Aladtec proposes software pilot to streamline shift management for law enforcement

Codington County Commissioners have taken a significant step towards improving their payroll management system by approving a pilot project with Aladtec, a software provider specializing in workforce management solutions. During the meeting on April 15, 2025, the commissioners discussed the need for a more efficient way to handle employee scheduling and accruals, particularly for those working varied shifts in law enforcement and corrections.

The pilot project will allow the county to integrate Aladtec's software with their existing systems, streamlining the process of tracking hours worked, including overtime and holiday pay. Aladtec has agreed to waive integration fees, making the initial cost for the first year $4,650, with subsequent annual fees of $3,600. This pricing structure is based on the number of employees using the system, which is expected to enhance operational efficiency and reduce administrative burdens.

Commissioners highlighted the importance of this upgrade, noting that the current system struggles to accommodate the complex scheduling needs of staff working 12-hour, 8-hour, and 10-hour shifts. The new software aims to simplify the payroll process, allowing for weekly time sheet management rather than monthly, which is anticipated to save valuable time for both management and staff.

Additionally, the agreement includes a clause allowing the county to terminate the contract if funding is not appropriated, providing flexibility should the software not meet expectations. The discussions also touched on the need for minor policy updates to align with the new system, ensuring a smooth transition.

Overall, this decision reflects the county's commitment to enhancing operational efficiency and supporting its workforce, particularly in the demanding fields of law enforcement and corrections. As the pilot project moves forward, the commissioners expressed optimism about the potential benefits for both staff and management.