[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},"mediaId",6059732,"mediaKeyId","3293830-f95d364a94b405359005c1b34d74b448","parentId",3293830,"title","Audit committee approves budget transfer for data-room security; treasurer vacancy delays treasury report","audioSeconds",565,"startMs",555000,"endMs",1120000,"viewUrl","/Search/View?dp=1&key=3293830-f95d364a94b405359005c1b34d74b448&start=555&end=1120","thumbnailUrl","https://assets.pipeline.soar.com/3293830-f95d364a94b405359005c1b34d74b448/thumbnail_555000.jpg","articleUrl","/articles/6059732/New-York/Audit-committee-approves-budget-transfer-for-data-room-security-treasurer-vacancy-delays-treasury-report","mediaUrl","https://secure.pipeline.soar.com/6059732-3a1ca9bd730c7e2eaf67c8b051bafa0f/orig.mp4?Expires=1771135494&Signature=ISZz3m8zI8lqS59ws1mI7bweV18nnXes~U4Xe~-ZjBbPSnBxHFiJxafJegp4Er60T1pyu5E8Ek1QbKPWe2B6XAPjHaUr-lmxRvnWe2y7iI-ESYWjZmqRssbTH7xL8iyVzAQU3AGx-y22XBSRwEj8x8ff9y3x1ePL4qswCvAnSFzWYLaESIkESXamkyRGx0v3YsBIYh~pR3UeQ0ycoiVjjzZchaS561rBkTf9usKfINkh59~flih33ULmGYKx8TQes4HN8oOat8SqwOga9TOrXssEqHGWJpeFptQ-H~-dkziueLeQaIxEJebN7oJhvJzZ6nX3mjsWdAMvbrrU4N6Y4w__&Key-Pair-Id=KUT5TJCACFTXG","author","","date","2025-05-13T18:13:38Z","article","The Newburgh City School District Audit and Finance Committee approved a budget transfer May 13 to fund security work on the district’s data rooms and discussed the absence of a March treasury report while the treasurer position is vacant.

Committee members said the data-room work is long overdue and includes physical lockdowns and connectivity improvements. Several members urged timely treasurer reporting: staff said they could not produce a full treasury report or completed bank reconciliations without a treasurer’s signature, though some budget-status and balance information can be provided in the interim.

Why it matters: bank reconciliations and signed treasury reports provide an official, auditable record of fund balances; physical and cybersecurity protections for data rooms are material to student and district data security.

A committee member noted, “Anytime there's a budget transfer as per policy we can get a treasurer's report to bring us up to date where the fund balances are.” District staff replied that the district cannot issue a treasury report without a treasurer and that the regular board meeting that night included a recommendation to fill the treasurer position. Staff said some elements (budget status, revenue reports) can be produced while the treasurer vacancy remains.

Separately, a committee member identified as John said his company had recently been hacked and supported the district’s decision to improve data-room security. District staff credited Assistant Superintendent for Technology and staff (including Mr. McGrath and Mr. Seager) for procuring quotes and moving the work forward. A committee member said he was “very pleased” the transfer would address long-noted data-room security needs and connectivity issues.

On agenda housekeeping, staff described a proposed resolution to issue a request for proposals and to authorize the acting superintendent to execute an agreement for banking services. Staff called the RFP process a routine procurement step and said committee members could ask detailed questions in executive session if desired; the transcript does not record a final vote on the banking-services resolution. The committee concluded the meeting with a motion to adjourn.

Less-critical follow-up: staff said the treasurer recommendation would be on that night’s regular board meeting agenda and that the committee would receive budget-status projections and year-end fund-balance estimates in June.","mediaType","Video","parentTitle","BOE Audit & Finance Committee Meeting - May 13, 2025 - 5:30PM","oneSentenceSummary","Committee members approved a budget transfer to secure district data rooms, citing physical and cybersecurity concerns, and also pressed staff about the missing March treasury report, which staff said cannot be issued without a treasurer's signature; a resolution to issue an RFP for banking services was on the agenda.","taxTitle","Newburgh City School District, School Districts, New York","taxId",14388,"location","New York","headline","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},6059737,"Audit and Finance Committee flags PO overruns, stale checks and opaque lunch-fund descriptions",84,426000,510000,"/Search/View?dp=1&key=3293830-f95d364a94b405359005c1b34d74b448&start=426&end=510","https://assets.pipeline.soar.com/3293830-f95d364a94b405359005c1b34d74b448/thumbnail_426000.jpg","/articles/6059737/New-York/Audit-and-Finance-Committee-flags-PO-overruns-stale-checks-and-opaque-lunch-fund-descriptions","https://secure.pipeline.soar.com/6059737-48d23b538ffad7933222a7d3d0bde0b5/orig.mp4?Expires=1771135494&Signature=nc14IfvGqjyygXaqSTLc0TyL-WEJNPfRNuhiBD1Or1zMlc3NSeHEWqrd4r1Vr5ITocP~e6fx6kcZx-TMeW1Ee5Q~6hG83neAEfSJpUeKm9ShvHoWdRUhF7Gqbf5hwzQ0W0U2xFgSLIldkDo8ToCzQsk4o75W7sPTgiiUnIRtCpWvR2nKpuyw7MTnNCMziY9SoCaw2zdCB5Ex80cuabrucRaXGO9p-FxGpuVbZKtlzh8L-JON3bwIa~k9-XUOhXVGGUWt-sWpc0I1AIMgNpsMa4394e3pRVhCr7XNoZq0On4aNfZ8xrsgRybSt8GM3BIMgHI2MDOmrez38Fz~Qet34A__&Key-Pair-Id=KUT5TJCACFTXG","The Newburgh City School District Audit and Finance Committee on May 13 reviewed a claims auditor report that the committee said showed clearer warrant descriptions and identified operational issues that need attention.

Committee members thanked accounts payable staff for improved descriptions on warrants and noted the district is reissuing stale checks identified in the audit. At the same time, the claims-auditor review flagged purchase-order (PO) overruns: 10 nursing-service payments exceeded their POs by $53 each, and four payments to Amazon Capital exceeded POs by $43.09.

Why it matters: PO overruns and vague vendor descriptions reduce transparency and complicate budget monitoring; nursing services are often mandated and therefore have financial and operational implications.

A committee member who reviewed the warrants said, “I also noticed that, on a couple of things in spec ed, nursing services payments exceeded the purchase order by $53. There were 10 of those. And then for Amazon Capital, there were 4 payments where it says that the payments exceeded the purchase order by $43.09.”

Mr. Rothman, district staff, said the district follows up with requisitioners when overruns occur and explained one recurring cause for Amazon orders: price locking windows. “We've actually worked with Amazon where the prices are locked in for a longer time because what was happening is they were only locked in for a week,” he said, describing delays in approvals that can push an order past the locked price. Rothman said the district asks requisitioners to confirm that deliveries and prices matched expectations and that POs can be increased when necessary.

Committee members also raised the lunch fund’s warrant descriptions, which several said remain too general (for example, entries listed simply as “food service” or “equipment repair”). Committee members urged more granular vendor and purpose descriptions to make review easier.

Other operational notes included ongoing food-service staffing vacancies and nationwide vendor supply issues cited by the food-service director; staff said a recent reorganization moved a food-service finance role into central finance to improve oversight.

Less-urgent follow-up: staff committed to researching the nursing-services PO overruns and to report back to the committee; the accounts payable department will continue improving warrant descriptions.","The committee reviewed the claims auditor report, noting improved warrant descriptions and reissuance of stale checks but flagged ten nursing-services payments that exceeded purchase orders by $53 and four Amazon-related payments that exceeded purchase orders by $43.09; committee members pressed for clearer food-service vendor descriptions.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},6059742,"Newburgh officials: New York budget approved but district aid projections remain a \"moving number\"",286,0,286000,"/Search/View?dp=1&key=3293830-f95d364a94b405359005c1b34d74b448&start=0&end=286","https://assets.pipeline.soar.com/3293830-f95d364a94b405359005c1b34d74b448/thumbnail_0.jpg","/articles/6059742/New-York/Newburgh-officials-New-York-budget-approved-but-district-aid-projections-remain-a-moving-number","https://secure.pipeline.soar.com/6059742-35fc90e3e44288d68bb9961261093c41/orig.mp4?Expires=1771135494&Signature=XKukwuzkbGn5SJcxWtciBbmAXpiWatjmKctdqkBy4R4ORaHcZ0GdK6qR5Yk0F5dS2RxN6dbsK2ICeidbshoIHv0E5PjzAnHgsKnGPm0LKXRQiAHfbRMBj5mPgFg-PHhphYugnwPEaBtLXH3y2MFeeoz8BQELHXRacAITLEJEoWcDm2DCzSa1wjw5K2Gccdij200VaoQwlbZSYfCv5zRH6dnmyxocBVxbZNn30f97No1wdl1O7RcHvJ4p-5ztEJkDkweFpyt-pl~rIyanjgxTfaMlwN2OBDs05UbTYr85VfiPZBGGmew2LuKglFv8BqGskFqI3h~E~8wxXhyTPdkIeg__&Key-Pair-Id=KUT5TJCACFTXG","The Newburgh City School District Audit and Finance Committee heard May 13 that the New York State budget has been approved, but district revenue projections remain subject to change.

District staff told the committee the state run used to prepare aid ``runs'' is now set for the year, but adjustments can come at any time and the district will monitor revenues and report back to the board. The committee was told Governor Kathy Hochul’s initiative to fund free and reduced lunch is a positive development for the district but guidance on household certification and implementation is still pending.

Why it matters: state and federal aid are major revenue sources for Newburgh schools; changes to those figures can affect staffing, services and end-of-year fund balances.

At the meeting Miss Peterson, district staff, said, “the New York state budget was approved. The local runs usually are given to us, and we base our projections on what the state presumes. There will be adjustments throughout the year, so we're not seeing any large scale changes.” Miss Peterson added that the governor’s free-and-reduced-lunch initiative was “definitely” beneficial but that the district was still waiting for guidance on whether additional family certification would be required.

Mr. Rothman, district staff, emphasized that the Board of Education had already approved its budget using the state aid projections. “So it doesn't change what was passed by the Board of Ed,” he said, noting that revenue estimates remain projections until actual aid is received. Committee members were reminded that some parts of state aid can increase or decrease after the runs are issued and that the district has seen discrepancies in the past, particularly with excess-cost special-education aid.

On federal funding, staff said some federal dollars flow through the state and are then distributed under the state’s foundation-aid formula, while other grants are direct. The committee discussed “6 11, 6 19” grants and the district’s food-service program as funding streams that carry some uncertainty. Miss Peterson said advocates in Washington have lobbied to protect special-aid funding but cautioned that if federal adjustments occur over the summer or fall, the administration and board would need to consider budget changes.

District staff said year-end revenue and expenditure projections are prepared in June and that recommendations for any use of surplus funds or transfers will go to the full board for approval. The committee was told the district aims to monitor revenues closely and return to the board with updates if figures change.

Less-critical details and next steps: staff expect formal projections on fund balance and any recommended transfers to be available in June; the district will update the public as changes occur.","At the May 13 Audit and Finance Committee meeting district staff said the New York State budget has been approved and includes funding for free and reduced lunch, but foundation-aid and federal special-aid projections remain subject to change and will be monitored through the summer.","actionData","errors"]

Article not found

Audit committee approves budget transfer for data-room security; treasurer vacancy delays treasury report

Audit and Finance Committee flags PO overruns, stale checks and opaque lunch-fund descriptions

Newburgh officials: New York budget approved but district aid projections remain a "moving number"