[{"_1":2,"_111":-5,"_112":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6249102,"mediaKeyId","3207844-90778ef46697c5928d8a3f045bffcce2","parentId",3207844,"title","Finance division housing large contingencies; ERP and jail‑management systems remain multi‑year investments","audioSeconds",833,"startMs",7331000,"endMs",8164000,"viewUrl","/Search/View?dp=1&key=3207844-90778ef46697c5928d8a3f045bffcce2&start=7331&end=8164","thumbnailUrl","https://assets.pipeline.soar.com/3207844-90778ef46697c5928d8a3f045bffcce2/thumbnail_7331000.jpg","articleUrl","/articles/6249102/Santa-Fe-County/New-Mexico/Finance-division-housing-large-contingencies-ERP-and-jailmanagement-systems-remain-multiyear-investments","mediaUrl","https://secure.pipeline.soar.com/6249102-297ca0e49b9d0e5c808fca2e57cce8ad/orig.mp4?Expires=1771125969&Signature=Sv7-V3EiAMoY76rCOqB4PMpqtju3UeId0iCu8SlAllptyI-dzk~WjDfREwejqIesB1HDxShR7RTkIAgyQIGRUVOURSY8uMptKdP15zMgcuI90CoO5N~AfhfR81WKdzs~GZEDGsThmoLCLenHi5~AmlkcprgoKJyFv-Nhirrdj3aCkg308Ey8AVdcYULMxoL0NWPIDYUPzCARyksKu9Xt7JP9o~PfQ6WgxHl1EOLrU7BLXoLJQyo0AikvNZrGhEqWp~rOhqmPREhWb90xTkBBYwhvhUmfvy8gmfKkZ3MRjSDLirYHoQvDBJZS3t~wM7y4SU~N4drM7rXm~BY-lH~pQQ__&Key-Pair-Id=KUT5TJCACFTXG","author","Santa Fe County, NM","date","2025-05-07T11:20:54Z","article","The Santa Fe County finance division budget presented for FY26 includes large contingency amounts and the remaining implementation funding for the county’s enterprise resource planning (ERP) and jail‑management systems.

Manager Schaefer and Finance Director Herrera said the contingency amounts are intentionally concentrated in the finance division because the county initially budgets cross‑county contingencies and then moves resources to departments as needed. Schaefer told commissioners the contingency and reserve buckets are a deliberate first‑line defense against downside revenue risk.

Why this matters: The presentation showed a high dollar figure in the finance division’s operating budget primarily because the division temporarily houses contingency funds and large, multi‑year project costs. Commissioner Green asked for clearer separation so year‑to‑year comparisons would be apples‑to‑apples; staff said some classification issues arose when migrating historical data into the ClearGov software and they will separate reserves from operating finance lines in follow‑up materials.

ERP and jail‑management implementation: Schaefer said the budget includes the second portion of estimated implementation costs for the ERP and jail‑management systems; Deputy County Manager Elias Bernardino said an executive steering committee meets every three weeks and includes IT, finance, HR, assessor and treasurer representatives to oversee the cross‑departmental project.

Debt and future choices: Schaefer reminded the board two 1997 revenue bonds for correctional facilities mature in 2027, representing approximately $2.2 million in annual debt service; he said county leadership is analyzing whether to rebond for renovation of detention facilities or to reallocate those future general fund resources when debt maturing frees up capacity.

Ending: Staff agreed to provide clearer fund accounting breakdowns, separate reserve buckets from the finance operating view, and to provide multi‑year schedules showing project implementation costs and any ongoing subscription fees.","mediaType","Video","parentTitle","5/6/2025 Board of County Commissioners Special Meeting - FY2026 Budget Study Session","oneSentenceSummary","Commissioners were shown a finance division budget that includes large contingency buckets and the ERP and jail‑management system implementation; staff said classification artifacts in reporting software partly explain the appearance of an outsized finance budget.","taxTitle","Santa Fe County, New Mexico","taxId",2698,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6249107,"County attorney seeks records clerk and enterprise records system after rising public‑records requests",739,8700000,9439000,"/Search/View?dp=1&key=3207844-90778ef46697c5928d8a3f045bffcce2&start=8700&end=9439","https://assets.pipeline.soar.com/3207844-90778ef46697c5928d8a3f045bffcce2/thumbnail_8700000.jpg","/articles/6249107/Santa-Fe-County/New-Mexico/County-attorney-seeks-records-clerk-and-enterprise-records-system-after-rising-publicrecords-requests","https://secure.pipeline.soar.com/6249107-f441ba074650d2702d9ce1aa9badfb48/orig.mp4?Expires=1771125969&Signature=nscBwn~gjYYoGyKzLjBxeFNhWhNHYEUVvEECUQCjrsBSiJ8vxEcwPKyPcgfSxy7eQ~da6odtEzC-oAOSfr21-mxg9L45CjTSzXsyqWhzV5VhGOE5dRKLhYde~SdXwH5JZd~m6dhG2QwOXdxIEESNYWU4u0U04g-qXXsX0wUlxg0p6XJSlm5WwKIwXMQI1-LD1444DabKXFmLXWNx-ryNnmsg1aWgWRG-Ahv3BF3UGDOaVes968djiXB7K4w1YxxktBRqrR6kFCbMsQhkAfV7ceZvj0t1gor~BvJy52c0mU0Kt8EfK9PcyDLj3y8vOS3ykESGJ5aIJ7hunxHnn84bhQ__&Key-Pair-Id=KUT5TJCACFTXG","County Attorney Walker Boyd told the Board of County Commissioners that inspection-of-public-records‑act (IPRA) requests have risen and the county attorney’s office needs an additional records clerk and an enterprise records management system to handle the volume.

Boyd provided monthly and annual counts: in 2021 the office processed 893 records requests, 963 in 2022, approximately 1,164 in 2023, about 1,120 in 2024, and a year‑to‑date count of roughly 463 requests. He said one staffer currently coordinates, reviews and produces records and that automation and software will produce efficiency gains but cannot replace the FTE need.

Why this matters: A growing volume of public‑records requests affects legal workload, departmental response times and the county’s ability to comply with disclosure timelines. Boyd said the proposed enterprise content manager (records management software) will centralize records, reduce physical storage and make internal searches and public responses more efficient.

Boyd noted that outside counsel contracts are on a four‑year procurement cycle; rates last set four years ago no longer match market rates, and he expects higher hourly rates in new contracts. He also said the records clerk will support both IPRA responses and litigation discovery tasks (collecting, assembling and producing documents for lawsuits).

Ending: The board asked clarifying questions about services and the large proposed increase in the legal services line; Boyd and manager Schaefer said the increase is driven primarily by the one‑time enterprise records management purchase and anticipated higher outside counsel rates.","The county attorney reported rising inspection-of-public-records‑act requests and asked for a records clerk plus enterprise records management software to improve response and centralize records.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6249112,"Santa Fe County funds Office of Emergency Management outreach coordinator, adds vehicles in FY26 budget",780,5660000,6440000,"/Search/View?dp=1&key=3207844-90778ef46697c5928d8a3f045bffcce2&start=5660&end=6440","https://assets.pipeline.soar.com/3207844-90778ef46697c5928d8a3f045bffcce2/thumbnail_5660000.jpg","/articles/6249112/Santa-Fe-County/New-Mexico/Santa-Fe-County-funds-Office-of-Emergency-Management-outreach-coordinator-adds-vehicles-in-FY26-budget","https://secure.pipeline.soar.com/6249112-0d5b8cc8e40bce3d6852b80b4986ca86/orig.mp4?Expires=1771125969&Signature=UfZMc1lVa3s7mF26VB-g8aMbvCGdfZys504axLKR4U3beV4jro~nfyb23BTg3qOQniko~FFGRfHf6IpJqeZBDTMmZkXcuEdU69OrdiyxeEZvBMjH0IrAIyXXkFpnEAezCmZk5JGflmB3v7Ru5LndmaXKIs3Z9~41kqy~Qzv-J6EuG7ydqhWEa370PJ3yM2-n8zrZRNIX4lGj3hyCcR8zWO0cdSRAbDRuYeVvaYTDi9Kd5CVF6UbD435Dps2etPjICNjcC0C7YRYhaMNVNPqE0VqsZss7waHwLVBsZVN16P3Fie4N0DrRfXLuqgQSFOYUMClThrPiSH3mtieoekrbGg__&Key-Pair-Id=KUT5TJCACFTXG","Santa Fe County’s proposed FY26 budget includes operational funding and a staffing plan for the county’s newly created Office of Emergency Management, with an outreach coordinator post and vehicle requests among the highest items discussed during the presentation.

Director Call told the commission the outreach coordinator is responsible for community outreach, reverse 9‑1‑1 and Alert Santa Fe signups; the coordinator’s salary line covers outreach activities, and the communications team will support digital and print messaging.

Why this matters: The OEM’s outreach work is intended to expand preparedness across county communities, run community events such as evacuation planning sessions, and coordinate alerts with the Regional Emergency Communications Center (RECC) and the sheriff’s office.

Commissioners asked how OEM alerts are issued. Director Call said the sheriff’s office typically requests road‑closure alerts through RECC because deputies are first on scene; OEM can send alerts through Alert Santa Fe and works with the county public information officer on newsletters and social messaging. He said OEM staff will develop evacuation zone plans and hold regional outreach events, and that the office plans four large outreach events in the coming cycle.

Director Call also noted the OEM budget request includes fixed asset vehicle purchases to support operations and to return loaner vehicles to the fire department. Commissioners asked for clear coordination on when the county issues roadside or traffic alerts; Call said OEM will coordinate with RECC and the sheriff’s office to improve timeliness and coverage.

Ending: The commission discussed additional community engagement and requested that OEM continue to work with growth management and local community organizations to hold targeted meetings and outreach events.","The county’s new Office of Emergency Management (OEM) budget includes an outreach coordinator position, community outreach plans and vehicle requests; the OEM will coordinate alerts and regional outreach with RECC and sheriff's office.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6249117,"Santa Fe County manager presents $305 million FY26 operating budget and contingency plan",8834,726000,9560000,"/Search/View?dp=1&key=3207844-90778ef46697c5928d8a3f045bffcce2&start=726&end=9560","https://assets.pipeline.soar.com/3207844-90778ef46697c5928d8a3f045bffcce2/thumbnail_726000.jpg","/articles/6249117/Santa-Fe-County/New-Mexico/Santa-Fe-County-manager-presents-305-million-FY26-operating-budget-and-contingency-plan","https://secure.pipeline.soar.com/6249117-53728e26d42937136aa432f4154cc626/orig.mp4?Expires=1771125970&Signature=nZpDH~wZGaXG6ax4hzbh30PScMNAQ1XhO2ZpG-jhM3S8jOML7OKHiJGobQSvHCjdNVZZxdt6N0KDZzTFQmZjmKdB~pZrLOQT9LJjELlklWRPfxqFhHlKvvIZprlrRo9miSgOH71jiFhtO6QGYvhsD4zLv6caMWwcGEUa0fyV6CmzrTeuS3QE1oNRbKhP0MB2geDhCt4zdssIVyHCVcKc3gUuYzefJxP9EeaGPizYElpY149YqRaVCvEpQ7BQFHiXrZBUMHp1OIcEBqHFyuReyZBJz9C1XKsDf9U3yPnfN1nR1gajQSJMYn4uq8QAPJ8aw~-8QdalCJx2Hd8TYOGLUg__&Key-Pair-Id=KUT5TJCACFTXG","County Manager Schaefer presented a high-level overview of Santa Fe County’s proposed FY26 operating budget Monday, saying the recommended operating budget is approximately $305,000,000 excluding transfers and includes roughly $253,000,000 in recurring expenditures and $51,000,000 in nonrecurring expenditures, including contingency funds.

The budget presentation focused on revenue estimates from the county’s independent economist, planned contingencies and reserve policy, and targeted staffing and capital investments. Schaefer said the county used a “mean” revenue estimate — the official estimate from the economist — and built in contingency funds and one‑time cash cushions to withstand downside risk.

Why this matters: The budget frames near‑term spending and reserve use while preserving flexibility if revenues fall short. Schaefer told the commission the county is planning for a range of outcomes and has set aside contingencies and committed portions of fund balance to protect services in a potential downturn.

The county manager described the contingency structure and a special opportunity fund that currently holds about $8,800,000 for grant‑seeking and matching requirements; he said a wildfire mitigation match could use up to $2,500,000 of that amount. He also noted a proposed budget contingency total of about $19.2 million for FY26.

On major revenue lines, Schaefer said the property tax estimate for FY26 is about $65.7 million (mean estimate), with a low estimate near $62.7 million. Gross receipts tax and lodgers tax growth were described as modest on the mean case; lodgers tax was estimated at about $2.7 million (mean) and the proposed budget would split lodgers tax revenue 50/50 between the lodgers tax facilities fund and the lodgers tax advertising fund “as allowed under state law and the county ordinance.” The manager said he budgeted vacancy savings at 10% as a recurring resource.

Board members pressed for context on recession risk. Commissioner Green asked how prior recessions translated into gross receipts declines; Schaefer said the Great Recession produced an 11.5% decline in gross receipts tax and that the budget’s low estimate would represent a lower outcome than that historical downturn. Schaefer said the contingency and reserves would not fully cover a multi‑year revenue decline of that magnitude without additional policy adjustments.

Staffing and benefits: Schaefer outlined targeted recurring investments including funding for a class-and-compensation refresh ($2,461,000) for certain bargaining and non‑bargaining positions, an estimated 0.5 percentage‑point increase in the county’s PERA contribution (budgeted at about $375,000), and an estimated group health cost increase (about $426,000). He also proposed two specific new positions: an administrative assistant for the county’s front‑facing kiosk at 240 Grant Avenue, and a records/IPRA clerk in the county attorney’s office to help with inspection of public records act requests.

Large projects and future years: Schaefer said the recommended budget includes the second portion of funds estimated to complete implementation of the county’s enterprise resource planning (ERP) and jail‑management systems; the board previously approved consultant work and the FY26 budget contains remaining implementation costs. He also described potential options for revenue bonds issued in 1997 for correctional facilities that mature in 2027 (roughly $2.2 million in annual debt service related to corrections), and said rebonding could be a future way to fund a substantial renovation/expansion of the adult detention facility or to reallocate general fund resources when debt service obligations end.

Other items to watch: the budget includes no solid waste rate changes but notes prior cost‑of‑service work that showed solid waste revenues covered only about 12.3% of FY24 costs; the county will revisit rates as needed. Schaefer also said county staff will explore becoming a Medicaid provider for additional services in FY26, which could change fee revenue sources for certain county operations.

The county manager concluded the presentation by offering to run further departmental discussions in scheduled study sessions and by asking the board if it wanted additional briefings on federal funds at risk or other issues.

Ending: Commissioners asked for follow‑up materials including FTE counts, organizational charts and a one‑page fund summary; Schaefer said staff would provide those materials in advance of upcoming hearings.","County management proposed an operating budget of about $305 million (excluding transfers), described revenue estimates and contingencies, and outlined staffing and capital priorities including ERP and jail-management investments.","actionData","errors"]

Article not found

Finance division housing large contingencies; ERP and jail‑management systems remain multi‑year investments

County attorney seeks records clerk and enterprise records system after rising public‑records requests

Santa Fe County funds Office of Emergency Management outreach coordinator, adds vehicles in FY26 budget

Santa Fe County manager presents $305 million FY26 operating budget and contingency plan