Judge outlines risks of walking quorum and open meetings violation in city council

During the recent Common Council orientation meeting held on April 22, 2025, in Marshfield, significant discussions centered around the importance of adhering to open meeting laws and avoiding potential violations. The topic was brought to light by a council member who emphasized the risks associated with informal communications among council members, particularly through emails and text messages.

The council member explained that a "walking quorum" occurs when enough members of the council discuss matters that could lead to a decision, even if those discussions happen outside of a formally noticed meeting. This situation can arise when members respond to group emails or engage in discussions that could influence legislative outcomes. Such actions could expose the city to legal liabilities if they are deemed to violate open meeting laws.

The discussion highlighted the need for caution in communication, especially in the digital age where technology can facilitate unintended interactions. The council member advised against responding to blanket emails and warned that even casual conversations among a small group of council members could lead to perceptions of impropriety if they touch on council business.

This emphasis on transparency and adherence to legal protocols is crucial for maintaining public trust and ensuring that all council decisions are made in an open and accountable manner. The council's commitment to following these guidelines reflects a broader goal of fostering a transparent governance process that prioritizes community engagement and integrity.

As the council moves forward, it will be essential for members to remain vigilant about their communications to uphold the principles of open government and avoid any potential pitfalls that could arise from informal discussions.