During the recent FY2026 Budget Workshop for the Houston Legal Department, discussions centered on the potential integration of artificial intelligence (AI) to enhance efficiency and reduce costs. The meeting highlighted recommendations from Ernst and Young regarding the use of AI tools, particularly in drafting legal documents such as subpoenas and response letters.

One key speaker noted that AI could significantly streamline the initial drafting process, potentially transforming tasks that previously took hours into mere minutes. For instance, colleagues in private practice reported that a letter that once required extensive editing now takes less than five minutes to prepare with AI assistance. This shift could lead to substantial savings for the department.

The conversation also touched on the specific AI tools being considered. While Microsoft Copilot has been utilized, there are indications that other products may better suit the unique needs of the legal department. The goal is to identify these tools and their associated costs by the end of the calendar year. Following this, each department will set specific goals for AI implementation in the first quarter of the following year, along with methods to track efficiency improvements.

Additionally, Council Member Carter raised questions regarding community outreach metrics from previous years, indicating a need for clarity on whether these responsibilities have shifted to another area within the department.

Overall, the meeting underscored a proactive approach to leveraging technology in legal processes, aiming for greater efficiency and cost-effectiveness in Houston's legal operations. The anticipated next steps include finalizing AI tool selections and establishing measurable goals for implementation, which could reshape how the department operates in the coming years.