[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},"mediaId",6578536,"mediaKeyId","3164180-c2e7b389483e880ff8764a1a3fab4a87","parentId",3164180,"title","State education staff to collect LEA system costs under HB 508; first report due Sept. 15, 2025","audioSeconds",585,"startMs",581000,"endMs",1166000,"viewUrl","/Search/View?dp=1&key=3164180-c2e7b389483e880ff8764a1a3fab4a87&start=581&end=1166","thumbnailUrl","https://assets.pipeline.soar.com/3164180-c2e7b389483e880ff8764a1a3fab4a87/thumbnail_581000.jpg","articleUrl","/articles/6578536/Utah/State-education-staff-to-collect-LEA-system-costs-under-HB-508-first-report-due-Sept-15-2025","mediaUrl","https://secure.pipeline.soar.com/6578536-c999b057efff20ed6fa0b63e17829564/orig.mp4?Expires=1774907214&Signature=KoWFl~A5OK-Rk-n~Q5oJbRAqlHtLRW1a1MpVB7ojhOe2V2J6HnqF5plY6X~GdRuf-FGyuD-scu~G4UKL5Li63c6VlEgy5wqAIozmeKGYwV-Z5buFxYcsxtlu8V7YNcMqwv~h-fUf9gd~zo5RUt9A~MeiZnsE~5rS0J-uY1tZHMgmHaNRTwnLQtim0Hi0RtjrvPwnpMs7SQ11QaRcW71OBd6hVF9j7KxTgU3KnxNc3eGpJ8GEIYd7Iak403P76pcstXI9Dd3BgGxOdvMN8kupybm48u3lEepRkc2bFTPA90ggLe8nNI3NGJ7Ggq4bKyi0o2B3CGaWJKY8T1dB~1R9CA__&Key-Pair-Id=KUT5TJCACFTXG","author","","date","2025-05-01T05:41:16.92Z","article","The Utah State Board of Education staff told local education agency (LEA) representatives that House Bill 508 requires a comprehensive, two-year study of LEA data practices, systems and reporting and that LEAs will be asked to supply cost and usage information for the study. The first statutorily required report is due Sept. 15, 2025; a second report is scheduled for 2026.

Why it matters: The legislature directed the state board to gather information to understand costs, capabilities and potential changes (including discussion of a single statewide student information system). The responses could inform recommendations for statutory or rule changes, implementation timelines and possible funding requests.

Board staff said they will distribute an initial Qualtrics survey to LEAs in late May or June asking for average annual costs (not one-time setup fees) related to their student information systems and related data systems. The survey will ask LEAs to estimate annual expenditures such as licensing, hosting, technical support, staff training and custom programming. Staff emphasized round 1 will focus mostly on SIS-related costs; other systems will be considered in round 2.

Staff also said the state board must form an advisory committee to review the study. Committee membership will include representatives from urban and rural school districts, charter schools, the State Board and the Utah State Board of Education staff (department staff). Staff indicated the committee could also include business administrators, superintendents and parent representatives but that final membership will be determined once the board meets to form the group.

What LEAs should prepare: The survey will ask for an average annual cost for systems (not startup only). LEAs should consider direct vendor charges, hosting and licensing fees, hardware costs, staff time assigned to maintaining and extracting data, and the cost of custom work. Staff recommended LEAs estimate staff hours spent on SIS tasks and include employees who work primarily in the SIS for a year. Hardware costs for SIS were identified as included; classroom-gradebook entry by teachers was discussed as likely not part of the main SIS-cost calculation but may be considered in clarifications.

Timing and help: Staff said they intend to send the survey before the end of the school year and that LEAs wanting to preview the survey should contact Nicole Clark to volunteer to review the draft. Staff said they will also notify superintendents, data directors and the VAs (data contacts) so the survey reaches the relevant local staff.

Next steps: The state board will form the review committee and continue refining the survey to avoid overly broad or vague questions. Staff warned that the exercise will take time and staff capacity and encouraged LEAs to begin gathering cost estimates and staff-time calculations so they can respond by the deadlines.","mediaType","Video","parentTitle","Spring 2025 Data Conference Session 2","oneSentenceSummary","The Utah State Board of Education staff told local education agency (LEA) representatives that House Bill 508 requires a comprehensive, two-year study of LEA data practices, systems and reporting and that LEAs will be asked to supply cost and usage information for the study.","taxTitle","Utah State Board of Education, Utah Government Divisions, Utah Legislative Branch, Utah","taxId",7925,"location","Utah","headline","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},6578529,"USBE offers data-literacy training to LEA staff; presenters stress limits of simple charts and cautions about causal claims",3471,3741000,7212000,"/Search/View?dp=1&key=3164180-c2e7b389483e880ff8764a1a3fab4a87&start=3741&end=7212","https://assets.pipeline.soar.com/3164180-c2e7b389483e880ff8764a1a3fab4a87/thumbnail_3741000.jpg","/articles/6578529/Utah/USBE-offers-data-literacy-training-to-LEA-staff-presenters-stress-limits-of-simple-charts-and-cautions-about-causal-claims","https://secure.pipeline.soar.com/6578529-27003b66a168f8249f14e9d316cb5586/orig.mp4?Expires=1774907214&Signature=TMghVvwDtNby5-2CwXJJI58JmDrMiIRSfxcppgvGQAxBFOwpW4oHb9lbEbAf9Db6UWKInwg2QZYB5QuZRD1eI9r2YUZ-6cnbqcmO-UJk9iXveAvjiXRNqiVe7JJLl9-peRjx5aDYffizh4Y9GNJZCGjXYoB~BdSH6beznRKxex-S9LGZOk9NIFLRxnKMhIECrOBLXBQTHoDeXS0ngB76ad038n0VO~tlrGqgMCS5sA8IvY7gcXXVUbJ5kkBKN-Tp4wt2boMagEpv6gJXXzJ~Qt3ACkaCoifIgqE114wkj9rykkheFbUQGE4cZYM21ISdgENBn2Px76WeOEksXYh1kQ__&Key-Pair-Id=KUT5TJCACFTXG","Utah State Board of Education staff delivered a data literacy module aimed at LEA staff that defined data literacy and walked attendees through practical guidance for interpreting and communicating educational data.

Why it matters: LEA staff regularly use state data and reports to make program and operational decisions. The training emphasized how to avoid common interpretation errors that can lead to misleading conclusions or poor decisions.

Key takeaways:
- Data literacy definition and competencies: presenters defined data literacy as the ability to accurately understand, communicate and use data for decisions and highlighted competencies such as analysis, visualization and ethical data use.
- Limitations of education data: speakers noted that data often do not capture the full reality (for example, inconsistent absence definitions across schools or inconsistent course naming), and that vendor or reporting changes over time affect comparability.
- Descriptive vs. inferential statistics: presenters recommended starting with descriptive statistics, then using inferential methods carefully and with proper assumptions if trying to draw broader conclusions or predictions.
- Causation vs. correlation: presenters used a classroom example where a tutoring program’s group averaged higher test scores, but stressed that the difference alone does not prove the program caused the gain without further design or analysis. They advised avoiding emotional or generalized language and urged including caveats about other possible factors.
- Chart best practices: presenters explained common visual mistakes such as truncated y-axes and missing axis labels that exaggerate differences and recommended always labeling axes and starting bars at zero unless intentionally and transparently using a different scale.

Materials and follow-up: Presenters said training materials are available for LEAs to adapt and use locally and invited attendees to contact datastatshelp@schoolsutah.gov for the slide deck and follow-up questions. The team also asked LEAs to attend the May 22 year-end training for additional instruction.","Utah State Board of Education presenters ran a session on data literacy for LEA staff, covering definitions, key competencies, limitations of education data, the difference between descriptive and inferential statistics and an example showing how chart design and causal language can mislead.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},6578532,"USBE staff walk LEAs through UTREx/\"data gateway\" validations, finalization windows and archival reports",220,2730000,2950000,"/Search/View?dp=1&key=3164180-c2e7b389483e880ff8764a1a3fab4a87&start=2730&end=2950","https://assets.pipeline.soar.com/3164180-c2e7b389483e880ff8764a1a3fab4a87/thumbnail_2730000.jpg","/articles/6578532/Utah/USBE-staff-walk-LEAs-through-UTRExdata-gateway-validations-finalization-windows-and-archival-reports","https://secure.pipeline.soar.com/6578532-6f71bf4de41542f3ce39a4d9b5adf071/orig.mp4?Expires=1774907214&Signature=nHyhMwo9qSVseC2SJo1Epehl7h3sP6SeH~XRcQCj9rj6fKgqwzQPGxzQTmoCqghhAXAbGLNhjkC25-3A3QX6I4Da4I0V6K7r7XHVdJ5JFMFu-8oyiIIgszE~HJgueapNX~Xfu9375T1JjPihCpg67ksb4no~VdbgjAxGWagl5HuLx3IJ2ljTL3l2gn4akLTXhDWj9XScHyjPe8KHsfP9YSG7zJOVrVsHNOjCTWS3di4dEUkpqQjMUauYDA7snykuVbbU3txrVNTFZQhCS1LsB4qkF14~Dvp1kgAWKHL02b5Que9Q26rdub4TicrnzXwSd3T-uCH271aDg2xd8nYjMA__&Key-Pair-Id=KUT5TJCACFTXG","Utah State Board of Education data staff gave a technical walkthrough of the data gateway and UTREx (Utah eTranscript and Record Exchange) tools, demonstrating how LEAs can download the examined data file, interpret validation reports and avoid common finalization errors that could block student records from state databases.

Why it matters: UTREx validation results and finalization status are the basis for many state reports and funding-related counts. Errors that appear as warnings during the reporting cycle can become fatal and block records after transfer unless fixed before finalization windows close.

Main points from the training:
- How to access and use the ‘‘examine data file’’ on the UTREx overview screen to check which records passed level 1 validations and which records contain fatal errors.
- Level 1 validations are checks within an LEA’s submission and will block records if fatal; level 2 validations are checks against other systems or external APIs (for example, SSID matches, address validations against UGRC) and can block records later in the processing pipeline even when the examine file shows level 1 passes.
- Interpretation guidance: the examine file includes an \"is_valid\" column where 1 indicates passing level 1 checks; a 0 indicates a level 1 fatal; a 2 indicates a fatal error on a higher-level record that blocks dependent records.
- Processing hierarchy: fatal errors on high-level records (district or school) will block many downstream records; some record types do not block others (S2–S5 examples were discussed).
- Finalization windows and deadlines: October 5 (changed from Oct. 7 in prior years) by 5 p.m. is the October finalization deadline; staff said there are no extensions for the October window. December and year-end windows exist; staff urged LEAs to finalize early where possible and to be available after finalization in case re-openings are needed.
- Historical updates: staff asked that requests for archived/historical updates be submitted at least two weeks before a finalization deadline for guaranteed completion; S1X historical record updates can be submitted up to the moment of finalization.
- Archive reports and receipts: staff recommended downloading PDF copies of finalized reports immediately after finalization for auditing; archived reports created later sometimes show small discrepancies, so an immediate download serves as an auditable receipt.
- Courtesy data reviews: the data team will offer courtesy data review letters and LEA-specific summary reports around the end of the school year. The next LEA data meeting and an expanded year-end training were announced for May 22; staff plan to begin reviews shortly thereafter.

Contacts and resources: Staff named Melissa Preziosi as the contact for questions about UTREx specifications and noted that the UTREx specifications are updated roughly twice a year; David Nackey and the data team were listed as points of contact for the data gateway and report issues. The data-help mailbox is datastatshelp@schoolsutah.gov.

Bottom line: LEAs should ensure daily submissions to UTREx where possible, monitor validation reports (both level 1 and level 2), download and archive finalized reports immediately, and budget time to clear fatal errors before finalization windows to avoid blocked records.","State education data staff ran a technical training on the data gateway and UTREx validation rules, how to download the examined data file, the meaning of level 1 and level 2 validations, and finalization deadlines (October 5, December and year-end). They warned LEAs to confirm submissions processed in UTREx before pressing the finalize button.","actionData","errors"]

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State education staff to collect LEA system costs under HB 508; first report due Sept. 15, 2025

USBE offers data-literacy training to LEA staff; presenters stress limits of simple charts and cautions about causal claims

USBE staff walk LEAs through UTREx/"data gateway" validations, finalization windows and archival reports