Fillmore City Council extends Planet Bids contract and updates sewer system plans

The Fillmore City Council convened on May 13, 2025, to address several key agenda items, including contract renewals and infrastructure planning. The meeting began with a presentation on the First Amendment to the Support Services Agreement with Planet Bids, which is an electronic procurement platform. Staff recommended extending the agreement for an additional two years, through July 13, 2027. The council unanimously approved the amendment, which will cost approximately $16,336 in the first year and $16,826 in the second year, reflecting a 3% annual increase.

Next, the council discussed the appropriation of funds for updating the city's Sewer System Management Plan (SSMP) and Sewer System Master Plan (SSMP). The city is required to update these plans every six years to comply with state regulations. The last updates were conducted in 2021, and the next is due by August 2, 2025. The proposed updates will cost $39,233 for the management plan and $196,833 for the master plan. The council approved the transfer of funds from various accounts to cover these costs, ensuring compliance with state mandates and improving the city’s sewer infrastructure.

The meeting also included public hearings regarding the annual levy reports for the Heritage Valley Landscape and Lighting Districts and the Fillmore Storm Drain Maintenance Districts for fiscal year 2025-2026. The council adopted resolutions to confirm the annual budgets and assessments for these districts, which fund maintenance and operational costs for landscaping and stormwater management systems. The assessments will see a slight increase based on the Consumer Price Index, ensuring that the districts can maintain their services effectively.

Overall, the council's decisions reflect a commitment to enhancing city infrastructure and ensuring compliance with state regulations, while also maintaining transparency and efficiency in procurement processes. The next steps will involve implementing the approved plans and monitoring the ongoing needs of the city’s infrastructure.