[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6276047,"mediaKeyId","2766972-488a3685587013b4673d9b5d35c5d5aa","parentId",2766972,"title","Finance committee recommends $1.16 million allocation to buy and install two pre‑engineered bridges","audioSeconds",2624,"startMs",196000,"endMs",2820000,"viewUrl","/Search/View?dp=1&key=2766972-488a3685587013b4673d9b5d35c5d5aa&start=196&end=2820","thumbnailUrl","https://assets.pipeline.soar.com/2766972-488a3685587013b4673d9b5d35c5d5aa/thumbnail_196000.jpg","articleUrl","/articles/6276047/Sudden-Valley/Whatcom-County/Washington/Finance-committee-recommends-116-million-allocation-to-buy-and-install-two-preengineered-bridges","mediaUrl","https://secure.pipeline.soar.com/6276047-83a453a1410c209bbc9fd4bc82387ada/orig.mp4?Expires=1775542683&Signature=KCEKoxIkhYB-MngoeWszOZRZ-nV9q9-3QcWrDIMdqLfuvr~7cjz22DW~pXCVoIP3AiT0jxZeaT13Iiu5Y909ig9famImyBcg-0C4KZ~WnN-OHdi4ffMnSbk5syzuXFMGpWa5crtdOdjsntIsu7iZsz-nw98gyvb20eNUJNVjHxClPVoCXQUt8NUi-s97JQNpteuFm0pxOTZzu2AOr61MxZs3oKq~CKk1I9QSRe-8TSqgFxZotFEEQerC8ZX~8BD2ol3pkKcT8R~-ac8hVIapCw4DL1uoVxirGGaAXlpeNBeBY7A-xcVee4g-y02nibQ-05gX37G1Tk60LrT3bxGcXA__&Key-Pair-Id=KUT5TJCACFTXG","author","Sudden Valley, WA","date","2025-03-26T00:25:02.993Z","article","The Sudden Valley Community Association Finance Committee on March 24 recommended that the board allocate $1,157,088.53 from the roads capital fund to purchase and install two pre‑engineered steel bridges, one at Area Z (off Roy Road at Honeycomb) and one at Polo Park (crossing Beaver Creek between Sunnyside Lane and Lost Lake Lane).

The committee’s recommendation follows an earlier board approval of $131,004, which committee members and staff said covered design and permitting. Joel, a staff presenter at the meeting, said the $1,157,088.53 request does not include that prior $131,004 and therefore the combined project total will be higher when the earlier amount is added to the purchase/installation authorization.

Committee members said the Area Z bridge is restricted because it can no longer carry the gross vehicle weight needed for road crews’ trucks, creating inefficiencies in snow‑season service. The Polo Park crossing has a failing 8‑foot corrugated metal culvert that staff and engineers say is collapsing and constricting high‑water flows; the planned work will remove the culvert and regrade the channel to restore stream passage. Staff noted the stream is a fish migratory pathway and that permitting and environmental requirements are included in the project estimate.

Engineers provided an estimate that separates the owner‑supplied bridge units (hard quotes for the prefabricated bridge structures) from the construction and installation costs. Committee members were told Chinook Engineering prepared a February cost estimate; PNW Services submitted construction‑management figures. The construction estimate shown in the packet included line items described in the materials: a roughly $957,000 construction/installation line, about $50,000 for utilities, $38,000 for construction management, engineering oversight and contingency, together summing to the $1,157,088.53 change‑order request that would be added to the earlier design/permitting project code.

Staff described the procurement sequence: the association would purchase the prefabricated bridge units as owner‑supplied components (based on vendor quotes submitted with the packet), then put the installation work out to bid via an RFP to construction contractors; Chinook Engineering would not bid as a constructor because it is the engineering firm preparing estimates and bid documents. Committee members cautioned that construction bids could come back higher or lower than the engineer’s estimate, and that ordering the prefabricated units early could be affected by vendor lead times and changing steel prices.

Several committee members asked staff to clarify project details before the packet goes to the board: justification for a listed five‑hour‑per‑day construction‑management assumption in PNW Services’ budget line, confirmation that all fish‑passage/Department of Ecology requirements are included in the estimate, and the final load rating planned for the replacement Area Z bridge (a load rating was not included in the materials reviewed at the meeting). Staff said they would follow up with Tyler (roads staff) and Chinook to confirm those points.

The finance committee recorded its recommendation for board approval after a voice vote in which members said “aye” and no members voiced opposition during the meeting.

If the board approves the recommendation at its next meeting, staff said they would proceed to order owner‑supplied bridge units promptly and issue the RFP for installation so contractors can submit firm bids; if contractor bids exceed the estimate, the association could see change orders or additional requests to the board for funding.

Notes: the packet cites the 2025 roads capital budget line for these bridges: $1,202,425 was set aside in the 2025 capital plan for the two bridge replacements; the current request is lower than that amount but will be combined with the previously approved $131,004 design/permitting authorization when considering total program cost.

","mediaType","Video","parentTitle","Finance Committee Meeting 03.24.2025","oneSentenceSummary","The Sudden Valley Community Association Finance Committee on March 24 recommended that the board allocate $1,157,088.53 from the roads capital fund to buy and install two pre‑engineered steel bridges at Area Z and Polo Park.","taxTitle","Sudden Valley, Whatcom County, Washington","taxId",72059,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6276040,"Finance director presents January 2025 financials; committee notes timing effects on payroll and reserves",226,3674000,3900000,"/Search/View?dp=1&key=2766972-488a3685587013b4673d9b5d35c5d5aa&start=3674&end=3900","https://assets.pipeline.soar.com/2766972-488a3685587013b4673d9b5d35c5d5aa/thumbnail_3674000.jpg","/articles/6276040/Sudden-Valley/Whatcom-County/Washington/Finance-director-presents-January-2025-financials-committee-notes-timing-effects-on-payroll-and-reserves","https://secure.pipeline.soar.com/6276040-ba5508e72673553137055eea9b9aa0c9/orig.mp4?Expires=1775542683&Signature=AvsQgPJXHpLzTPPf9EqcSTh-HHolMuUlfSFNdArchv7Ytsr90QSXOtbaEFA0~NQUZH-ULsVyUzVHw6I6aZVib7kQMl~om8KeEYrJB8XDQevdeLVgbq3HwJ5hegwv0mgy372gUcY6tzn2CxkLa0UXNeRsgZZ6AQWo892L8gOAk4lc7ZYCci4PDJv2RrNWtrpC0kWXIFn31lWbw00aaDPfokSYjcqv7cA6akR0YuD22e4Kdl06e1YcPoZlAEBhj-y-IY1ljQHJvaIg-HhWKOhubk5spka7ZwdgJsMOSOd~OVPzS~5qC4c-NfkiaOJQvcwj8lG3FBiHJzousqIkTeW40A__&Key-Pair-Id=KUT5TJCACFTXG","Joel, the staff presenter, reviewed the association’s January 2025 financial statements and the capital reserve outlook during the finance committee meeting on March 24.

Key takeaways Joel presented:
- Collection rate and context: January 2025 posted a 92.7% dues collection rate versus the budgeted 95% assumption. Joel said January is historically the lowest‑collection month and noted February collections had already risen to about 94.6% during their follow‑up checks. Staff explained that each 1% above the 95% budgeted collection rate translates into a quantifiable amount distributed across operations and reserve funds.
- Payroll timing: January 2025 included the accounting effect of more payrolls hitting the month compared with January 2024. Joel explained that timing differences (about 1.8 payrolls hitting January 2025 versus fewer payrolls in January 2024 after accrual) increased January’s payroll expense by roughly $68,487; after adjusting for timing the operating net income for January is closer to prior comparable months.
- Department results: Golf remained the largest revenue contributor in January; after adjusting for payroll timing the golf department’s net income was closer to last year’s January level. Joel walked the committee through departmental revenue, salary/benefit and other expense lines.
- Reserves and obligated expenses: Joel reviewed available cash in SURF (cert reserves) and the association’s 10‑year roads capital plan. He explained how the reserve study costs are escalated (a 4% annual escalation assumption in the association’s 10‑year capital spreadsheet) and pointed out that the 2025 projects obligated to date reduce the end‑of‑year usable balance. The officer noted the board had set a recommended carryover floor for CERF/SURF and that UDR (undesiganted reserve) balances reflect operations portions of past‑due dues when members pay older balances.

Committee members flagged a policy point about the emergency operations reserve: Joel confirmed that the association’s emergency ops balance is closer to one month of operating costs rather than the two months described in the policy goal, and committee members noted that the position leaves less cushion than policy suggests.

The committee had no formal vote tied to the financial presentation but recorded the review and asked staff to continue providing monthly updates and to include the payroll timing explanation in future packets so that comparisons are clearer to readers.

","Staff presented January 2025 income statement and reserve outlook. The association’s January collection rate was 92.7% (below the 95% budget assumption), and staff explained timing differences in payroll (January included additional payrolls) that affected the month’s operating results. The committee reviewed SURF, UDR and roads reserve balances, ",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6276044,"Finance committee recommends $21,146 CERF allocation for Kubota zero‑turn mower",680,2935000,3615000,"/Search/View?dp=1&key=2766972-488a3685587013b4673d9b5d35c5d5aa&start=2935&end=3615","https://assets.pipeline.soar.com/2766972-488a3685587013b4673d9b5d35c5d5aa/thumbnail_2935000.jpg","/articles/6276044/Sudden-Valley/Whatcom-County/Washington/Finance-committee-recommends-21146-CERF-allocation-for-Kubota-zeroturn-mower","https://secure.pipeline.soar.com/6276044-bb6d55a48eb4fb7ef72e17a150ac3221/orig.mp4?Expires=1775542683&Signature=laXpYNqxADc7nLpubtvEXAnGOLt3LSeLyXq7i9Lq7TrIMjVo~2~tPfXR7IMmrIqJ2Tk9KZjgVF61GQgLgVYBtBSSTeIVf~gqqjGNXjFae2-iRd7Q2qya8ipMCUyTRJvp5Org5Lcqj77SE5PwZUbi~6pN~kc~L07ZGgrHPmv2M~vx4eJ7TvvFLeysEGMLuLHDTozFIaEcjVUyEuUttMlYTzHUOPwk~lpY5umKsXM2nS-4HnTbaACHUkzxV5OpZu~xqU~VqkEUAJxLbezOwgcwQ3VX64RMoVGyzFAjuu1Px5eGm~U9ZDO~f7a39u6IDwdxVoWZiEUuLfV1UZ~RNn42WA__&Key-Pair-Id=KUT5TJCACFTXG","The Sudden Valley Community Association Finance Committee on March 24 recommended that the board allocate $21,146 from the CERF (Capital Equipment Replacement Fund) to purchase a Kubota ZD1211R zero‑turn mower for the maintenance department.

Committee members noted the low bid comes in under the $25,000 budgeted replacement amount but raised two items for staff to confirm before the board packet is finalized: whether the vendor quote includes delivery and setup charges, and the terms of the manufacturer’s new‑equipment warranty. One committee member noted a vendor line that displayed a ‘‘predelivery inspection’’ (PDI) and suggested staff confirm whether the vendor‑supplied price covers delivery to Sudden Valley or only delivery to the dealer.

In discussion, members also asked staff to confirm the length and scope of the warranty (one committee member referenced online listings that commonly show a two‑year or 1,000‑hour warranty for similar models) and to include explicit warranty terms in the purchase documents. The committee did not change the dollar figure in its recommendation; the motion authorizes staff to coordinate with the finance director and the maintenance manager to complete the purchase once these clarifications are confirmed.

The committee approved the recommendation by voice vote with no recorded opposition during the meeting.

","The finance committee recommended the board authorize $21,146 from CERF to purchase a Kubota zero‑turn mower for maintenance. Committee members asked staff to confirm whether the quoted price includes delivery and to verify the vendor’s new‑equipment warranty before the board acts.","actionData","errors"]

Article not found

Finance committee recommends $1.16 million allocation to buy and install two pre‑engineered bridges

Finance director presents January 2025 financials; committee notes timing effects on payroll and reserves

Finance committee recommends $21,146 CERF allocation for Kubota zero‑turn mower