[{"_1":2,"_86":-5,"_87":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,74],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":44,"_46":47,"_48":49,"_50":51,"_52":53,"_54":55,"_56":57,"_58":59,"_60":61,"_62":63,"_64":65,"_66":67,"_68":69,"_70":67,"_71":72,"_73":72},"mediaId",6616936,"mediaKeyId","2847289-25049dd35cb5a6f5619c879ff44507be","parentId",2847289,"title","Crossville group to solicit bookkeeper proposals; auditors recommend separate audit handling","audioSeconds",0,"startMs",547000,"endMs","viewUrl","/Search/View?dp=1&key=2847289-25049dd35cb5a6f5619c879ff44507be&start=547&end=547","thumbnailUrl","https://assets.pipeline.soar.com/2847289-25049dd35cb5a6f5619c879ff44507be/thumbnail_547000.jpg","articleUrl","/articles/6616936/Crossville/Cumberland-County/Tennessee/Crossville-group-to-solicit-bookkeeper-proposals-auditors-recommend-separate-audit-handling","mediaUrl","https://secure.pipeline.soar.com/6616936-0339d96816458a851dad6f73e0cb61f3/orig.mp4?Expires=1771178614&Signature=oa92yS0-xpKprX7qfNCyQQKXlS6zcYkZ6a9SRNJPyImpOlqHwzNK8jN0ckHcBs1gbtGMdoz-vYSxd0hHWP46UlH~gNZqRxj6o5hMg6Peyb4zgIpHpt5IT3UonncvhPpOi9KFnbRlhHMnq71lZ0GPbYvVxpsp2W0beFFFsvjNBiipEQW~oZ8ZyADFhuFyCsrpMyslnTAJ7kfU3Y0kiryNf0ihYDBaELS5uoZ6llFtMYJuzq5SJ2sPnjd72qW5vYqGUnZJsJjr97Ttk94KIrqVmXTtni-V3TeemeNf6HKA0kJnW6QA3r-9msNdHAjR3htNQXxhg-EMVWUYcGjj8Eum7A__&Key-Pair-Id=KUT5TJCACFTXG","author","City of Crossville","date","2025-04-01T00:00:00Z","article","Members of a Crossville governing group discussed hiring an external bookkeeper to maintain a degree of separation between the group's financial records and the city's accounting system and to provide more detailed tracking of construction costs.

Participants said the external bookkeeper would be asked to set up the accounting in a way that separates the group's books from the city's system, provide references and estimates, and include a line-item tracking estimated versus actual expenses for the construction project. Board members suggested soliciting multiple candidates and sharing a short scope or list of bullets to ensure each vendor responds with comparable proposals.

A finance staff member said the work expected of the bookkeeper would likely be \"little bookkeeping\" and estimated a search and initial setup could require two to three months of effort before regular maintenance is established. Meeting participants named several local candidates to contact, including Scott Lenny and Regina Baldwin, and suggested accounting firms and local bookkeepers as options.

On auditing, a staff speaker said auditors recommended including the group's accounts in a separate audit section rather than combining them with the city's books. The auditors estimated that approach would add roughly $5,000 a year in fees but would produce a separate section to satisfy the comptroller's request. Participants said the arrangement would preserve separation while producing a clear audit trail.

Attorney Randy said he had been in touch with Norfolk Southern about Poe's Trail and was attempting to reach the person who could provide authorization and cost numbers for that work.

Next steps listed by participants included preparing a short scope of work for bookkeeping solicitations, contacting named candidates for estimates and references, and returning proposals to the group at the next meeting.","mediaType","Video","parentTitle","City of Crossville - Sports Authority of the City of Crossville - Apr 01, 2025","oneSentenceSummary","Meeting participants agreed to seek an external bookkeeper to keep project finances separate from city records and asked that the bookkeeper track estimated versus actual construction costs. Auditors recommended handling the group's audit work separately at an estimated cost of about $5,000 per year.","taxTitle","Crossville, Cumberland County, Tennessee","taxId",71189,"location","headline","","shortSummary",{"_33":75,"_35":36,"_37":38,"_39":76,"_41":77,"_43":78,"_45":79,"_46":80,"_48":81,"_50":82,"_52":83,"_54":55,"_56":57,"_58":84,"_60":61,"_62":63,"_64":85,"_66":67,"_68":69,"_70":67,"_71":72,"_73":72},6616940,"Crossville group adopts purchasing policy, agrees to hire outside bookkeeper and approves March invoices",367,120000,487000,"/Search/View?dp=1&key=2847289-25049dd35cb5a6f5619c879ff44507be&start=120&end=487","https://assets.pipeline.soar.com/2847289-25049dd35cb5a6f5619c879ff44507be/thumbnail_120000.jpg","/articles/6616940/Crossville/Cumberland-County/Tennessee/Crossville-group-adopts-purchasing-policy-agrees-to-hire-outside-bookkeeper-and-approves-March-invoices","https://secure.pipeline.soar.com/6616940-1285d9ae8051e5078d1f3bbcf7e03595/orig.mp4?Expires=1771178614&Signature=WIMJCSOq9S22bKEukOrOpcZ0yN5KFZiYF149Zna2vW~w1IbdmS05Dqlh9sr6gml7LHxrVorIIwmfT5RQKfxfJYgZziKHCRUEfE~SXmDMeKTbugMlkgDDQR2jE28oqH-3x8MUx7yx1JgNOKC-yE~3Chlh9O~PONTy7eYdZcvkCG5lAVC2QQw3nMy1sL4G4cu6-AshiCglzPnJcabyq36y6cRBuhBIKx~6qMX~QrJqLhiSTwt~skJnWOLAS~WslA9BniH0sweoDfFF4a8Novm4ESseY5vRqPRnkjvx2CNw6tnIupYgKqIDS4wrYu2L1zwF1NQ28JCyMS~-hj6L9qDShQ__&Key-Pair-Id=KUT5TJCACFTXG","A Crossville governing group met on a date not specified and adopted a purchasing policy, authorized hiring an outside bookkeeper and approved payment of March invoices, members said.

The new purchasing policy was described at the meeting as largely boilerplate consistent with the city's existing policy and was approved by a voice vote after a motion and second. Meeting participants said the policy can be amended in the future if needed.

Members also voted to move forward with hiring an external bookkeeper so bookkeeping for the project can be kept separate from the city's financial system. Participants discussed soliciting candidates and asking for comparable estimates and references before selecting a provider. The group agreed the bookkeeper would also be asked to track estimated versus actual construction expenses.

The meeting approved payment of invoices for March after a motion, second and voice vote. Participants were asked to review the emailed invoices for questions before the vote.

Attorney Randy reported he had been in touch with Norfolk Southern about Poe's Trail and was trying to reach the person who could authorize work and provide cost figures. A finance staff member said auditors recommended handling the group's audit work separately in a way that would likely cost about $5,000 a year; that arrangement was described as a potential administrative convenience requested by the comptroller.

Votes at a glance:
- Approval of minutes from prior meeting: motioned, seconded, approved by voice vote (tally not specified).
- Adoption of purchasing policy: motioned, seconded, approved by voice vote (tally not specified).
- Authorization to pursue hiring an outside bookkeeper: motioned, seconded, approved by voice vote (tally not specified).
- Approval of March invoices for payment: motioned, seconded, approved by voice vote (tally not specified).

Members said the items discussed will return with more detail at the next meeting, including bookkeeping proposals and any vendor estimates.","At a Crossville meeting, attendees adopted a purchasing policy aligned with existing city practice, authorized the search to hire an external bookkeeper for separate financial records, and approved payment of March invoices by voice vote.","actionData","errors"]

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Crossville group to solicit bookkeeper proposals; auditors recommend separate audit handling

Crossville group adopts purchasing policy, agrees to hire outside bookkeeper and approves March invoices