[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6082962,"mediaKeyId","2935756-143a6436b71418f2cbb36d34f0a70eec","parentId",2935756,"title","Votes at a glance: DuPage County Finance Committee approves contracts, grants and appropriations on April 8, 2025","audioSeconds",2032,"startMs",1045000,"endMs",3077000,"viewUrl","/Search/View?dp=1&key=2935756-143a6436b71418f2cbb36d34f0a70eec&start=1045&end=3077","thumbnailUrl","https://assets.pipeline.soar.com/2935756-143a6436b71418f2cbb36d34f0a70eec/thumbnail_1045000.jpg","articleUrl","/articles/6082962/DuPage-County/Illinois/Votes-at-a-glance-DuPage-County-Finance-Committee-approves-contracts-grants-and-appropriations-on-April-8-2025","mediaUrl","https://secure.pipeline.soar.com/6082962-6431665ff2d18bf5e342089479a3d314/orig.mp4?Expires=1770492071&Signature=SCmxSY7KRkFujJcb9z~gLR-fMkrPbKfeaOiOsTOcQ01sr0C-4k7Z3NNvSJ0ASSYGv~ojNoiTpIBr~3J6DZt~SQG1mtyf9Bykhm6TMgkgDceDfnU-DucLI2kMxXQ~2RTKxoDYN6GpagcYNNeEUs8tli1PFonVwCEQkmEwbW~jKRAFZ16unziWORWLOvHCslQGmMsat~hHXolPwAksAEO5EJ1PuE5rXfRERPlcAOMcmfRQ6XxOWEMeG0fWqs7LQzhqQ2l2k4AKB4cUmqonBftGbZmdWkPKMuQr-r2kwIn5Lt7sCYZ4XoeZKJfLUThfD~hHpjGX371yUtyURaAW1dRq8g__&Key-Pair-Id=KUT5TJCACFTXG","author","DuPage County, IL","date","2025-04-09T20:57:56.76Z","article","The DuPage County Finance Committee on April 8 took votes on multiple contracts, grants and budget items. Below is a concise list of the items approved during the meeting. Where the transcript provided a vendor name, dollar amount, or contract period, those details are included. The committee recorded each item by voice vote; the transcript uses the phrase \"Motion carries\" after each recorded approval.

Votes at a glance (selected items from the April 8 meeting):

- ETSB 14-25: Lease agreement between DuPage County, the Emergency Telephone System Board of DuPage County and the Village of Addison for new antennas and space at the communications building adjoining the tower. Motion carried.

- HSP 17-25: Contract/purchase order to Care Buoyant Inc. for historical-access data license fee for LTC software (to reside on DuPage County file server), period 05/01/2025\u0000through 04/30/2026; contract amount not to exceed $55,500. Motion carried.

- HSRH 25: Memorandum of understanding between the Village of Glen Ellyn and DuPage County for county to perform environmental review under 24 CFR part 58 for Glen Ellyn's community project funding grants. Motion carried.

- JPSR-39-24 rescind: Resolution to rescind a contract issued to Video and Sound Service Inc. (related to campus security system), contract amount recorded as $301,582. Motion carried.

- FMP 16-25: Contract to Nolan Sales Corporation to furnish, deliver and install carpeting and flooring; period 04/15/2025\u0000through 04/14/2027; amount not to exceed $150,000. Motion carried.

- FMP 17-25: Contract to Hay and Associates for natural area management (including controlled burning and weed control) on county campus, period 05/01/2025\u0000through 04/30/2026; amount not to exceed $41,000. Motion carried.

- PWP 5-25: Contract/order to Olson Roofing Company to remove and replace roofing at the South East Regional Facility; period 04/08/2025\u0000through 11/30/2025; amount not to exceed $193,325. Motion carried.

- PWP 4-25: Contract to Univar Solutions to furnish and deliver sodium bisulfite to Woodridge and Norwood wastewater treatment facilities on an as-needed basis; period 04/08/2025\u0000through 03/31/2026; amount not to exceed $45,000. Motion carried.

- PWR 2-25 / 21-105-PW renewal: Renewal to Univar Solutions for sodium bisulfite with a rate decrease from $2.65 to $2.54 per gallon (a 4.19% decrease). Motion carried.

- SMP 7-25: Agreement with P Zone Associates for native vegetation/stormwater management, period 05/01/2025\u0000through 04/30/2026; contract not to exceed $100,000 (second of three option renewals). Motion carried.

- TECO 3-25: Amendment to county contract with Dell Inc. for Microsoft Enterprise Agreement and Azure cloud services to increase the encumbrance by $7,470, resulting in an amended total contract of $3,857,514. Motion carried.

- TER 1-25: Revision to the Technology Resources Acceptable Use Policy. Motion carried.

- Transportation items: Amendment to Monroe Truck Equipment (increase $50,000 to final county cost $140,000) for plow/spreader parts; awarding resolution to Precision Pavement Markings Inc. for the 2025 Pavement Marking Maintenance Program (estimated county cost $496,037.30). Motions carried.

- Finance/grant acceptances: Several community-development and housing grant appropriations were approved, including:
- FIR 50-4-25: Community Development Block Grant, $3,744,889.
- FIR 50-5-25: Emergency Solutions Grant, $286,741.
- FIR 50-6-25: HOME Investment Partnership, $1,727,602.
- FIR 57-25: DuPage Housing Authority Family Self-Sufficiency program, $184,000.
- FIR 0060-25: Help America Vote Act Polling Place Accessibility Grant, $675,236.
- FIR 0 0 6: Illinois Voter Registration System grant, $922,831.

- Impact fees and interfund actions:
- FIR 58-25: Authorization to transfer and appropriate up to $6,492,902 in impact-fee funds for FY2025. Motion carried.
- FIR 0059-25 (as amended): Additional appropriation of $4,458,927 to consolidated impact-fee accounting units (motion carried as amended). Committee discussion explained the appropriation moves balances to consolidated accounting units and that the larger $6.4 million transfer covers related balances.
- FIR 603-25: Interfund loan from the general fund to the County Infrastructure Fund of $22,000,000. Motion carried.
- FIR 604-25: Authorization to transfer up to $5,000,000 from the general fund to the County Infrastructure Fund (surplus appropriation). Motion carried.

- Administrative: Payment of claims, county board resolutions and grant proposal notifications were received and placed on file by the committee. Motion carried.

Notes on vote records and documentation

The transcript records approvals by voice vote with the clerk announcing \"All those in favor? Aye. Any opposed? Motion carries.\" The supplied transcript did not include roll-call tallies or recorded individual yes/no votes for these items. Where an agenda identifier or vendor appeared in the backup, the item is listed above with the amount and party as recorded in the meeting discussion. For items with minimal discussion, staff presenters explained the procurement or program intent before the committee voted.","mediaType","Video","parentTitle","DuPage County Finance Committee, Tuesday, 4/8/2025","oneSentenceSummary","The DuPage County Finance Committee approved a series of procurement contracts, grant acceptances and budget actions on April 8. This roundup lists each voted item, the vendor or program, dollar amounts where specified, and the meeting outcome.","taxTitle","DuPage County, Illinois","taxId",2547,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6082967,"Committee approves $1.3 million transfer to record retainage for ARPA-funded building projects",383,204000,587000,"/Search/View?dp=1&key=2935756-143a6436b71418f2cbb36d34f0a70eec&start=204&end=587","https://assets.pipeline.soar.com/2935756-143a6436b71418f2cbb36d34f0a70eec/thumbnail_204000.jpg","/articles/6082967/DuPage-County/Illinois/Committee-approves-13-million-transfer-to-record-retainage-for-ARPA-funded-building-projects","https://secure.pipeline.soar.com/6082967-e59c2f908605f96dfd0c4a7139806f65/orig.mp4?Expires=1770492071&Signature=JtZlRgHpxQ~lhnvYfkDrRKYojOEZHk8Em8~P31U4oFyL-mwnA7syM1Mp2bM6TME00aM8fR8YDhv-PP9~JXO954U-3VFjbPZ8W62z8FjC4ySSXy4dkQXj8PtwEBWeSjoIbT85-ZgPogOGy60P7hEWrQPmiwk13u5ZtLMLXxHNIil6Hhtzg~bOpWa20g26~AsfXR-LXILs1~JSMyZbXVLauFP5CLJTA3ShnasoARx8pVlAZLAJnCQ63i0Ul4FtlgxZ7eTv1IJykHMyL7OdV-RNH0lb7lF4BcLe2ib5ACNkiCr7zCgP0qbmA63PToOQBoSauZcWJPGNwoNVtaSypC4MwA__&Key-Pair-Id=KUT5TJCACFTXG","The DuPage County Finance Committee on April 8 approved a budget-transfer request (25-0968) to move $1,300,000 from green and system infrastructure to building improvements to record year-end retainage for two construction contracts, including an HVAC replacement and a project listed in the packet as \"White.\"

Jeff, a county staff member, explained that the transfer reflects retainage \"that we hold back a percentage of money\" at fiscal-year end to ensure contractors finish their work. \"So the $1,300,000 is related to these two projects that are nearing the end and we can record this audit entry if you will for retainage,\" Jeff said.

Members asked whether the transfer meant funds were being spent immediately or merely held as a payable. Jeff and finance staff clarified the accounting treatment: the amount will be recorded in the ARPA fund as \"retainage payable\" and will be paid out later when contract obligations are complete. \"So it's not actually a transfer of funds? It's more just holding back funds?\" asked Member Desart. \"Holding back funds. Yeah. And that's specific in contract language,\" Jeff replied.

Committee members also discussed the St. Joseph Creek drainage project, saying gates had been ordered and noting that much of that project's funding is federal. Mary Catherine, finance staff member, warned that if federal funds do not come through the county would have to identify other funding sources.

Formal action

The committee approved the transfer request 25-0968 (recording $1,300,000 as retainage payable for two near-complete projects). The transcript records the vote as \"All in favor? Aye. Any opposed? Motion carries.\" No individual roll-call tallies were recorded in the supplied transcript.

Clarifying details

- Transfer amount: $1,300,000.
- Purpose: record retainage payable for two near-complete contracts (one described as \"White\" and one HVAC replacement).
- Funding source/fund: ARPA fund; staff said the payable will be recorded in the ARPA fund.
- Risk note: St. Joseph Creek project includes federal funds; staff cautioned the county may need to identify alternate funding if federal dollars do not materialize.","DuPage County Finance Committee approved a $1.3 million budget transfer to record retainage payable tied to two near-complete building contracts, and members discussed the project funding mix and federal funds risk for the St. Joseph Creek drainage work.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6082972,"DuPage Finance Committee approves $1.545 million for member-initiative grants amid debate over reimbursement policy",2765,489000,3254000,"/Search/View?dp=1&key=2935756-143a6436b71418f2cbb36d34f0a70eec&start=489&end=3254","https://assets.pipeline.soar.com/2935756-143a6436b71418f2cbb36d34f0a70eec/thumbnail_489000.jpg","/articles/6082972/DuPage-County/Illinois/DuPage-Finance-Committee-approves-1545-million-for-member-initiative-grants-amid-debate-over-reimbursement-policy","https://secure.pipeline.soar.com/6082972-5736a5631132e35355f2f8186edf72b9/orig.mp4?Expires=1770492071&Signature=j9wV4vTrH~t6AOdSMwzHbECA0TowptLHsR9Dk0Pz-0IbnG5iqKWG4qhG-N4ih91Aq1rjfPZkVKlSDnP3ZyWAS3-b5S5uYj0hZAqCaWv3EBQYw49oF7gQGk60OBUHAPjokMVnNPa~CUWm0hoi9hiBOyvQVpcSh6re55Cl1L0aEn2x~BkNrJjEnse1rg48MFGf2WbS3as4pyhlMhc53N70X1VD8r~tgbs7GPi~JMKY~~inhPSak6NicAcoxh4J7tURM7W3gjKFc2vMrHlIaOZkwvBuGevGCh03q-rJiDmGys3az~DyGRPuwKdpT3bIe880xV64D4RecRuL2mZOf9aCMQ__&Key-Pair-Id=KUT5TJCACFTXG","The DuPage County Finance Committee on April 8 approved a budget transfer (25-0973) moving $1,545,085 from contingency to the county board's grant services to fund the member-initiative program, but several members pressed staff about whether the program's reimbursement-only rule blocks small nonprofits from participating.

The issue prompted repeated exchanges during the meeting because the program requires recipient organizations to pay expenses up front and submit receipts for reimbursement. \"It's on a reimbursement basis,\" said Member Covert, DuPage County Board member, arguing that some small nonprofits lack the cash flow to front large purchases. Members sought alternatives including a possible hybrid approach that would allow direct vendor payments in limited cases.

Nick Kottmeyer, finance staff member, told the committee the reimbursement requirement is intended as a safeguard for taxpayer funds. \"The member initiative program is a reimbursement based program based upon the criteria set by the board,\" Kottmeyer said, adding that reimbursement protects the county if funds are not spent as intended. Kottmeyer and other finance staff acknowledged the policy creates practical difficulties for organizations that lack working capital.

Why it matters: The member-initiative program distributes discretionary grants through county board members to local nonprofits. Committee members said many of those groups are small and may not be able to buy equipment or make other large purchases up front, which could keep them from using the funds. Several members asked whether the county could pay a vendor directly or otherwise advance funds in narrowly defined circumstances.

Committee discussion and staff response

Members repeatedly described the trade-off: reimbursing protects the county's fiscal controls; advancing money eases burden on smaller providers. Member Evans asked about the county's recourse if a nonprofit misuses funds, noting a lack of a practical \"clawback\" if money has already been spent. Member Keogh said he opposed upfront payments, calling them a fiduciary risk. Member Galassi said she supported the reimbursement process for transparency and taxpayer protection.

Finance staff described operational steps that can limit hardship for smaller organizations: faster reimbursements, case-by-case exceptions, and possible direct vendor payments for capital purchases when a nonprofit cannot front costs. A staff speaker said approved reimbursements are typically processed quickly, with payments returning to applicants within 30 days when paperwork is complete.

\"If one of the nonprofits comes forward and says, I cannot afford this, we will work with them,\" said a finance staff speaker, explaining the department could route certain requests for special handling and bring them to the board for approval as needed.

Formal action

The committee voted to approve the transfer (25-0973) of $1,545,085 from contingencies to the county board's grant services; the motion carried. The transcript records the vote as \"All those in favor? Aye. Any opposed? Motion carries.\" The record does not list individual roll-call tallies in the meeting minutes supplied.

Follow-up and next steps

Members and staff agreed to pursue a practical compromise: maintain the default reimbursement requirement while developing a documented, case-by-case process that could allow direct vendor payments or partial advances for capital purchases when a nonprofit can demonstrate inability to front costs. Finance staff said they will work with the state's attorney as needed and return individual exceptions to the board for approval. Committee members also urged faster submission of member-initiative paperwork so projects can be completed within the county's time and funding constraints.

Clarifying details excerpted from the meeting: the member-initiative transfer amount is $1,545,085; the program is reimbursement-based by board policy; staff said approved reimbursements typically are returned within about 30 days; members noted that projects funded under this program must be \"shovel ready\" and expended within 2025 in many cases.","The DuPage County Finance Committee on April 8 approved a $1,545,085 transfer to fund the county\u0000board's member-initiative program, but the meeting featured prolonged questioning from members about the program\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000\u0000's reimbursement-only structure and whether small nonprofits can front expenses.","actionData","errors"]

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Votes at a glance: DuPage County Finance Committee approves contracts, grants and appropriations on April 8, 2025

Committee approves $1.3 million transfer to record retainage for ARPA-funded building projects

DuPage Finance Committee approves $1.545 million for member-initiative grants amid debate over reimbursement policy