Audit updates drive financial accuracy for Daleville district claims

The Delaware County Redevelopment Commission convened on April 10, 2025, to address several key agenda items, including financial updates, bylaw adoption, and project bids. The meeting began with a report from a member regarding discrepancies identified in financial claims related to a previous presentation by Matt Eberly. The member noted that Eberly's team is currently investigating the source of a $1 difference in accounting, ensuring accuracy before any claims are submitted. The district is aware of the situation and is cooperating to resolve the issue.

Next, the commission reviewed four claims totaling $415,700.39, with a specific focus on a transfer amount of $112,933. The member clarified that the discrepancy arose from prior accounting practices and emphasized the importance of rectifying any errors before proceeding with financial transactions.

The meeting then shifted to an update on audit inquiries. A member reported receiving three requests for verification from the auditor's office, which required coordination to confirm account balances. Concerns were raised about the legitimacy of some audit letters due to formatting issues, prompting further investigation to ensure no fraudulent activity was involved.

The commission also discussed the adoption of bylaws, with a member noting the lack of responses to previously circulated drafts. It was agreed that legal counsel would be consulted to format the bylaws appropriately for a vote in the future. Two comments were made regarding the terms of service and potential expansions of the board, which will be addressed in the final draft.

In project updates, Calvin Herr from American Circuit Place provided information on the inbound permit for a new driveway access that will connect Parkland Boulevard to State Road. He announced plans to release bids for the project by the following day, with sealed bids expected to be opened at the next meeting on May 8. The commission approved the necessary signatures for contract documents to facilitate this process.

The meeting concluded with discussions on the relocation of water and sanitary lines, as well as the review of six RFPs received from Moe Lane, which were previously opened and will be further evaluated.

Overall, the meeting highlighted ongoing efforts to ensure financial accuracy, address procedural updates, and advance local infrastructure projects, with follow-up actions planned for the next gathering.