Vanderbilt University Medical Center shifts helicopter operations to in-house management model

The Health and Educational Facilities Board of Nashville convened on May 7, 2025, to discuss significant operational changes regarding the city's helicopter services. The meeting focused on the restructuring of helicopter operations, including insurance, maintenance, and billing processes.

The first topic addressed was the financial management of the helicopter services. Board members inquired about the insurance coverage for the helicopters. It was confirmed that insurance costs would be managed through operating cash. Similarly, maintenance expenses would also be covered by operating cash, ensuring that both essential services are financially supported.

A key point of discussion was the new operational structure involving a contracted company. The board clarified that the new arrangement would involve a fixed payment model. This model includes a base fee for the contracted company, which will own the pilots and manage the flying operations. Variable costs will arise based on the number of hours the pilots are in service.

The board emphasized that while the ownership of the helicopters would shift to the contracted company, the medical team aboard the helicopters would remain employees of the city. This continuity aims to maintain the quality of medical services provided during flights.

Another significant change discussed was the billing process. Currently, Air Methods handles billing and collections for helicopter services. However, under the new structure, Vanderbilt University Medical Center will take over these responsibilities, streamlining the billing process for users of the helicopter services.

In conclusion, the meeting outlined a comprehensive plan for restructuring helicopter operations in Nashville, focusing on financial management, operational efficiency, and improved service delivery. The board will continue to monitor these changes to ensure a smooth transition and effective service for the community.