[{"_1":2,"_111":-5,"_112":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6619479,"mediaKeyId","2835470-d98cc35e5be09cf385faad3501d2bca6","parentId",2835470,"title","Klamath County to create parks sub-department for Spence Mountain; board authorizes interim encumbrance and work plan","audioSeconds",576,"startMs",2184000,"endMs",2760000,"viewUrl","/Search/View?dp=1&key=2835470-d98cc35e5be09cf385faad3501d2bca6&start=2184&end=2760","thumbnailUrl","https://assets.pipeline.soar.com/2835470-d98cc35e5be09cf385faad3501d2bca6/thumbnail_2184000.jpg","articleUrl","/articles/6619479/Klamath-County/Oregon/Klamath-County-to-create-parks-sub-department-for-Spence-Mountain-board-authorizes-interim-encumbrance-and-work-plan","mediaUrl","https://secure.pipeline.soar.com/6619479-aa652a01ad23fdf371bf44f778340698/orig.mp4?Expires=1773609149&Signature=dbZQZHSBC1U44I93MOQsDyEwzCjRVyslzpjI9GcNgipH-nCunf~YvomT~MnTSbRh7ai36wljQ2es-~p3egM0gw9IKspUqwmSXaeB6~4CRWl~gEsacxL1BPQUly8f-OSlqHKi~3MFDRnLs6cyfKxsPEV-O5vCaIRMw46Rob~pHrS1IUizuaPMcoDEkaWk6zq8n-IqmocGXw~lxE-fr1pC0bkvxu64TgNMJnTDYbjJG6ZsJ7KsBkTdceNQ8eInq5LATshuMRGQe-rJS2IApEj2TMKJmUhXa~DaJeJ6WJcuEdvKmWP5JHq8N~owlCJFbzHVVvXrcxS50ZZAXEZlQBLujQ__&Key-Pair-Id=KUT5TJCACFTXG","author","Klamath County","date","2025-04-01T16:53:34.583Z","article","Klamath County commissioners agreed on April 1 to create a sub-department under the parks fund for Spence Mountain and to authorize interim encumbrance of funds so staff can proceed with site work and vault-toilet installation, county staff said.

Parks and other staff described the need to speed procurement and contracting for a vault toilet, crane-pad preparation and an access path; they warned that missing the county’s May deadline would jeopardize planned mountain-bike and running events. Staff explained that the existing procurement and signature authority process required multiple sign-offs that could delay work past the May deadline.

To streamline short-term spending and project management, staff proposed either establishing a sub-department under parks or creating an entirely new fund. The board directed staff to set up a Spence Mountain sub-department within the parks fund starting July 1 and to allow Jeremy (staff member assigned to Spence Mountain) to encumber and expend funds from that sub-department. Commissioners agreed to leave current spending and transfers in place through June 30 while the sub-department is formally created for the next fiscal year.

Staff noted additional long-term needs for Spence Mountain, including a master plan and forest management grants, and said tourism-related grant funding is expected to transfer into parks once awarded. Tom (parks staff) had already been given authority to sign for the restroom purchase; Jeremy and staff will handle remaining installation contracts once encumbrance authority is in place.

Ending

Staff will set up a Spence Mountain sub-department under the parks fund effective July 1, and in the short term continue existing encumbrances and transfers through June 30 so installation and races scheduled for May can proceed. Staff will coordinate budgeting and any grant transfers as awards are received.","mediaType","Video","parentTitle","4-1-2025 BOCC Finance/Budget Work Session","oneSentenceSummary","The board agreed to set up a Spence Mountain sub-department under the parks fund, allow interim encumbrances for immediate work (including vault-toilet installation), and place Jeremy in a leading role; the sub-department is planned to start July 1 with short-term arrangements maintained through June 30.","taxTitle","Klamath County, Oregon","taxId",52087,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6619484,"Klamath County grants office reports three-year activity; staff emphasize community benefits beyond strict ROI",453,1563000,2016000,"/Search/View?dp=1&key=2835470-d98cc35e5be09cf385faad3501d2bca6&start=1563&end=2016","https://assets.pipeline.soar.com/2835470-d98cc35e5be09cf385faad3501d2bca6/thumbnail_1563000.jpg","/articles/6619484/Klamath-County/Oregon/Klamath-County-grants-office-reports-three-year-activity-staff-emphasize-community-benefits-beyond-strict-ROI","https://secure.pipeline.soar.com/6619484-a1c147a6caf06fc971b322de6b861675/orig.mp4?Expires=1773609149&Signature=eYx29uEGawxcCM4NMxQM3La84HxoNs8GRAzKuKIwgnGJqQU6J0erxNKHSB7aPw2G6CbcPUgyU1fCf4Vp6G5T04npjrEWz-P-xIa-ZzzZFeQjcSH3z60tRDOe6w9DU38njlOK36EhEX0RNFf5H8uQHzrboHrpAqCvFKKfpVHAWZu6bPf8g1bpFlJLQtoLgiSPyfbwG84sddxZ9NCAcLpCLxGNkDE1qrTZ-H0V~uVNDvNfximOPPfblVi4v1BpXPmbyuKZsiUqoV3IXEzAmuke3CftqxScApvw3BYucazio9CEIbqdxs8SHf2FSDoY3GbtgnP-pwWtvth2n8QwkS-dhg__&Key-Pair-Id=KUT5TJCACFTXG","Klamath County grants staff presented a three-year lookback on April 1 and told commissioners that the program produces community benefits beyond a simple return-on-investment calculation.

Don (grants staff) and other staff said the grants program helps manage more than $15 million in financial assets and community benefits, supports tourism and other local initiatives, and has applications in process with roughly $1 million pending decisions that may not be known until September. Don said government operations often cannot be measured like a business and that benefit-audit views are a better fit than pure ROI calculations.

Finance staff provided a summary of grant-related payroll and reimbursements: about $469,000 in wages had been spent since the program began, with $249,933 reimbursed from grant indirect costs. Staff said the grant project coordinator position is largely reimbursable via indirect costs while the grant manager position is less likely to be fully reimbursable because it involves application activity.

Staff also reported the tourism grants pool recently received more than $400,000 in requests and that the department is collecting customer satisfaction survey responses that staff hope to use to publicize positive impacts. Commissioners discussed whether surveys should be a required element of grant closeout paperwork for larger awards.

Ending

Staff will continue administering grant applications and report back as major pending awards are confirmed; commissioners and staff discussed options to increase visibility for positive grant outcomes.","County grants staff presented a three-year overview showing hundreds of thousands in wages charged to grants, nearly $250,000 recovered in indirect cost reimbursements, and managed community assets they value at roughly $15 million; staff said grants bring community benefits not fully captured by traditional ROI metrics.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6619489,"Klamath County presents proposed budget; staff outline SRS and LATCF use for sheriff patrol funding and reserves",172,1285000,1457000,"/Search/View?dp=1&key=2835470-d98cc35e5be09cf385faad3501d2bca6&start=1285&end=1457","https://assets.pipeline.soar.com/2835470-d98cc35e5be09cf385faad3501d2bca6/thumbnail_1285000.jpg","/articles/6619489/Klamath-County/Oregon/Klamath-County-presents-proposed-budget-staff-outline-SRS-and-LATCF-use-for-sheriff-patrol-funding-and-reserves","https://secure.pipeline.soar.com/6619489-8c04ed40dd7ecfa4c50fe9d38d0f3d62/orig.mp4?Expires=1773609149&Signature=cX-5VhJK~WZcQ75n-2nyIVm1MhvGVpunWTkQBGIIXucbWegzXqmSqFc8deUpkHkvhnkqgnuFfEjIhyOAZK5RA6DTYT284vSvcH0aiLF~IEh4cIujikjXqfvN7zBXvRBmqWA5T3GiLp3lVaYvjMM8YSXs5oP6ur9mxTpwB0A7t~xEi0um9xStiVLZgd~7vltnkrFaToQNBitnNnnDZxpaBwY9ovcp~rX9k-PB6~Ztweb6l2BSICSy9BMSh2JaBJubzpJjbNJl9t8oNSvmwSzCj9kBqiUs0jdasYa3ydALJ5h5BrMBJZRvnuvXOmDTw4FR5pMSCKwWRr7TcQdQDkb9kA__&Key-Pair-Id=KUT5TJCACFTXG","Klamath County finance staff presented a proposed budget on April 1 that uses $5,096,000 in SRS funds for sheriff patrol funding and draws $22,643,587 from a reserve of LATCF (Local/Area Tax or similar restricted funds), staff said during the finance meeting.

Vicky (finance staff) walked the board through the proposed general fund adjustments and explained how departments reduced or failed to reduce budgets. She confirmed the proposed budget is set for publication and that further decisions would be made during the public hearings and before final approval.

Board members discussed whether to draw down LATCF balances versus using SRS funds. A commissioner asked why nearly $3,000,000 remained in LATCF and whether that money should have been used instead of SRS; staff responded that the proposed budget reflects a specific mix of restricted and less-restricted funds and that some LATCF funds remain due to prior constraints. One commissioner said they would look for a general fund reduction of $2,643,005.87 as the committee progresses.

Staff also described department-level strategies that contributed to proposed decreases, such as not filling vacancies or accepting reduced FTEs. Vicky noted internal service funds’ budgets changed and that her budget is the only one that shows an increase, largely because of the planned ERP implementation costs discussed separately.

Ending

The board agreed to move the proposed budget to the budget committee and public hearings; staff noted that the published proposal reflects current assumptions and that any adjustments will be made through the hearings and final approval process.","Finance staff presented a proposed budget that relies on Special Revenue (SRS) and LATCF reserves for patrol funding and general-fund balancing; the board confirmed the proposal will proceed to public hearings and noted further adjustments may occur during the budget process.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6619494,"Klamath County staff recommend vendor B for new finance/HR (ERP) system; board directs staff to begin negotiations",973,39000,1012000,"/Search/View?dp=1&key=2835470-d98cc35e5be09cf385faad3501d2bca6&start=39&end=1012","https://assets.pipeline.soar.com/2835470-d98cc35e5be09cf385faad3501d2bca6/thumbnail_39000.jpg","/articles/6619494/Klamath-County/Oregon/Klamath-County-staff-recommend-vendor-B-for-new-financeHR-ERP-system-board-directs-staff-to-begin-negotiations","https://secure.pipeline.soar.com/6619494-86b92eff878277bde3fc9aea63e2160e/orig.mp4?Expires=1773609149&Signature=Ua1OdsuxVDOf6TtzTFpLTK3sDxuJR8~uE3cYh7WftwdguNBibIMVC7Wo1oSdw6SYARToiHLz3-bzMMdbFlpxx7VgST3um75VSQX9AW5AG4HbzTWY0KQ98S5tMM0EyzEnVQ9EBktJM6XX3E1AWj8MT0g3MLMx7ENj29z22pL3un2d~TFcDBCXkniA6IeLImeyQGUzg-Rc5XnbxHMlsUtghqKsRHh7A9~WJSMxZ0YzK7kya9rvHm57bamuDedPRLVl4z59MjAcZ9ePihmjN9znSC9MtV42qWsn5my-tEnyQykC4I5PZeiVF2Bf5fEFLOtHkW3iHAMJ89cHprkA3zIZ5g__&Key-Pair-Id=KUT5TJCACFTXG","Klamath County finance staff recommended selecting “vendor B” to replace the county’s finance and human resources enterprise resource planning (ERP) system and the board directed staff to begin negotiations, county officials said during the finance meeting on April 1, 2025.

County financial analyst Susan Alexander told the board the county issued an RFP several months earlier, received six applicants and narrowed the field to three finalists. Her summary showed vendor B consistently ranked first across reviewers and demonstrations, with vendor C second and vendor A — the county’s current vendor — third. Alexander said staff completed reference checks on all three finalists the week before the meeting.

The recommendation to pursue vendor B includes an 18-month implementation budget of $662,388 before negotiation, Alexander said. Vicky (finance staff) told the board she has budgeted funds toward an implementation: $601,000 set aside in the prior fiscal year, $500,000 budgeted in the current fiscal year and another $500,000 budgeted in the next fiscal year, with the expectation some internal service savings would help cover early subscription costs.

Alexander outlined problems with the county’s current software (vendor A), saying the county’s desktop-to-cloud migration carried existing inefficiencies forward, modules are not fully integrated, reporting requires significant cleanup, payroll workflows exceed the software’s built-in capabilities and security access is not granular enough. She said the vendor’s promised HR core and other modules are delayed and that delivered reporting tools are not end-user friendly, requiring technical training.

On costs and vendor comparison, staff said vendor C, while scalable and advanced, quoted a longer-term subscription and implementation costs that, combined, would be materially higher than vendor B’s proposal and therefore was removed from consideration. Alexander also described additional implementation-related costs staff recommend budgeting for, including travel/attendance at vendor conferences, backfill or overtime (about $50,000), and a contingency (about $25,000) — an estimated $100,000 in supportive costs in addition to vendor proposals.

Commissioners discussed the staffing impact and change management needs during an 18-month implementation. Finance staff said they would manage a formal change-management plan and that county employees who use the ERP extensively should expect a significant training period.

After the presentation, a board member said, “I think we should initiate negotiations with vendor B.” The board indicated consensus to direct staff to issue a notice of intent to award and begin negotiations, after which staff will return to the procurement steps required by county policy.

Staff emphasized the recommendation remains subject to negotiation and final procurement steps; no formal contract award was recorded at the April 1 meeting.

Ending

Finance staff said they will proceed with procurement steps, including issuing a notice of intent to award and starting contract negotiations with vendor B, and return to the board with negotiated terms. The suggested implementation budget and supportive costs remain subject to negotiation and final board approval before a contract is signed.","County finance staff presented evaluations of three finalists for a new enterprise resource planning (ERP) system, recommended \"vendor B,\" and commissioners agreed by consensus to direct staff to initiate negotiations and follow required procurement steps.","actionData","errors"]

Article not found

Klamath County to create parks sub-department for Spence Mountain; board authorizes interim encumbrance and work plan

Klamath County grants office reports three-year activity; staff emphasize community benefits beyond strict ROI

Klamath County presents proposed budget; staff outline SRS and LATCF use for sheriff patrol funding and reserves

Klamath County staff recommend vendor B for new finance/HR (ERP) system; board directs staff to begin negotiations