These efforts underscore the county's dedication to transparency and accessibility, ensuring that residents have the information they need at their fingertips.