[{"_1":2,"_111":-5,"_112":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6056085,"mediaKeyId","3312164-1df10c91010b2768f37e9d4ad17df77e","parentId",3312164,"title","Committee proceedings: motions on minutes, sublease and contractor-license amendments noted","audioSeconds",77,"startMs",2873000,"endMs",2950000,"viewUrl","/Search/View?dp=1&key=3312164-1df10c91010b2768f37e9d4ad17df77e&start=2873&end=2950","thumbnailUrl","https://assets.pipeline.soar.com/3312164-1df10c91010b2768f37e9d4ad17df77e/thumbnail_2873000.jpg","articleUrl","/articles/6056085/West-Chester/Chester-County/Pennsylvania/Committee-proceedings-motions-on-minutes-sublease-and-contractor-license-amendments-noted","mediaUrl","https://secure.pipeline.soar.com/6056085-afb35580636ed951aaaa0e6c32079463/orig.mp4?Expires=1771146810&Signature=kTCo5~-YbqkDTk~nbCmu~XTvIY88QbDA3nchjSONB4526GSg1ijfUE7dARguFwyEEMCTdGmW5guPbibPWudtJGhBFzS4iEmzHe1rkY-1LwdwHsEYDe9AH76ClD0cCyHt9EJjhOknJa5F2aEMrQJ2PGWjTkUq0yzHmb6ytVummgM~GI3439HTltTxa~nJ32bozETbWvzqMdeyST7kXRbjifid9DpBjGar5bxAmzGtlGNTtT0UvgG55fe8H4G~pFvxP3aarWVhJe4OwggS08OKlZ9wyPW6kVbRLdnqQfaHU7e3bDpP-u4nHezUPgwEed30S~0HO7gYlTlUonEvmQozKA__&Key-Pair-Id=KUT5TJCACFTXG","author","Borough of West Chester, PA","date","2025-05-14T13:00:28Z","article","The Administration, Communication and Technology Committee considered several administrative items under old business Tuesday, including approval of minutes, a proposed sublease and draft code amendments.

A motion was made to approve the April 2025 minutes; the meeting transcript records the motion but does not include a recorded vote tally or explicit outcome in the committee meeting text.

The committee discussed a proposed 15-year sublease with Four States Railway Service. A member said the term length “seems about right,” and raised a question about the status of an unrelated SEPTA lease; staff confirmed the SEPTA lease was signed and executed. The transcript records the motion to approve the 15-year sublease but does not include a final vote tally or an explicit recorded outcome.

Committee members also reviewed draft amendments to chapters concerning licensing requirements for electrical, mechanical and plumbing contractors and discussed scheduling a public hearing. The committee stated that a public hearing would need to be scheduled for June 18; the transcript does not record a formal ordinance action or finalized vote in committee.

Ending: The record shows motions and discussion were made on administrative items, but the transcript does not include completed vote tallies or final dispositions for those motions within the committee text. Any formal approvals, scheduling or contract execution may be confirmed in the full council minutes or subsequent action records.","mediaType","Video","parentTitle","ACT - May 13, 2025","oneSentenceSummary","During old business the committee moved to approve April 2025 minutes, discussed a 15-year sublease and reviewed draft licensing amendments that will require a public hearing; the transcript does not record formal vote tallies or final outcomes.","taxTitle","West Chester, Chester County, Pennsylvania","taxId",71483,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6056090,"Data manager says integrated permitting, GIS and asset systems are yielding better reporting; RFI issued for unified finance solution",363,2353000,2716000,"/Search/View?dp=1&key=3312164-1df10c91010b2768f37e9d4ad17df77e&start=2353&end=2716","https://assets.pipeline.soar.com/3312164-1df10c91010b2768f37e9d4ad17df77e/thumbnail_2353000.jpg","/articles/6056090/West-Chester/Chester-County/Pennsylvania/Data-manager-says-integrated-permitting-GIS-and-asset-systems-are-yielding-better-reporting-RFI-issued-for-unified-finance-solution","https://secure.pipeline.soar.com/6056090-17d633f26fcf26a12881c7e457cbc259/orig.mp4?Expires=1771146810&Signature=YLdYCYFHLJAzrTxwcyO-zwK22bDif14yyqpPQ5-XyKBPNqNhV7ftjiSdJGpvVTzVXhrSBUAzd~4MVRKyRUgQB2KdteGxID~3g6ZdGpvLkWwfg5aE43W1KpiUUa7n9GggmSR7kJKINZXUJ45E2Fq5LScD3GhiRAJF2sBcy2uARdqFdAfM8BImdn~e~7LPACvkTNyklLRAPR8h5pFyJJPCoNuLYs4tvewlFdHB8JU4f1ZM7-idzzYZBsYMyPCFjsdfU-bh4nQOkDcXW8hNTgK5-~EWKFRsZzKGUN7ROJdpsNma9BBaAmup1sDAlkyBGHt88sS4V0t6vbSM7tzWndV6Dw__&Key-Pair-Id=KUT5TJCACFTXG","Nick Fink, the borough’s data manager, told the committee on Tuesday that new permitting, GIS and asset-management systems are producing improved operational reporting and helping staff target problem areas such as delinquent rental licenses and unpaid fees.

\"Basically, our our asset management system, our GIS, and our permitting licensing system. Now we're starting to see the fruits of those efforts come together,\" Fink said, describing how consolidated data is enabling automated letters, field inspections on tablets and faster reporting for tasks such as floodplain reporting and rental inspections.

Fink said rental inspection letters have been reconfigured so inspectors using tablets can issue pass/fail results in the field that generate automatic, templated letters and email notifications. He also described an address-lookup tool that helps staff and residents determine municipal jurisdiction across multiple ZIP codes and directs callers to the correct municipality when West Chester’s boundary is not applicable.

On finances, Fink said the borough released a request for information (RFI) to roughly a dozen vendors to evaluate integrated finance solutions. The RFI catalogs department pain points and a desired wish list and will be used to narrow vendors for demonstrations and to estimate implementation costs, he said. The goal is to reduce manual reconciliation across existing accounting, billing and point-of-sale systems.

Ending: Committee members asked about vendor demos and the RFI process; Fink said vendors will submit white papers, a shortlist will be invited to demonstrate products, and implementation costs will be used to inform budgeting for a possible replacement system.","Data manager Nick Fink said recent investments in asset management, GIS and permitting/licensing systems are beginning to produce actionable reports, and the borough has issued a request for information for an integrated financial system to reduce manual reconciliation.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6056095,"Sustainability director reports energy savings, EV network growth and a rescinded federal composting grant",773,1125000,1898000,"/Search/View?dp=1&key=3312164-1df10c91010b2768f37e9d4ad17df77e&start=1125&end=1898","https://assets.pipeline.soar.com/3312164-1df10c91010b2768f37e9d4ad17df77e/thumbnail_1125000.jpg","/articles/6056095/West-Chester/Chester-County/Pennsylvania/Sustainability-director-reports-energy-savings-EV-network-growth-and-a-rescinded-federal-composting-grant","https://secure.pipeline.soar.com/6056095-9257f0ca1451a0fc98127ac33a752f48/orig.mp4?Expires=1771146810&Signature=mcZqBLRjzptFn3UpVpl5zQQUQf54Ak0K28N43KA0l4~7o9sbNOtUgIs3W4Uj0cEUSs0nak~1eq9mcXyHK5ehdnPDoziDhILWP3bsMEOAsIdNAE4KVPn14ktyyDis-L6XNMc3rgrLRA6dNBhvBnNijVvk7~ch9UE2QhIM4MK8LmBafdI08vf1Qp~v6q3pTWXpSFhIaDYMR7JGeZHIcy1owuxrkdUB8W8sTjEInPgqCh8z9LrAMCYI511SD2ZZX6zpEfChA6nQQ6G0qbjcO-3GxurtcQf-U3l3sT7SFOsjC6jBJAkzCy5duob0H84-yLTLBYbnYIgkN4LD5A8y7C0LXQ__&Key-Pair-Id=KUT5TJCACFTXG","West Chester’s sustainability director reported on energy-saving fixes, plans to expand public electric vehicle (EV) charging and a recent federal grant reversal during the committee meeting Tuesday.

The director said sensors installed at Chestnut Street Garage revealed three 5,000-watt heaters running nonstop in elevator hoistways and an exhaust fan that negated the heaters’ effect. \"Since the fix, [we're] seeing a 40% reduction year over year in energy usage at that facility. It's about $15,000 a year,\" the sustainability director said.

He also reviewed the borough’s public EV charging network: nearly 1,000 users last year and almost $12,500 in revenue to date. The director said the charging fee is set to cover electricity costs and to generate modest funds for long-term maintenance and replacement of charging equipment; he described the current fee as intentionally below market to encourage use while covering ongoing costs.

The presentation also covered the borough’s updated green building checklist, which the director said has links to building-height rules and will return to borough council after further review with the solicitor. He said the checklist is reviewed internally by staff and by the Sustainability Advisory Committee before being forwarded to council and that the planning commission provided feedback earlier this month.

On police operations, the director described a pilot to install shore-power-style plugs at police vehicle parking spaces to charge vehicles without idling engines; the pilot supports specialty vehicles such as canine and drone units and can reduce engine run hours.

On stormwater and community programs, the director said the borough posted its best first quarter ever for the stream protection fee, with revenue above $1 million for the period. He also described volunteer-run green stormwater maintenance, recent neighborhood cleanups with more than 300 volunteers and upcoming projects such as the Taylor Run stream restoration, pending permit approvals.

The director said an EPA grant of $50,000 that would have helped establish a permitted food-scrap composting site at Snyder Avenue was rescinded about six weeks after award. He described the grant’s loss as a setback but said the work done preparing the application clarified next steps and the borough would continue pursuing the project without federal funding.

Ending: Committee members asked follow-up questions about solar potential on borough facilities and the borough’s approach to EV station pricing and expansion. The director said a structural assessment indicates the borough hall roof could support solar and that incremental expansion of EV plugs in borough garages is feasible; he also cautioned that large-scale public charging expansion beyond municipal garages would be more complex and costly.","The sustainability director told the committee of a 40% year-over-year energy reduction at Chestnut Street Garage after repairs, plans to expand EV charging and a rescinded $50,000 EPA grant for a permitted food-scrap composting site at Snyder Avenue.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6056099,"West Chester previews new agenda-management portal to centralize meeting documents and public access",125,414000,539000,"/Search/View?dp=1&key=3312164-1df10c91010b2768f37e9d4ad17df77e&start=414&end=539","https://assets.pipeline.soar.com/3312164-1df10c91010b2768f37e9d4ad17df77e/thumbnail_414000.jpg","/articles/6056099/West-Chester/Chester-County/Pennsylvania/West-Chester-previews-new-agenda-management-portal-to-centralize-meeting-documents-and-public-access","https://secure.pipeline.soar.com/6056099-b8acc0a7768d81c8972b82dbeba60371/orig.mp4?Expires=1771146810&Signature=oN0-u4M-6oqTfmzDMnaou8YYW8UzVKiLn089N~ILdtijagyKUroTnKNxMdo1erHjs9~kazLHmTI7wB2MP1LqSlwj3Cqo-LqWjFovncwiUG2Quslw0Ofxno~fm71pzlAFSts9QKtHQ-yAOcYH8xJcYyfRKtLl9dZeN9FG2Kvnah6WaMlCDHHTn7O5it7i4cDCDO4TojibavgoHW9tQBQva2jKI6HO3JBdTU7T678aYRi06EivUx88SMCJcmJedKs14DB6PUKuDv~zuJoPF7vB4hA5fS~MJGodqT2rjIkv-NalBDfuGwZ0mKx3flx3iq8LlcsUNn0KipcuYllNmBBgkA__&Key-Pair-Id=KUT5TJCACFTXG","Committee staff demonstrated a new agenda meeting management system on Tuesday that will consolidate agenda packets, attachments, meeting media and minutes into a single public portal and a separate board portal for staff and elected officials.

The system, shown to the Administration, Communication and Technology Committee, allows members of the public to download a single PDF “agenda packet,” click directly to attachments from the agenda view, search text within attachments and access meeting video and minutes for past meetings. \"This is the public side... This is the most exciting part for me,\" a staff member said while walking the committee through the public view.

Why it matters: committee members and residents said the change should reduce confusion caused by multiple document repositories, make older agendas and attachments easier to find and streamline staff workflow for creating and approving agendas.

Staff demonstrated both the public-facing portal and a separate board portal intended as a personal workspace for committee members and department heads. The board portal includes private notes tied to a user’s account, the ability to download agendas and packets, and quick links to meeting media and minutes. Staff said past years of agenda items and attachments will be migrated into the new system so searches will return older meeting materials.

On timing and rollout, the presenting staff member said the original target to go live was October, with phased testing through the summer and broader staff adoption in late summer and fall. He said the team may be able to move the timeline up but emphasized training for staff and community users will follow before an official launch.

The presenter also said the committee-level and smaller boards and commissions can be included in the system; his goal is to expand beyond borough council to select committees and commissions by mid next year.

Public reaction at the meeting was positive. Lisa Kearns, a resident of West Biddle Street, told staff she found the public portal “light years ahead of where you are” and confirmed the portal displays well on mobile devices. Staff said personal notes in the board portal are not searchable by others, a feature CivicPlus described as private annotation similar to a paper notepad.

Staff said training materials and invitations to test accounts will be distributed to committee members and department heads prior to launch.

Ending: The committee requested additional testing and invited staff feedback; no formal vote or policy change was taken at the meeting.","Committee staff demonstrated a new agenda meeting management system that centralizes agenda packets, searchable attachments and a public portal; staff set a tentative October live date and said training and migration of past agendas will follow.","actionData","errors"]

Article not found

Committee proceedings: motions on minutes, sublease and contractor-license amendments noted

Data manager says integrated permitting, GIS and asset systems are yielding better reporting; RFI issued for unified finance solution

Sustainability director reports energy savings, EV network growth and a rescinded federal composting grant

West Chester previews new agenda-management portal to centralize meeting documents and public access