California Optometric Board explores CE tracking improvements with QR code technology

The California State Board of Optometry convened on April 11, 2025, to discuss several key initiatives aimed at enhancing the efficiency of continuing education (CE) tracking for optometrists. The meeting highlighted the board's commitment to improving the professional development of its licensees and streamlining compliance processes.

A significant portion of the discussion centered around the introduction of QR codes for CE courses accredited by the Council on Optometric Practitioner Education (COPE). This innovative approach allows optometrists to scan their certificates directly into the OE tracker system, which is widely used across the country. The board emphasized that this technology would not only simplify the tracking of CE credits but also reduce the reliance on paper submissions, thereby increasing accuracy and efficiency.

However, the board acknowledged a limitation: many CE providers do not currently offer QR codes for their courses. As a result, licensees must manually submit their CE credits, which can complicate compliance during audits. To address this issue, the board, in collaboration with Dr. Kawaguchi, a former board member and current liaison to the Association of Regulatory Boards of Optometry (ARBO), is advocating for the inclusion of QR codes for non-COPE CE courses. This initiative aims to broaden the accessibility of the OE tracker system and further support optometrists in maintaining their professional credentials.

The meeting also included a presentation by Julian, the new budget analyst, who received commendations from board members for his effective communication and contributions. Public comments were invited but none were received, indicating a lack of immediate community concerns during this session.

In conclusion, the board's discussions reflect a proactive approach to modernizing CE tracking for optometrists in California. The proposed QR code system could significantly enhance the ease of compliance for licensees, ultimately benefiting the broader optometry community. The board's ongoing efforts to collaborate with CE providers and regulatory bodies will be crucial in realizing these improvements.