[{"_1":2,"_89":-5,"_90":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,82],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6617079,"mediaKeyId","2844016-de81d82aef8778578b659c489ec03a1b","parentId",2844016,"title","Milpitas council approves $610,500 amendment for ERP consultant after staff warns of delivery risk","audioSeconds",12,"startMs",0,"endMs",12000,"viewUrl","/Search/View?dp=1&key=2844016-de81d82aef8778578b659c489ec03a1b&start=0&end=12","thumbnailUrl","https://assets.pipeline.soar.com/2844016-de81d82aef8778578b659c489ec03a1b/thumbnail_0.jpg","articleUrl","/articles/6617079/Milpitas/Santa-Clara-County/California/Milpitas-council-approves-610500-amendment-for-ERP-consultant-after-staff-warns-of-delivery-risk","mediaUrl","https://secure.pipeline.soar.com/6617079-688d54ded2f001a2936dac5c96cf5a92/orig.mp4?Expires=1771140770&Signature=k5TzbizGgs8OqmRcYo0xMPAmIMf7UU5ex6ah4hs-8z2VMIZ~lDRy1LODnZyPxnNqR2eI8nW7-xqixJ69ayQr5TsZk~PJKirTyU5gnwVJnkCC5~cW8tx~JwS6bpkAjciQ32ETHAIL6fU6BYNbNsrGkhk-9UE0~iosboKR2gu6FmIkF7Xqjsibp9Hlg4Tfi7VnwIpxEZLIu6iv4iK4GAVeT4-sMVZ4GbpYSAh6RVKQTgS26C1JbvTyQ3N2wjBkZKkbnh9ARvRNifuT8qzMj9TRq3lOxkpq2bYbPXKJJGZiJnIMk3n-qrNV2FK1qQXoa1RxU9G0daJTDA9Xd3nt~mU6wQ__&Key-Pair-Id=KUT5TJCACFTXG","author","City of Milpitas","date","2025-04-02T05:52:32.34Z","article","Milpitas City Council voted to amend a consulting contract for the city’s enterprise resource planning implementation, approving an additional $610,500 for Barry Dunn, McNeil & Parker LLC after staff said the extra hours are needed to meet implementation targets.

The council approved the amendment on a 4-1 vote. Vice Mayor Barbara Barbadillo moved the measure and Councilmember Lien seconded it; Councilmember Chua voted no. Mayor Carmen Montano, Councilmember Lam and Vice Mayor Barbadillo voted to approve the amendment.

City Finance Director Luz Caffrese Howe told the council the city underestimated the external project-management effort needed for the large implementation and that consultant hours originally budgeted were being consumed faster than expected. “We did not allow enough for external project management services,” Luz said during debate, adding that the additional hours reflect updated project scheduling and heavier on-site and decision-support requirements.

Council discussion focused on whether to approve the funding tonight or postpone the item until the new city manager begins and staff can produce a more detailed project-plan breakdown. Several council members asked for a clearer breakdown of the incremental $610,500 and the specific deliverables tied to the additional hours; staff agreed to provide that detail to the council. At one point Councilmember Chua said she could not vote to approve until the council received a line-by-line explanation of where the additional consultant hours would be spent.

Staff described the deliverables as the completion and go-live of the city’s financial modules and, subsequently, payroll and a new human resources information system (HRIS) that are intended to replace multiple legacy spreadsheets and disconnected systems. The amendment covers additional consultant support hours the vendor will provide as the city advances configuration, testing and cutover tasks. “If this is not approved, we cannot guarantee that this project will be delivered on time,” Luz said, noting the risk to the currently planned schedule.

Project staff said the most intensive months are underway, including configuration testing, workflow design and security setups; they cautioned that deferring approval could slow consultant staffing and coordination. Project calendars shown to council list frequent on-site working sessions, decision-point meetings and integration testing through mid-2026.

The motion passed after extended discussion and public comment. One resident who spoke during public comment urged council members to move forward to avoid interrupting implementation. Councilmembers who supported the amendment said they preferred to approve the incremental funding while staff prepares the additional project-level details requested by the council.

Staff said travel costs and other reimbursable expenses will be billed as incurred under the contract amendment. The council directed staff to return supplemental detail about how the $610,500 will be spent and to continue regular project updates to the council and finance subcommittee.

What the council approved

The action authorizes the city manager or designee to execute Amendment No. 1 to the professional services agreement with Barry Dunn, McNeil & Parker LLC for enterprise resource planning (ERP) consulting services in the amount of $610,500. The amendment increases the consultant’s available support hours to address expanded project-management and on-site support needs connected to configuration, testing and cutover for the financial, payroll and HRIS modules.

Vote tally

- Yes: Vice Mayor Barbara Barbadillo; Councilmember Lam; Councilmember Lien; Mayor Carmen Montano (4)
- No: Councilmember Chua (1)

Next steps

Staff will provide the council a more detailed breakdown of the additional consultant hours and the specific deliverables tied to the $610,500. Councilmembers and staff discussed returning with that breakdown at a subsequent council meeting; staff indicated the project will continue work under remaining contract hours while preparing the requested detail.

Notes on scope and schedule

Staff described the amendment as covering project-management and technical support to complete configuration testing, workflow and security setup, integrations with existing systems, training and cutover support. The city’s timeline targets phased go-lives: financial modules first, then payroll and HRIS; staff said the HRIS cutover is scheduled for mid-2026. Staff repeatedly stated the change request reflects a prior underestimate of the project-management effort needed to coordinate a citywide ERP implementation.

","mediaType","Video","parentTitle","City of Milpitas - City Council Meeting","oneSentenceSummary","The Milpitas City Council voted to add $610,500 to an existing consulting contract for enterprise resource planning implementation after staff warned the project could miss planned milestones without more consultant hours.","taxTitle","Milpitas , Santa Clara County, California","taxId",2860,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":78,"_53":79,"_55":56,"_57":58,"_59":80,"_61":62,"_63":64,"_65":81,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6617069,"City hears detailed property‑tax and sales‑tax outlook ahead of budget; consultants flag lag, pools and online sales","/articles/6617069/Milpitas/Santa-Clara-County/California/City-hears-detailed-propertytax-and-salestax-outlook-ahead-of-budget-consultants-flag-lag-pools-and-online-sales","https://secure.pipeline.soar.com/6617069-19d2843932f303051484033021f65224/orig.mp4?Expires=1771140770&Signature=nqyE~R6A7~s-TJhtZdl0GdApLKWCqpxq4JA0e0b2xvexj66FcvHPuqB9qntTG7ZXnNrtC8KDhtew06rHAQB9bB1NfSHTf5VXt~Sl4oYgccdDUXaOkk0z7nJGKwLQrl3Kv3y0SHc0ZDWa3WByYCdLvKpwPVYj6FBuPvwx6mCWllpU1C1F4vfCXGmnzPvP0M1ta~9Hk3G3zoJodMgpDSEfO5xJZDMVulCCdlF6v18m5~29dLjgexbJHZomGhOSXc7SfR6VINbP6hEBF1DnMdae2dk28ZtIavE8bfpWs7OEJBE2jDAx~BUYq-U6RNIfEtWaP-vqP-PwO951kMq-kTxtSg__&Key-Pair-Id=KUT5TJCACFTXG","City of Milpitas staff and outside consultants presented a detailed briefing on property tax and sales‑tax revenues at the April 1 council meeting, offering context and forecasts staff said will feed into the upcoming budget.

Finance Director Luz Caffrese Howe introduced presenters from HDL Companies. Paula Cohn (HDL) reviewed property tax mechanics and trends; Tracy Vesely (HDL) presented sales‑ and transaction/use‑tax results and forecasts.

Paula Cohn outlined how property values are enrolled and taxed in California, emphasizing calendar and administrative timing: the lien date is Jan. 1; assessors use sales and events from the previous calendar year to build the roll; auditors extend and finalize the roll in June–August, and tax collections are allocated to jurisdictions on a schedule that creates a roughly 18–20 month lag between market events and city receipts. “By the time we get to the last payments being made to the city in July of 2025, we are 19 months down the road from the data that was used to develop this roll,” she said, explaining why recent construction or sales may not appear in city receipts for several years.

Cohn presented a 25‑year history of assessed values, noting Milpitas’s long‑term average assessed‑value growth and describing major drivers for recent growth, including the 2% Proposition 13 CPI adjustments and sales that re‑benchmark assessed values when properties transfer. She also explained that not all property tax dollars flow to the city: Milpitas receives roughly 16.6 cents of every tax dollar collected in a typical tax rate area, with schools and ERAF accounting for larger shares.

Cohn’s forecast work showed a baseline (without new construction) growth projection of roughly 3.7% for the coming year; incorporating a conservative allowance for new construction increased the general‑fund forecast to about 4% growth for the next fiscal year, staff said.

Tracy Vesely briefed the council on sales and use tax. She noted Milpitas’s total point‑of‑sale rate is 9.375% (including a quarter‑cent Measure F district tax). Vesely explained the difference between the local 1% Bradley‑Burns allocation, which relies primarily on the location of sale, and countywide use‑tax pools that redistribute revenue from out‑of‑state and internet sales to jurisdictions based on quarterly formulas. She said online sales and “marketplace‑facilitator” collections have materially increased pool revenues since 2019 and that pool allocations can fluctuate quarter to quarter depending on big local payments.

Vesely pointed out that Milpitas’s fourth quarter results were unusually high (reported at +12.3% for Bradley‑Burns sales tax), but that a significant one‑time taxpayer allocation skewed the quarter; removing that allocation would leave a smaller positive gain. On a statewide basis she said 2024 produced a modest pullback from the pandemic-era highs and that forecasts show comparatively small declines for 2024–25 followed by modest growth thereafter.

City leaders said the analysis will be used in the budget process and invited additional questions and follow‑up. Vice Mayor Barbadillo and other councilmembers asked staff to track and make available records that underlie pool allocations and to consider whether the city should review its bingo and other revenue‑related ordinances in light of growth in certain revenue streams.

Key takeaways

- Property tax receipts are based on prior‑year market events; the city typically experiences a lag of roughly 18–20 months between sales/new construction and receipts.
- Milpitas receives about 16.6¢ of every property‑tax dollar in a typical tax rate area; school districts and ERAF are larger recipients.
- Base forecast (no new construction) for general‑fund property tax growth: ~3.73%; with a conservative new‑construction allowance, staff estimate ~4% growth for the next fiscal year.
- Sales tax: city rate 9.375% including Measure F. Online sales and marketplace facilitators increased county pool revenues; pool shares can change quarterly and may be affected by one‑time allocations.
- Milpitas saw a quarter with an unusual one‑time allocation; staff cautioned against treating that quarter as a trend without adjustment.

The presentations were informational; no council action was required. Staff said the briefing would inform the next budget package and staff will continue to monitor parcel‑level developments and pool allocations.","Milpitas finance staff and consultants presented a multi‑year property tax and sales tax outlook noting a significant time lag between real‑estate events and tax receipts, the city’s general fund share of property tax revenue, and the growing role of online sales and use tax pools. The briefing will inform the city’s budget process.",{"_33":83,"_35":36,"_37":38,"_39":84,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":85,"_53":86,"_55":56,"_57":58,"_59":87,"_61":62,"_63":64,"_65":88,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6617074,"Milpitas council approves bingo license for Barbara Lee Senior Center; city outlines reporting, security expectations","/articles/6617074/Milpitas/Santa-Clara-County/California/Milpitas-council-approves-bingo-license-for-Barbara-Lee-Senior-Center-city-outlines-reporting-security-expectations","https://secure.pipeline.soar.com/6617074-d6d5ee68f65b839d5d48f6f2c3852d46/orig.mp4?Expires=1771140770&Signature=CZyICYjxqaTbRylOAieJRDBFCsuBV~ITY~KOaS2eiiOMU2amGzc~juM6YUlafgmARsUZO0JdbLob6x8DjjBA2rZUg79tR1bNUYgwRSYUAgqDam46oPm5WgLsMvWkNKo3uZVewJJ--XD59zDnHKdiFYFTcRiPCkaaDBzhBaYeCoBmQEwVf4eiA~3PlmEsRNKar3evIu3GTpL2Ktvffc3f5lS456bgzWPHLiStPg-~hFXJKWKJfs3mWvQtDa3UuSOLjyHYOvsiRTEC1QcmqwzLmQq2~P8iHe4MMLv-w6ZZOa-H~FqNg4ys22d1pi03-L6X7DLuAnNxl5yumn43owPZBA__&Key-Pair-Id=KUT5TJCACFTXG","The Milpitas City Council approved a bingo license for the Barbara Lee Senior Center on April 1, 2025, allowing the center to resume regular bingo games after a pandemic-era lapse.

City Clerk Suzanne Scusetta presented the application and told the council the senior center has exempt status under the IRS and previously held a license that lapsed due to COVID-19. Staff recommended conducting a public hearing and approving the license, and the council voted to grant the license.

Under the proposal, the senior center sought authority to run bingo within operating hours set at 9 a.m. to 5 p.m. Staff explained that the broader window allows flexibility but that actual sessions would likely be shorter: “We would probably do a 3‑hour session and pair that with the open hours of the senior center,” the recreation director said, describing an anticipated 10 a.m. to 1 p.m. session when the program starts quarterly.

Police Chief Jared Hernandez described the department’s oversight responsibilities. “There is an ordinance that requires a couple things on the bingo provider,” he told the council, saying licensees must report changes in management or procedures and must provide annual reporting to the city, including gross receipts, operational costs and amounts given to charity. The chief said that while the city does not send police officers as on-site security, the ordinance allows the chief to recommend security if a location’s operations grow to the point that security would be advisable.

Clerk Scusetta explained the renewal process: licensees submit an annual report to the city clerk’s office, and, once accepted, the clerk issues a bingo license renewal. The council heard that the Barbara Lee Senior Center proposed starting with quarterly bingo marathons and that the estimated net revenue for the city would be small. City staff estimated roughly $500 to $750 in revenue for the fiscal year under the quarterly schedule, noting that the majority of collected funds are returned to winners and that excess funds may flow to the city’s general fund.

Public comment included remarks from longtime participants and local seniors who said they welcome a return of bingo as a social activity.

The council voted to approve the license with all members present voting aye.

What the council approved

- Action: Approval of a bingo license for the Barbara Lee Senior Center allowing regular bingo games at the senior center location. The city clerk will accept an annual report as part of the renewal process.

Regulatory and oversight notes

- Licenses for bingo are subject to annual renewal; the licensee must file an annual report with the city clerk showing gross receipts, operational costs and charitable distributions.
- The Milpitas Police Department receives copies of annual reports and oversees compliance; the police chief may recommend on-site security if operations scale up.
- The proposed operating window (9 a.m.–5 p.m.) grants flexibility; staff indicated initial sessions will likely be 10 a.m.–1 p.m. and held quarterly.

Vote tally

All council members present voted to approve the license (unanimous).","City council granted a bingo license to the Barbara Lee Senior Center, allowing quarterly bingo sessions. Staff said annual license renewals and reporting to the city clerk and police will be required; police also described inspection and reporting rules.","actionData","errors"]

Article not found

Milpitas council approves $610,500 amendment for ERP consultant after staff warns of delivery risk

City hears detailed property‑tax and sales‑tax outlook ahead of budget; consultants flag lag, pools and online sales

Milpitas council approves bingo license for Barbara Lee Senior Center; city outlines reporting, security expectations