During the Exeter Town Council meeting on January 2, 2024, council members discussed the upcoming bidding process for a joint project with West Greenwich, emphasizing the importance of collaboration between the two towns. The council is preparing to issue a request for proposals (RFP) but faced some confusion regarding the timeline and approval processes.

A key point of discussion was the effective date for the project, which was initially unclear due to a typographical error in the documentation. Council members expressed the need for clarity on the timeline, with hopes for a 30-day turnaround for bids. The council agreed that they would need to wait for West Greenwich's approval before proceeding with the bidding process, ensuring that both towns are aligned on the project.

The council also highlighted the importance of having written confirmation from West Greenwich regarding their approval before moving forward. This collaborative approach aims to ensure that both towns share the costs and responsibilities effectively.

In conclusion, the Exeter Town Council is taking careful steps to ensure that the joint project with West Greenwich proceeds smoothly, with a focus on transparency and communication. The next meeting will likely address the necessary approvals, allowing the council to finalize the bidding process and keep the project on track.