[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6238636,"mediaKeyId","3350517-c4699ddab0e04af233c8a898fe1d5e06","parentId",3350517,"title","Staff proposes AI 'Clerk Minutes' to speed planning‑commission minutes; commissioners ask about legal role of video","audioSeconds",649,"startMs",5965000,"endMs",6614000,"viewUrl","/Search/View?dp=1&key=3350517-c4699ddab0e04af233c8a898fe1d5e06&start=5965&end=6614","thumbnailUrl","https://assets.pipeline.soar.com/3350517-c4699ddab0e04af233c8a898fe1d5e06/thumbnail_5965000.jpg","articleUrl","/articles/6238636/Sierra-Madre-City/Los-Angeles-County/California/Staff-proposes-AI-Clerk-Minutes-to-speed-planningcommission-minutes-commissioners-ask-about-legal-role-of-video","mediaUrl","https://secure.pipeline.soar.com/6238636-b75b984066de77121857a8bfd7fb23a1/orig.mp4?Expires=1771205562&Signature=BP80DKfg-C9wD9jjb2JojSzIssC24JGRrgQJtqGczMCV93XYogKWJH867tmAhyP6KvX~DUhbZdYM0E34Cok4k4xPcJ51v7pflatyn6E12yrj~6i2yg5Oo1RgNXlxSRFO8M-5h92JTcHEFDrUoi3TuuduYCSWOv~zWf5dS3dI8b7MRWOGIaXDt-7CYwJcI5YgyxFuc5TXL-cYTk~f1~~DkJg2v-As9qRglunS9J7vXqvvzMlUWv63p29i0Wd9DF9hLE-Q0PJdEQeh~kaYoLltnpwZpE4-MNRxh1tmKN8OgzN8eCginfO2oUlPkwfVGAkoCsm47prqDVcsWq~ZTdkTdg__&Key-Pair-Id=KUT5TJCACFTXG","author","City Council of Sierra Madre CA","date","2025-05-16T14:33:24Z","article","City planning staff on May 15 proposed using an AI‑assisted service, Clerk Minutes (HagoV), to shorten the time required to produce planning commission minutes, saying a test reduced staff drafting time by about 75 percent and produced a draft in minutes.

The change matters because the current manual process takes four to six hours per meeting and can delay the minutes’ availability; staff said the tool would produce a draft transcript and condensed minutes that staff would review, edit, attribute speakers and prepare for commission approval.

Planning staff described the tool and test results: \"Clerk Minutes is a digital platform that leverages artificial intelligence and audio video recordings to create meeting transcriptions and rough draft minutes in under 10 minutes,\" the staff presenter said. Staff said the platform is in use in more than 265 municipalities and that, in local testing, it substantially reduced staff time while preserving the need for human review and speaker attribution.

Several commissioners asked about legal sufficiency and whether video might replace minutes for legal uses. One commissioner said litigants would rely on video over minutes if there were a legal dispute. Staff and the city attorney’s office advised that minutes remain the official, reviewable record the commission approves, and recommended minimizing overly detailed contextual content in minutes to reduce legal risk. Staff asked commissioners to help improve transcription accuracy by speaking one at a time and into the microphones.

No formal action was taken; staff sought and received the commission’s feedback and asked the commission to receive and file the report. Staff said the intent is to continue human review and attribution, not to fully automate minute preparation.

Next steps: Staff will proceed with further testing and implementation details, with a goal of faster draft minutes and reduced staff time. The commission accepted the report and agreed to be mindful of microphone use to improve transcriptions.","mediaType","Video","parentTitle","Sierra Madre Planning Commission | May 15, 2025 | Regular Meeting","oneSentenceSummary","Planning staff proposed using a commercial AI tool, Clerk Minutes, to transcribe meetings and draft minutes quickly. Commissioners discussed record‑keeping, video as legal evidence and the need for clear speaker audio; staff recommended the commission receive and file the report and be mindful of speaking into microphones.","taxTitle","Sierra Madre City, Los Angeles County, California","taxId",72183,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6238639,"Planning commission accepts Alverno Heights Academy annual review; sports‑court construction underway, few police noise calls",1261,4719000,5980000,"/Search/View?dp=1&key=3350517-c4699ddab0e04af233c8a898fe1d5e06&start=4719&end=5980","https://assets.pipeline.soar.com/3350517-c4699ddab0e04af233c8a898fe1d5e06/thumbnail_4719000.jpg","/articles/6238639/Sierra-Madre-City/Los-Angeles-County/California/Planning-commission-accepts-Alverno-Heights-Academy-annual-review-sportscourt-construction-underway-few-police-noise-calls","https://secure.pipeline.soar.com/6238639-c085253fa55041bcb2bcf5b69efd8db3/orig.mp4?Expires=1771205562&Signature=Guxw6r3scqclWV0wwsBArYQ~M8c59Dtz1r~QDFx73suTGk1zegeDCEjTxGdzAVkarzN3UzGC5HcVBCAy5AozgcGsEpmdFU7zNZtB~Ih1enmrUcqYLjaZnDJYpSLKWCRfW4povKH6-HSVeeAHDCeAWDb7FBL2cfLqH5IT2EFmI~LJgRkZYsxJhAf60f0aiDcL8dFCwQSzwC3iDHw6bQaxgYV1m3WTqfXLa9ePzwhvW~z5Tq3Gtb6GQfgR8~l6i~6BMK26rEnBZqdX0MC57YWUpRrJrA~jmaLau0h1tcBGaax0eBUEISpOcTaLCxxxOS9F0L48KxtWs9bqVksTdG~hLA__&Key-Pair-Id=KUT5TJCACFTXG","The Sierra Madre Planning Commission on May 15 accepted the annual review for Alverno Heights Academy’s master plan conditional use permit (CUP 21‑03), with staff and school representatives reporting compliance with permit conditions and ongoing construction of approved sports courts.

The annual review matters because the CUP requires the commission to track campus impacts on neighboring streets, noise and public safety and to confirm mitigation measures are being implemented.

Planning staff reported that the Alverno campus is 12 acres and that the council approved the master plan in 2023; the school’s permitted student capacity remains 400. Staff noted the extension of modular classrooms had been approved previously but the modulars were removed in September 2024. The school reported a neighborhood meeting on Feb. 27 attended by school administrators, board members, city staff and six local residents to discuss villa rentals, traffic, and campus improvements.

Alverno's representative summarized capital work on the approved sports courts. The school said it submitted a design review application, received building permits and went to bid; rough grading and retaining walls are substantially complete and the school expects final grading and surfacing in June and landscaping and finishing work in July–August. \"Currently, the cost of construction's at $461,000,\" the school representative said, noting escalation from an initial estimate of about $323,000.

The Police Department provided service‑call data for March 1, 2024, through April 30, 2025. The chief reported 42 CAD events recorded related to the campus (including preplanned events and officer‑initiated details); of those 42, about six related to noise complaints tied to school events (including a movie detail, singing and amplified sound), and the remainder were logs, traffic details, trespass or suspicious activity entries and other routine contacts. The chief told the commission, \"there's no significant trend or pattern where we could say there's any issue or concern... very few calls for service, and only 6 related to noise.\"

School officials said they have hosted neighborhood meetings, improved landscaping along Highland Avenue, and installed extended red curbing on Mitchell‑Linda and Highland that staff and the police said improved circulation and visibility. The school also noted a small number of isolated incidents — for example a refrigeration/trailer unit for a holiday event that arrived early and ran a generator before 7 a.m. — and said it will work with vendors to avoid repeating that timing.

After discussion, a commissioner moved to accept the annual master plan review; the motion carried unanimously.

Next steps: The commission will continue to receive annual reviews until the sports courts and related mitigation work are complete, per staff recommendation.","The Planning Commission received and filed the annual review of the Alverno Heights Academy master plan conditional use permit (CUP 21‑03), finding the school met permit conditions while commissioners noted ongoing sports‑court construction and a small number of police calls related to school events.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6238642,"Planning commission continues noise-ordinance hearing after questions about enforcement, measurement",4592,208000,4800000,"/Search/View?dp=1&key=3350517-c4699ddab0e04af233c8a898fe1d5e06&start=208&end=4800","https://assets.pipeline.soar.com/3350517-c4699ddab0e04af233c8a898fe1d5e06/thumbnail_208000.jpg","/articles/6238642/Sierra-Madre-City/Los-Angeles-County/California/Planning-commission-continues-noise-ordinance-hearing-after-questions-about-enforcement-measurement","https://secure.pipeline.soar.com/6238642-c671e323bd46872f23acbe093a1e24a3/orig.mp4?Expires=1771205562&Signature=iyVQleNx6iELIObW-rHynhdkY~MsWUss9x3uuuAWyWaTkIQ-sKvB6CBZlKsPiHs6jTDapK5i0SsNfbQF91CvHT8EusKbxUTkXLT6aShfQB52fkCNTt4O6gGVyXJZpS8VjVV-cAt-LgVL30y1TWIyUw8ZfxrZokV~XbCixn0o3obqY0UQi2bZCELDp~8X5iGh42Lobig8sb7Uqhv5HWfOfOsnjc0-OHRL-NLncIml8FFb9pYzqGxYzUPE4iOF44eF-VGA0tIyGLIWp~eXJaUNYNfGGqFocdFk9JzSFfcQbBm6NCqF7kjNPHXPqY-bTnRB2DmuRWZAyvTS4Wjxk981nA__&Key-Pair-Id=KUT5TJCACFTXG","Sierra Madre City Planning Commission on May 15 continued a public hearing on a proposed municipal code text amendment (MCTA 25‑01) that would set numeric noise limits, add C‑weighted measurements for low‑frequency noise, shorten measurement duration to 10 minutes and remove a separate vibration standard.

The hearing matters because the ordinance would replace a largely qualitative noise code with measurable decibel thresholds and enforcement procedures that the police department says could require on‑site measurements before a citation is issued.

System Planner Huang, the staff presenter, summarized the key technical elements: \"the allowable equivalent continuous sound sound levels, measured in 10 minutes is 60 dBA in the daytime and 50 dBA in the evening time with maximum noise levels of 80 and 70 dBA,\" and said consultants from Rincon recommended adding C‑weighted (dBC) measurements to capture low‑frequency bass. Huang also said staff and Rincon recommended deleting the separate vibration section because of measurement complexity.

Commissioners and members of the public pressed for clearer enforcement procedures and definitions. \"We enforce the code is first, warning. Second, it would be a citation,\" Police Chief (name not given) told the commission when asked how officers would use the numeric standard. He added that while warnings are commonly used, a citation under the proposed ordinance would require an on‑site measurement: \"With this code? Yes. Absolutely. We would have to stand there for 10 minutes to record the yes.\" He also said the department is discussing with the city attorney what level of on‑site measurement is reasonable for routine calls.

Alverno Heights representatives and their acoustical consultant asked for clarity about how the ordinance would treat schools and private event venues. \"We appreciate the city's effort to simplify and update the noise standards,\" said Ken Farsing, representing Alverno's board of trustees, and consultant Indi Savitalla asked specifically for \"clarity as to the maximum noise levels\" and how ambient noise that already exceeds proposed limits would be handled.

Community services supervisor Ted Heggert explained the commission's proposed carve‑out for \"city‑sponsored or city‑affiliated events,\" listing examples: \"those city events would be July 4. We have concerts in the park. We have our concerts in the summer. Movies.\" Commissioners asked staff to define \"city‑sponsored\" and to clarify what the ordinance would treat as a special event conducted by schools.

On specific code language, commissioners discussed striking a provision that limited daytime standards to \"active outdoor use areas,\" because as written it could make evening standards the default in most of the city. Commissioners also agreed to recommend removing the vibration section and to pursue harmonizing construction and powered‑equipment hours across city codes so that homeowners and permitted construction would not be subject to conflicting hours. Several commissioners said the apparent current effect — that landscaping power equipment is not allowed on Sundays while construction can proceed — seemed unintended and should be fixed.

The commission asked staff to: consult with Rincon on the origin and purpose of language that singled out certain land‑use types; coordinate with the City Attorney on enforceability and with the Police Department on what measurement procedures are practical in the field; define \"city‑sponsored\" and \"special events\" in the draft code; and return with redline language. Planning staff noted the draft memo from Rincon on recommended enforcement methods is available to the dais.

After deliberation, a commissioner moved to continue the public hearing to allow staff to prepare revisions and answer the enforcement questions; the motion carried unanimously.

Next steps: staff will return with clarified definitions, proposed edits to harmonize construction/powered‑equipment hours, Rincon follow‑up on dBA/dBC measurement guidance, and a recommended enforcement protocol discussed with the city attorney and police department.","The Sierra Madre Planning Commission continued its public hearing on proposed municipal code amendments to the noise ordinance after commissioners, police and acoustical consultants raised questions about how the proposed decibel standards, C-weighted measurements and a 10‑minute enforcement measurement would be implemented.","actionData","errors"]

Article not found

Staff proposes AI 'Clerk Minutes' to speed planning‑commission minutes; commissioners ask about legal role of video

Planning commission accepts Alverno Heights Academy annual review; sports‑court construction underway, few police noise calls

Planning commission continues noise-ordinance hearing after questions about enforcement, measurement