[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6263334,"mediaKeyId","3107993-e4a77d3c1bf61a8f490f8971836c7f54","parentId",3107993,"title","Westfield approves signing authority for Waypoint Strategies to start facility condition assessments and 5–10 year capital planning","audioSeconds",244,"startMs",2410000,"endMs",2654000,"viewUrl","/Search/View?dp=1&key=3107993-e4a77d3c1bf61a8f490f8971836c7f54&start=2410&end=2654","thumbnailUrl","https://assets.pipeline.soar.com/3107993-e4a77d3c1bf61a8f490f8971836c7f54/thumbnail_2410000.jpg","articleUrl","/articles/6263334/Westfield/Hamilton-County/Indiana/Westfield-approves-signing-authority-for-Waypoint-Strategies-to-start-facility-condition-assessments-and-510-year-capital-planning","mediaUrl","https://secure.pipeline.soar.com/6263334-eb09db17c03672a3216c9089b50368d6/orig.mp4?Expires=1771136975&Signature=TltFBl41CkuLjNfbFj43GDcuCXJHSaWd-HgC4l2MvQVczANxGciil513l1bwqU7dnRIgY3FOWd-rsqEfq9iohc8sm99LOwXgeCPfxnxAg~MA3cwVMOBm2NaAbv0Tgm8BbCpyOyQbOcbCHZYTShJVs9ToNiJzL9szW3VSt7cMlmB30Xn0nOjBEVH5pKV~YlFuGYeZGyQTC8tVvP6N3eJJEsAt3VzBNOJHPUdbHo4UB4PSRXzA9dEi8LatdPw1NysvOVBmnYARGKg~k4OdJ~~8AU~QCRJByB2nFzQBOpnfJLoGTkAaWZjTRNxKDDgVMJQgQTNLn-klGU4H2j6Xowl1~Q__&Key-Pair-Id=KUT5TJCACFTXG","author","City Council of Westfield IN","date","2025-04-24T08:15:49.903Z","article","The Westfield Board of Public Works and Safety on April 23 approved signing authority for a contract with Waypoint Strategies to begin a multi-phase facilities program that will produce facility condition assessments, a 5–10 year capital investment plan and a later operational strategy to help the city manage its growing building portfolio.

Matthew Duck, director of facilities and events for the City of Westfield, told the board the facilities department is just over a year old and staff had evaluated three potential partners; he recommended Waypoint after interviews and said Waypoint offered a defined roadmap. Audra Blaisdell of Waypoint Strategies described the work as a three-phase program: a facility condition assessment and energy-bill review, a prioritized capital-investment plan, and, in 2026, an operational strategy that can include procurement and implementation of a computerized maintenance management system (CMMS).

Blaisdell summarized the vendor’s approach: “Our main goal is to empower the city of Westfield, to be able to effectively manage its facilities as it grows,” and said the firm would deliver a condition assessment of mechanical systems, building envelope and architectural components, plus a dynamic interface to view assets and costs. Duck told the board the 2025 phases were budgeted within the department’s current fiscal plan and that phase 3 would be considered in the next budget cycle.

Board members asked how the city would measure return on investment and where the work would start. Duck said the initial work would likely begin at City Services and expand outward; he and Blaisdell said energy and operational efficiencies, plus more predictable capital planning, are expected returns though specific dollar savings depend on follow-up projects and implementation choices.

Board members raised a process concern because the agreement arrived late in the meeting packet. The board approved signing authority for the agreement so Waypoint can begin work; members asked staff to provide clearer timelines and to return with any contract details that require fuller board review. The motion carried on a voice vote. The contract sum was discussed during the packet review but not read aloud during the meeting; the transcript did not capture a full contract dollar figure for publication and staff indicated the agreement was finalized late in the week.

Why it matters: Westfield is expanding its municipal facilities portfolio; a structured facilities-assessment program can prioritize capital spending, improve energy efficiency and create a documented asset-management record to inform future budgets and maintenance work.","mediaType","Video","parentTitle","Board of Public Works and Safety Meeting 04/23/2025","oneSentenceSummary","The Westfield Board of Public Works and Safety authorized signing authority on April 23 for Waypoint Strategies to perform facility condition assessments and develop a 5–10 year capital plan, with an operational strategy to follow in 2026.","taxTitle","Westfield, Hamilton County, Indiana","taxId",54406,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6263338,"Westfield board approves $2.09 million BOT agreement to build city fiber ring after public hearing",1720,1174000,2894000,"/Search/View?dp=1&key=3107993-e4a77d3c1bf61a8f490f8971836c7f54&start=1174&end=2894","https://assets.pipeline.soar.com/3107993-e4a77d3c1bf61a8f490f8971836c7f54/thumbnail_1174000.jpg","/articles/6263338/Westfield/Hamilton-County/Indiana/Westfield-board-approves-209-million-BOT-agreement-to-build-city-fiber-ring-after-public-hearing","https://secure.pipeline.soar.com/6263338-cf7baa09c6223dfc74ec445dc0254d80/orig.mp4?Expires=1771136976&Signature=lIjWwbgE6vQP0aPOjxHw-FxwdqWOQYL15Hm1-7zbtVfRKG8jpAQFphrfSbwg50WgSu1QKwPgS3X2WnO2qbAQgx~expyn0IR9L0oVTfw4IzFONHI0v0Ea2EXUbAgRT3BMiR~OPT2FlipNnE~sxQP~AAxlhRFS5FNSg-QjbWcL-5UJxP4lbX2tT9w6UTkH9CYkdTXfOr1-sfYbkFdAkH8eAQzE~kfR8M4h0PVTI2fRbBQsJDcO4NkA3ZUe8z4gFpJtQPa50lRN0GRSh6vXJ8xVGtrMDbRKIlT7~s6kT9i~n3MovvzSw6WOnIOjtD2G6BioXE9oPhFksfAUwDjjzzJ5qQ__&Key-Pair-Id=KUT5TJCACFTXG","The Westfield Board of Public Works and Safety on April 23 approved a three-year, interest-free build-operate-transfer (BOT) agreement to build a city-owned fiber ring to connect municipal buildings and emergency facilities, after a public hearing and extended discussion about price, timeline and procurement.

Christopher Larson, director of informatics for the City of Westfield, told the board the project is “roughly 20 miles of 144 strands of fiber” and described the BOT payment arrangement as “we're in a payment agreement, through this BOT to pay the 2.9, sorry, dollars 2,090,000.00,” covering fiber and specialized switching equipment the city needs to replace aging ring hardware.

The project was presented to the board by Larson and a vendor representative, Corey Chiles of Berrycom. Larson said the fiber ring would connect city buildings, enable shared camera networks, door access, Wi-Fi and higher-capacity services, and give the city flexibility to manage or procure services after the infrastructure is built.

Deputy Mayor Daniel Carey Tolan and board members raised concerns over the single respondent to the city’s BOT request for proposals and whether the city had obtained a competitive price. Tolan summarized local comparisons and said similar nearby projects had seen single respondents because the market is specialized; he noted a Newton County project that used a similar mechanism. Larson and vendor representatives said equipment lead times and the need to keep construction on schedule for new fire stations weighed against prolonged delays.

Rob Gaylor of the Westfield Fire Department offered public comment during the hearing, saying the proposal “makes financial sense in my head” but also warned that delaying approval “puts, Station 4 and Station 5 at risk for opening.”

Board members discussed options including tabling the item for further review, reissuing an RFP, or holding a special meeting to answer outstanding procurement and budget questions. Larson said the city has $500,000 budgeted in the informatics line item for 2025 and would include further payments in the general fund budget over the next two years; he described the payment schedule as $500,000 in 2025, $1,000,000 in 2026 and the remaining balance in 2027. He also warned that equipment lead times (he and the vendor cited multi-month delays for specialized switches) and permitting schedules mean delaying approval could affect station activation timelines.

After discussion, a motion to approve the BOT agreement carried on a voice vote. The board did not record an itemized roll-call tally in the meeting minutes; the motion passed by voice vote with no recorded nays or abstentions.

The board’s action completes a final step the presenters said follows earlier City Council budget approval for the project; Larson said the council already included the project in the city budget. The vendor will proceed with engineering and permitting; the presenters said they planned staged work to prioritize connectivity to the most critical sites first, with a target to complete the overall build by October–November if schedules hold.

Why it matters: City-owned fiber can reduce recurring vendor dependency, support public-safety systems (cameras, door access and station connectivity) and provide capacity for future smart-city applications. Board members asked the administration to document competitive-solicitation history and provide follow-up on procurement comparisons and schedule risks.","The Westfield Board of Public Works and Safety approved a $2.09 million build-operate-transfer (BOT) agreement on April 23 to construct a roughly 20-mile, city-owned fiber ring to link municipal buildings and emergency facilities after a public hearing and debate over procurement, schedule and financing.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6263328,"Votes at a glance: Westfield Board of Public Works and Safety, April 23, 2025",2406,384000,2790000,"/Search/View?dp=1&key=3107993-e4a77d3c1bf61a8f490f8971836c7f54&start=384&end=2790","https://assets.pipeline.soar.com/3107993-e4a77d3c1bf61a8f490f8971836c7f54/thumbnail_384000.jpg","/articles/6263328/Westfield/Hamilton-County/Indiana/Votes-at-a-glance-Westfield-Board-of-Public-Works-and-Safety-April-23-2025","https://secure.pipeline.soar.com/6263328-85b6e0f7f87d7365721dac4ef8a168af/orig.mp4?Expires=1771136976&Signature=fd6Xf07KK1l9AM~LW6CcpmqNWk6j05DyCMSa71mRkjyRu4fwcAwaJQCPrAkTeQ1lyZG1jlUAw-GsKYwzSDs5yemAjv7qRJTFhKWK7NfOWsUQLRuQA4USi90GI8iRlBzh8XrKipZLZI8EmQFjZOkC4QOHk6-THYGRU6~UAq1l3n~7l0IxHKKIKKEd4a9Lb6CSAuDwjJJy05YHkcdTheSllR920KfmV9Bzg2-veu~lnIdStv4uRrm0Tf4wlTmWPLMjvLqGcf00Wj7l4pRD9wl6DykDgtAssUCtxyQZCTGNgkshL1BmPBqRbfhMU0jCeq9JGlvEi~rhucosJppfKjZF4Q__&Key-Pair-Id=KUT5TJCACFTXG","The Westfield Board of Public Works and Safety held a lengthy meeting on April 23 and approved a range of items by voice vote. Below are the action items the board voted on and short details captured in the meeting record. Where the transcript did not provide full numeric details, an item is marked “not specified.”

Votes at a glance (selected items from the agenda):

- Resolution 25-121 — Lease with Pattern Inc.: Approved. The city will enter a one-year lease with Pattern Inc., a nonprofit, to use a donated Indigo bus as a public-art-wrapped pop-up retail space on Jersey Street near the farmers market. Staff said monthly rent was set to make short-term retail testing affordable (rent referenced as $350/month in discussion). Pattern may sublease to vendors; city economic development staff will approve uses. (Agenda item 3; motion carried by voice vote.)

- Resolution 205-125 — Declare personal property surplus and transfer duty weapon to retiring Assistant Chief Scott Jordan: Approved. Westfield Police Department requested the routine approval to allow decades-of-service retiree Assistant Chief Scott Jordan to receive his duty weapon as part of retirement process. (Agenda item 4; motion carried by voice vote.)

- Action item 5 — Final RFP for residential solid waste, yard waste, recycling and disposal: Approved. Staff said the final RFP made only minor edits and proposals are due June 2; scoring and selection to follow. Board asked staff to report how resident performance complaints are logged and tracked. (Agenda item 5; motion carried by voice vote.)

- Action items 6 & 7 — Signing authority for utility easement agreements (Citizens Water and Westfield Washington Schools): Approved. Staff described a donated easement across city-owned greenway property to provide water service to a new school/transportation center; the easement is a donation at no cost to the school/utility. (Agenda items 6–7; motion carried by voice vote.)

- Action item 8 — Build-Operate-Transfer agreement for city fiber ring: Approved. See separate article for full discussion, public hearing and board action. (Agenda item 8.)

- Action items 9–26 — Eighteen neighborhood vibrancy grant agreements: Approved. Parks staff said 29 HOAs applied, 11 applications were deficient and 18 scored applicants will receive awards in this round. Staff said $250,000 was budgeted, approximately $166,000 will be awarded in round one, leaving roughly $90,000 for a fall round. (Agenda items 9–26; motion carried by voice vote.)

- Action item 27 — Contract with HWC Land Resources for post-construction BMP maintenance: Approved. Staff said the contract rate increased 3% from the prior year and the department budgeted for the change. (Agenda item 27; motion carried by voice vote.)

- Action item 28 — Resolution Group contract to inventory privately owned BMPs: Approved. Staff described a pilot to begin mapping and identifying privately owned best-management practices required by state guidance; work is budgeted for this year. (Agenda item 28; motion carried by voice vote.)

- Action item 29 — LPA contract with Aegis BLN for Towne Road extension (160 Sixth St. to SR 32): Approved. Board approved consultant contract for design work; staff said the project includes a bridge over Little Eagle Creek and will be designed to allow future widening. (Agenda item 29; motion carried by voice vote.)

- Action item 30 — A&F Engineering contract for construction inspection (160 First and Spring Mill roundabout): Approved. Contract amount cited in packet: $417,240. (Agenda item 30; motion carried by voice vote.)

- Action item 31 — A&F Engineering contract for Graham Park to Spring Mill design services (phase 2 of 190 First/Streets work): Approved. Contract amount cited in packet: $1,177,130. (Agenda item 31; motion carried by voice vote.)

- Action item 32 — Public right-of-way dedication from Westfield Collective (formerly iBeach): Approved. The developer dedicated a corner cut of right-of-way needed for an upcoming roundabout; board accepted the dedication. (Agenda item 32; motion carried by voice vote.)

- Action item 33 — Quitclaim deed acceptance for Austrian Pine greenway trail corridor (Westfield Properties): Approved. Staff to accept conveyance of trail-adjacent parcels to city. (Agenda item 33; motion carried by voice vote.)

- Action item 34 — Long R. Homes developer agreement (Osborne Trail section 15 perimeter trail): Approved. Developer will pay $77,000 (per the agreement discussed in the packet) to allow the city to build a perimeter trail later when the city constructs the roundabout and associated path. (Agenda item 34; motion carried by voice vote.)

- Action item 35 — Lochmiller Group master agreement (on-call inspection and design services): Approved. Contract added to allow task orders for inspection/design work; packet cited $293,000 for the master services agreement. (Agenda item 35; motion carried by voice vote.)

- Action item 36 — Waypoint Strategies signing authority for facilities program: Approved. Board granted signing authority for the contract; staff acknowledged the agreement arrived late in the packet and will provide follow-up timeline and contract-dollar details. (Agenda item 36; motion carried by voice vote.)

- Action item 37 — Recommendation of per diem for Westfield Fire Department and Westfield Police Department Merit Commissions: Approved. The board recommended that merit boards receive a per diem and noted the city council must set the rate. (Agenda item 37; motion carried by voice vote.)

Consent and departmental reports: The board approved the consent agenda and received March reports from Westfield Fire and Police departments (run volumes, retirements and staffing updates). The board also approved several engineering and inspection contracts and accepted multiple right-of-way and trail conveyances as listed above.

Notes on votes and missing details

- Many approvals were recorded as voice votes with “Aye” and “Motion carries”; the meeting transcript did not include roll-call tallies with individual yes/no positions for each item. Where contract dollar amounts or other numeric details were not read into the record, this summary lists those items as “not specified” or uses the packet figures cited in discussion. For items requiring additional detail (procurement comparisons, timelines, start dates), board members requested follow-up from staff.

If you need a separate file with the full agenda-item list, packet references and the meeting transcript timecodes for each item, staff can provide that on request.","The Westfield Board of Public Works and Safety voted on a slate of contracts, grants and resolutions on April 23, approving a city fiber BOT agreement, neighborhood grants, several engineering contracts, right-of-way dedications and other routine actions.","actionData","errors"]

Article not found

Westfield approves signing authority for Waypoint Strategies to start facility condition assessments and 5–10 year capital planning

Westfield board approves $2.09 million BOT agreement to build city fiber ring after public hearing

Votes at a glance: Westfield Board of Public Works and Safety, April 23, 2025