State outlines new rules for driving record disclosures to employers

A new legislative proposal, House Bill 2034, is making waves in Washington as it seeks to reshape how employers access and utilize driving records of current and prospective employees. Introduced on April 8, 2025, the bill aims to balance the needs of employers for insurance underwriting with the privacy rights of employees.

At the heart of House Bill 2034 is a provision allowing employers to obtain a three-year driving record of existing employees, but with strict limitations. Employers can only share this information with their insurance carriers for underwriting purposes, ensuring that full driving records remain confidential. This move addresses growing concerns about privacy and the potential misuse of sensitive information.

The bill also stipulates that an abstract of an employee's driving record can be shared with employers or their agents for non-driving-related employment purposes, particularly when federal or state law requires it or when the employee will operate heavy machinery. However, this release is contingent upon obtaining explicit consent from the employee, along with a statement from the employer affirming the necessity of the information for employment.

Notably, House Bill 2034 includes protections for juvenile records, prohibiting employers from using information related to adjudications sealed by court orders unless mandated by federal law. This provision aims to prevent discrimination against young workers based on past incidents that may not reflect their current capabilities.

The bill has sparked debates among lawmakers and advocacy groups. Supporters argue that it strikes a fair balance between employer needs and employee rights, while critics express concerns about the potential for discrimination and the adequacy of privacy protections. Experts suggest that the bill could set a precedent for similar legislation in other states, influencing how driving records are handled nationwide.

As House Bill 2034 moves through the legislative process, its implications for employment practices and employee privacy rights will be closely monitored. If passed, it could significantly alter the landscape of employer access to driving records, ensuring that privacy is respected while still allowing for necessary business operations.