Douglas County document recording office digitizes historical records and embraces e-filing

Douglas County's Register of Deeds Office is making significant strides in modernizing its operations and preserving historical records, as discussed in the Board of Commissioners Work Session on March 26, 2025. The office has successfully digitized all historical documents dating back to 1855, ensuring that these vital records are accessible to the public while maintaining their integrity.

The Register of Deeds highlighted the importance of their role in recording various property transactions, including deeds, mortgages, and land rights documents. This central repository is crucial for the real estate market, providing a reliable source for title companies and legal firms to verify property ownership and transaction history. The office also records military discharge papers at no cost for veterans, emphasizing its commitment to serving the community.

A key focus of the meeting was the transition to electronic recording (e-recording), which has transformed the efficiency of document submissions. Currently, 91% of recorded documents are submitted electronically, allowing for faster processing and confirmation. This system proved invaluable during the pandemic, enabling the office to maintain 95% of its normal services despite building closures.

The Register of Deeds Office is also addressing challenges related to data entry, as many documents lack indexed data necessary for efficient searches. Efforts are underway to find innovative solutions to expedite this process, ensuring that all records are easily searchable for public use.

In addition to preserving historical documents, the office generates revenue through recording fees, which have fluctuated in recent years due to changes in the housing market. The office remains a revenue generator for the county, contributing to its financial sustainability.

Overall, the discussions at the work session underscored the Register of Deeds Office's vital role in maintaining Douglas County's historical integrity while adapting to modern technological demands. The continued focus on digitization and efficient record-keeping promises to enhance public access to important documents and support the local real estate market.