[{"_1":2,"_87":-5,"_88":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6075316,"mediaKeyId","2979848-979aed226ee1bc9c94f52b561af74e6b","parentId",2979848,"title","CIAC backs $500,000 Fairbank master plan, splits on Hosmer House envelope; approves Hosmer House roof funding","audioSeconds",3340,"startMs",2920000,"endMs",6260000,"viewUrl","/Search/View?dp=1&key=2979848-979aed226ee1bc9c94f52b561af74e6b&start=2920&end=6260","thumbnailUrl","https://assets.pipeline.soar.com/2979848-979aed226ee1bc9c94f52b561af74e6b/thumbnail_2920000.jpg","articleUrl","/articles/6075316/Town-of-Sudbury/Middlesex-County/Massachusetts/CIAC-backs-500000-Fairbank-master-plan-splits-on-Hosmer-House-envelope-approves-Hosmer-House-roof-funding","mediaUrl","https://secure.pipeline.soar.com/6075316-f043c348cb8ffba4543e5d7bf4beda4b/orig.mp4?Expires=1771199027&Signature=R8oJD0oAy9Yd2TvzsRXAUynSzSZFB8MxASal7zXhY1Jro28CcqTbbs8VL5P3tqe2AoTevUBFa8DkGXk4aVwLQakWryVWTNNKDoNc3AzHpWHDtezoOKi1KOh~wlh7FeuNXUpm5Sl8bifIFvBKRro1X7fL3QRTByXZTopgIvGXZkMQ77PzdCD2Yr-O80VGb~gXhqcnkmxkBzK685mTKI83HkpwkOGSteZuMD6r5fEyRNeg6AFcyxG8uoQ6531cRdi8rR3W-4Zzsho0ivFPEx-PGM~Z3P4ysvIAQb9v3v8pwVkKxVCL2-~J7B5OWPvNANLrUQFxyRdXuafapOkFPeyU7Q__&Key-Pair-Id=KUT5TJCACFTXG","author","Town of Sudbury, MA","date","2025-03-24T00:00:00Z","article","The Capital Improvement Advisory Committee on Wednesday supported three Community Preservation Committee (CPC) capital articles and recorded mixed votes on work for the Hosmer House, the town’s historic property.

The committee voted to support Article 44, a $500,000 request to fund master planning and early action items for the Fairbank Community Center and Haskell Field, and later approved Article 50, funding to replace the Hosmer House roof. On Article 49 — a $615,000 request for exterior envelope and HVAC restoration at Hosmer House — the committee was split and did not record a majority approval.

Fairbank and Haskell master plan: Sandra Duran, combined facilities director, described Article 44 as funding for master planning, community engagement and “early action items” at the adjacent Fairbank Community Center and Haskell Field. Duran said the total CPC request for three items is $1,501,000 and that the Fairbank master plan request itself is $500,000. Early action placeholders include a $200,000 multisport court and a $150,000 pavilion; the master plan budget includes a 5% contingency and a year‑of‑escalation to reach the $500,000 request.

“I separated the roof from the envelope and HVAC, as I thought if I needed to prioritize them, I would prioritize the wood roof,” Duran said when introducing the Hosmer House requests, later noting the three CPC proposals total “$1,501,000.” CIAC members asked about maintenance responsibilities; Duran said park and grounds (DPW) would handle landscape maintenance while Facilities would manage the building.

Hosmer House envelope and HVAC (Article 49): Duran presented an estimated $615,000 budget for restoring the building envelope and upgrading HVAC to address moisture and indoor‑air problems. The estimate includes window restoration, trim work, masonry repointing, and a 5% contingency plus one year of cost escalation. Committee members pressed for detail about alternates and whether the estimate includes design fees; Duran acknowledged a need to confirm line‑item carryovers and said she would provide the detailed cost estimate.

On the final vote to approve Article 49, the committee was split. Committee minutes recorded members saying they had concerns about the scope, the cost breakdown, and whether the historic‑district review requirements (which can raise costs) were fully reflected. CIAC members noted that some restoration options (for example, repairing historic windows versus replacing with modern double‑pane units) are tradeoffs between historic preservation and energy performance and could affect the estimate.

Hosmer House roof (Article 50): Duran said the roof design is at 50% and that a cedar‑shingle wood roof with copper flashing and gutters is planned; she listed the roof package — roofing, copper flashing and gutters, chimney work and repointing — as the most costly single component. The committee moved and approved the roof funding request; meeting comments indicated a concern that some line items and alternates should be checked for accuracy but that the roof is a near‑term priority.

Votes at a glance: CIAC recorded the following committee votes during the meeting — Article 44 (Fairbank/Haskell master plan): motion to support carried (tallied by chair as 5–1); Article 49 (Hosmer House envelope & HVAC): tied, no majority approval (3–3); Article 50 (Hosmer House roof): approved (committee voice tally reported as majority in favor).

Ending: Committee members requested that staff and project leads provide the detailed cost breakdowns, clarify the alternates and design fees, and supply any historic‑commission guidance so CIAC can finalize its report to the Finance Committee and the Select Board ahead of town meeting.","mediaType","Video","parentTitle","Sudbury, MA - Capital Improvement Advisory Committee - Meeting of March 24, 2025","oneSentenceSummary","The committee voted to support a $500,000 CPC request for Fairbank Community Center/Haskell Field master planning and early action items, approved funding for the Hosmer House roof, and was split 3–3 on a separate $615,000 envelope and HVAC renovation request for Hosmer House.","taxTitle","Town of Sudbury, Middlesex County, Massachusetts","taxId",54132,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6075321,"CIAC debates raising capital‑project review threshold to $500,000",2568,272000,2840000,"/Search/View?dp=1&key=2979848-979aed226ee1bc9c94f52b561af74e6b&start=272&end=2840","https://assets.pipeline.soar.com/2979848-979aed226ee1bc9c94f52b561af74e6b/thumbnail_272000.jpg","/articles/6075321/Town-of-Sudbury/Middlesex-County/Massachusetts/CIAC-debates-raising-capitalproject-review-threshold-to-500000","https://secure.pipeline.soar.com/6075321-24ada08a3467200b7be4b4ecc6d91613/orig.mp4?Expires=1771199027&Signature=HrUIrlqZ8V5VNfVXiyohGdVny-HlSdxVC5RCg2q4NuujevxUabr5dmhd5RB6EPRaKJJdwZaFY1L5WP-Ktbl3pD9dsbqdDVKDg6Zn1009-3HmUH3vv3wTc8ZKjroaWmDlOeRj7eSOzsHVFfSG0Z6lYw1uz~PryEif4oVRbW8nYbYtmPRAgzlJlTvQF5L-Qw3QqmS2ldKXYUmXMD4n5okFjA3Aw9yOBQuYMlWiRvGUuqp5lmeGOZOztfy7RtIN2wt01tDHtNHmwopxRc~20RbexcW2b-o2-6~zBlNYCHw1FxAgQjnGF9J45ZjMBoJTw3a-wGd102ITDnCuv3icCA1UWQ__&Key-Pair-Id=KUT5TJCACFTXG","The Capital Improvement Advisory Committee on Wednesday discussed a Select Board article that would amend the Town’s capital planning bylaw (Article 24, Chapter 11) to raise the project‑review threshold to $500,000.

The change, presented by Andy Sheehan, town manager, would replace the bylaw’s two current thresholds — $100,000 for single‑year projects and $200,000 for multi‑year projects — with a single $500,000 threshold, limiting the number of projects that must receive CIAC review.

“Sheehan said the $500,000 is not a magical number by any stretch,” adding that staff had considered $1 million but settled on $500,000 to reduce duplicative review and let the volunteer committee focus on larger, higher‑impact projects. He told the group that, under the proposed threshold, five projects that were on this year’s capital requests would not have come to CIAC, including two DPW trucks; a $125,000 grant match for the DPW Winter Emergency Operations Center; a $152,000 HVAC engineering study; and a $190,000 fire alarm and amplification design.

Why it matters: CIAC members said the change could streamline reviews but risk removing committee involvement during early study and design phases. Several members urged safeguards to ensure CIAC still sees design or study work that will eventually push a project above the threshold.

Select Board member Lisa Kaye said she had heard CIAC frustration that projects and supporting materials arrive late in the process. “I think … they were getting the projects far too late in the process, which led to frustration on the part of some CIAC members that they didn’t have sufficient time,” Kaye said, and added that if the committee’s review role is narrowed, staff should ensure CIAC receives information “very early in the process.”

CIAC members raised specific concerns: Richard (CIAC member) said larger projects are the ones that “we don’t have the numbers on” and that the committee often lacks sufficient detailed cost estimates for big projects even if it has time to review them. Another member warned that splitting design and construction into separate warrant articles has become common and that limiting CIAC review to projects whose total cost exceeds $500,000 could exclude important early‑phase studies.

Sheehan said nothing in the proposed bylaw prevents staff or the Select Board from asking CIAC to review projects below the threshold, and he noted that practice could continue on a case‑by‑case basis. He also said the Division of Local Services (Massachusetts Department of Revenue) previously recommended repealing the capital bylaw and leaving capital authority to the town manager as the charter provides; that repeal has not had Select Board support.

What happens next: The Select Board is scheduled to review articles this week; Sheehan and Kaye told CIAC they will convey the committee’s comments to the Select Board. CIAC members requested clarification about whether the proposed language (which reads “with a total cost of more than $500,000”) applies to multi‑year totals as well as single‑year requests.

Ending: Committee members agreed to provide written comments for the Select Board’s review. The Select Board and the Finance Committee will take positions before the town meeting warrant is finalized.","Town manager Andy Sheehan and Select Board member Lisa Kaye urged the Capital Improvement Advisory Committee to back a proposed bylaw change that would replace current $100,000/$200,000 thresholds with a single $500,000 threshold; committee members raised concerns about losing early input on multi‑phase projects.","actionData","errors"]

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CIAC backs $500,000 Fairbank master plan, splits on Hosmer House envelope; approves Hosmer House roof funding

CIAC debates raising capital‑project review threshold to $500,000