[{"_1":2,"_87":-5,"_88":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6559261,"mediaKeyId","3210778-d46bec2c66b7fc41af4399da89cb3f74","parentId",3210778,"title","Committee approves multiple Watershed and contract agenda items; parking restriction ordinance sent forward","audioSeconds",302,"startMs",3687020,"endMs",3989050,"viewUrl","/Search/View?dp=1&key=3210778-d46bec2c66b7fc41af4399da89cb3f74&start=3687&end=3989","thumbnailUrl","https://assets.pipeline.soar.com/3210778-d46bec2c66b7fc41af4399da89cb3f74/thumbnail_3687020.jpg","articleUrl","/articles/6559261/DeKalb-County/Georgia/Committee-approves-multiple-Watershed-and-contract-agenda-items-parking-restriction-ordinance-sent-forward","mediaUrl","https://secure.pipeline.soar.com/6559261-37e503a2c880527388ce69bc07086b9b/orig.mp4?Expires=1775203983&Signature=TJ9w82If45SGKo9vZgyn~1Hps3QvvLg7LbaLkQTwAOxxAKrXqAyITYGzoAlVTELH7paUG0vUZvateVdw53irsub56gwXyzSCjJPPRufq2LMraor-Iyx6PEqSVP~Q43RPRbgaraIXE7sS5pMfuTFNNWqwYcb7utEXPeUZR88b2lXBP4i8JQChhnGpgNtxq0YUPYdizI7caGjgI2KDgVn-TrooE-Y5i4sWYYqUv2XxN2bXd39JdaJhJV7NBCBctCzvVlRQ55cRMsQsWZ~zbhj8FsQ34u8U~dYUzohwPZChiCrIn7GaeWb40Y2fnMkIZU5QYR--6hdSTPGgFNN-~r9hlQ__&Key-Pair-Id=KUT5TJCACFTXG","author","DeKalb County","date","2025-05-06T00:00:00Z","article","The DeKalb County Public Works and Infrastructure Committee approved several contract awards, extensions and a local parking‑restriction ordinance during the meeting.

Minutes: The committee approved the minutes for the April 15 Public Works and Infrastructure Committee meeting (agenda item 2025-0598).

Contracts and change orders: The committee approved an invitation‑to‑bid award for red‑dyed diesel fuel (item 2025-0260) to Petroleum Traders Corporation for use by the Department of Watershed Management in an amount not to exceed $480,000 for a three‑year multi‑year contract. The committee approved change order number 1 to contract 1284275 (item 2025-0355) for sanitary sewer easement clearing, increasing the term and funds through Dec. 31, 2026, awarded to Total Outdoor LLC in an amount not to exceed $2,000,000. The committee approved change order number 1 to contract 1294325 (item 2025-0356), a term‑extension only for ozone generation support at Scott Candler Water Treatment Plant, awarded to Tech Telkine Research and Development LLC through Dec. 31, 2026. The committee approved change order number 1 to contract 1284293 (item 2025-0354) for quarterly bar screen and annual return line cleaning at Snap Finger Creek Wastewater Treatment Plant, awarding a term extension through Dec. 31, 2026, to MM and E Metal Materials Engineering, LLC.

Developer agreement: The committee approved an agreement for construction and financing of sewer upgrades with Aderna LLC (item 2025-0493), noting a developer contribution of $256,500 toward sewer upgrades for a proposed 50‑unit housing project at 3563 Bishop Drive in Tucker.

Ordinance: The committee approved item 2025-0554 to amend the county code to restrict parking on the odd‑numbered side of Circlewood Road from 7 a.m. to 3 p.m. on school days, a petition supported by 81.25% of property owners fronting the restricted area; the ordinance will move forward per committee action.

Referral to audit: Item 2025-0387 (a higher‑value item noted by staff at $5,385,000) was referred to audit for review.

Votes and procedure: Most votes were voice votes with aye recorded; the transcript did not record individual roll‑call tallies. Motions were made and seconded from the floor and approved. Where commissioners asked questions about prior vendors or contract history, staff responded that some services had been outsourced (for example, clearing of easements) and noted gaps in staffing that had increased reliance on contractors.

Ending: Committee members agreed to forward several matters for further review by the relevant committees and audit as noted; staff were asked to provide additional background on development cost‑sharing and to coordinate with council and school staff where ordinances affect school‑area parking.","mediaType","Video","parentTitle","DeKalb County - Public Works & Infrastructure PWI Mtg 5 6 25 - May 06, 2025","oneSentenceSummary","The Public Works and Infrastructure Committee approved a series of contract awards and change orders for Watershed Management and other county projects, and approved forwarding a parking‑restriction ordinance to the code; several items were referred to audit or recommended for further committee follow-up.","taxTitle","DeKalb County, Georgia","taxId",3571,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6559266,"DeKalb County procurement staff outline process, timelines and steps to reduce subjectivity",1351,37760,1389410,"/Search/View?dp=1&key=3210778-d46bec2c66b7fc41af4399da89cb3f74&start=37&end=1389","https://assets.pipeline.soar.com/3210778-d46bec2c66b7fc41af4399da89cb3f74/thumbnail_37760.jpg","/articles/6559266/DeKalb-County/Georgia/DeKalb-County-procurement-staff-outline-process-timelines-and-steps-to-reduce-subjectivity","https://secure.pipeline.soar.com/6559266-a7fe9650c8513a49cb7505659b35f7af/orig.mp4?Expires=1775203983&Signature=Ineow3jdbdO5WGp~Axi3wA78uetlGIf~qi~u1IKsD38vNTwAKo1wDD6aBY26Y7qI-RZL1cKaslqHDAe4hbeoXsOHId3Ci9szILAZneM4yzJhOtBfTl9NpzG4mUFFC9QPP8NUhla7DXIYx2KdyvWCxhsnEH-zv-Hc~q1gitrxr23wBT51ctefDlcw1In6cHwjFvCfOzvxQ2ZT6si9kpu7SeMhoVb9-kfeQnkR4dKdYb208L6i6ADBnktURNEyev0R4HqG0n6ZP-3b2e~-Ktm1MHOW6XwMjMeK5TLHfzu0Cfg4KbW2FCsPSQT0SCdY4iNKZJXj9-KuqrhyBXX3yh8P1g__&Key-Pair-Id=KUT5TJCACFTXG","Commissioner Robert Patrick, chair of the Public Works and Infrastructure Committee, opened a discussion on the county’s procurement process and invited Attorney Butler of Purchasing and Contracting to present an overview.

Attorney Butler said the department supports more than 40 user departments and described a centralized, collaborative process that staff view as aligned with federal, state and local rules. \"We have been averaging about 120 to 150 days,\" Attorney Butler said of the typical procurement timeline, \"and that's assuming nothing goes wrong and we don't have a lot of questions and there are no issues.\" She said the timeline varies with complexity and that Purchasing and Contracting is benchmarking to identify efficiencies.

The presentation described seven commonly used procurement methods (sole source, emergencies, request for proposals, request for qualifications, requests for quotes, invitations to bid and others), seven stages of work from needs assessment through contract management, and a dedicated local small business enterprise (LSBE) team to support ordinance compliance. Crystal Creekmore was named as the procurement manager assigned to the commissioners' procurement team.

Butler outlined a seven-step flow: planning, procurement request development (via the Procurement Request Submittal Solution, PRSS), advertisement, opening/closing, evaluation, award and contract management. She said the evaluation phase can include performance and financial reviews, reference checks and, for watershed consent-decree work, a further multi‑stakeholder review that began after issues surfaced in 2021.

Several commissioners asked for clarifications. Commissioner Terry said he was concerned that many findings from prior audits remained unaddressed. \"There is no protest provision,\" Terry said, referring to what he described as a gap in the county's current policy that he said forces a vendor to sue if they want to challenge an award. He cited a 2018 Office of Internal Auditor report and a longstanding question about whether DeKalb County can adopt a purchasing ordinance without a change to the county's organizational act. County counsel confirmed that legal questions about the organizational act have complicated efforts to change buying authority.

Butler said Purchasing and Contracting is moving toward more objective scoring, including developing scoring matrices and standard templates, and that an e-procurement system began phased implementation on Feb. 24, 2025. She said the e-procurement system should reduce manual document preparation and streamline template use and automations.

The presentation also clarified common misconceptions: Purchasing and Contracting does not pay vendors (Accounts Payable does); Purchasing and Contracting does not single-handedly select vendors (the governing authority or board makes award decisions); and purchasing staff do not typically write scopes of work for user departments but will assist in scope development.

Commissioners asked about frequent change orders and vendor performance. Butler said change orders are requested by user departments and reviewed collaboratively; there is no fixed numeric cutoff for allowed modifications, and each request is considered on its facts. She said the county is trying to reduce repeat change orders by better scoping solicitations and by maintaining contracts where practical (for example through treatment after clearing rights-of-way).

Attorney Butler and Purchasing and Contracting staff acknowledged they are using prior audit material and are in regular contact with the Office of Internal Audit to implement improvements. Commissioners encouraged continuing the work through the Finance, Audit and Budget (FAB) Committee and requested follow-up on outstanding audit recommendations and on the status of the organizational-act question.

Ending: Committee members thanked staff for the overview, and Commissioners Terry and others indicated they will pursue follow-up through FAB and direct communications with Purchasing and Contracting.","Purchasing and Contracting staff presented an overview of DeKalb County’s procurement process, citing a typical solicitation timeline of about 120–150 days, ongoing work to reduce subjectivity in evaluations, implementation of an e-procurement system and remaining gaps from prior audits cited by commissioners.","actionData","errors"]

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Committee approves multiple Watershed and contract agenda items; parking restriction ordinance sent forward

DeKalb County procurement staff outline process, timelines and steps to reduce subjectivity