Hoffman Estates approves multiple infrastructure improvement projects including water main and boiler replacements

The Village Board of Hoffman Estates convened on April 28, 2025, to address several key agenda items focused on infrastructure improvements and intergovernmental agreements. The meeting commenced with the approval of an ordinance permitting village work on State of Illinois rights of way, a routine measure necessary for maintaining local utilities. The motion passed unanimously.

Next, the board approved an ordinance authorizing continued participation in the Illinois Public Works Mutual Aid Network (IPWMAN). This agreement, which the village has been part of for over 15 years, allows for mutual assistance during emergencies, such as tornado cleanup. The board discussed the dispatch process for requesting aid, confirming that a centralized system is in place to coordinate responses among member municipalities.

The third item on the agenda involved a design engineering agreement with Baxter and Woodman Incorporated for the replacement of approximately 2,000 feet of water main along the Canadian National Tracks. This project, identified as a high priority due to leaks and accessibility issues, is set for design work in 2025, with construction anticipated in 2026.

The board then addressed a change order for construction services related to improvements at the Pfizer lift station, necessitated by an error from Commonwealth Edison. This standalone change order, aimed at facilitating reimbursement from ComEd, was also approved.

Subsequently, the board authorized a change order for upfitting vehicles, reflecting increased costs due to supply chain delays from the COVID-19 pandemic. The authorization included a provision for the village manager to approve additional change orders if necessary.

The meeting continued with the approval of a contract for window replacements and caulking at Village Hall, addressing issues with fogged windows and leaks. The contract was awarded to Fox Valley Glass Incorporated, the lowest qualified bidder.

The board also approved a contract for replacing boilers at the Police Department, which are nearing the end of their lifespan. This upgrade is crucial for maintaining heating and snow melt systems at the facility.

Lastly, the board awarded a contract for improvements to the Village Hall parking lot to ALAMPP Concrete Contractors Incorporated. The project is expected to commence in May and be completed by early November, with funding support from the Metropolitan Water Reclamation District.

Overall, the meeting highlighted the village's commitment to maintaining and improving essential infrastructure while ensuring preparedness for emergencies. All motions presented during the meeting passed without opposition, reflecting a collaborative approach among board members.