[{"_1":2,"_111":-5,"_112":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6449306,"mediaKeyId","3548683-f645980370330c24dbe7be20522aafcf","parentId",3548683,"title","Canby council approves sewer contract, transit vehicle purchases, prosecutor agreement, procurement policy and several IGAs","audioSeconds",7106,"startMs",1508000,"endMs",8614000,"viewUrl","/Search/View?dp=1&key=3548683-f645980370330c24dbe7be20522aafcf&start=1508&end=8614","thumbnailUrl","https://assets.pipeline.soar.com/3548683-f645980370330c24dbe7be20522aafcf/thumbnail_1508000.jpg","articleUrl","/articles/6449306/Canby/Clackamas-County/Oregon/Canby-council-approves-sewer-contract-transit-vehicle-purchases-prosecutor-agreement-procurement-policy-and-several-IGAs","mediaUrl","https://secure.pipeline.soar.com/6449306-0ad6ae0000a31aabe640f06b4461ce90/orig.mp4?Expires=1771191966&Signature=CsV3ZOmekw15b3gMIFGI-Ddp6AGQCMOv165TpNTuauKM5asu01SL6idWD1aMOI6vtnSRH0goOuetNn6CVNDRCJHKyA5wMxapqeL2XHX2EeW4sGyjnwpn-Od8CFPWE6~vG9qCg0zAJyW8PTh70ZC8SAFAmTJp9VbqcvUeOF2B1o-bAUhgzIWAAw5onnx7l0mEw5dEnsDsM~~~De4LZ2LvE09rEeB41FZ-XUaP-WWqArlrXhFW1nQWPX8Jb6QFem1yGh0vWxyY-KnCLkZJyfsI2Lr~3hQso1kP-PaXvVv-J-uCGt3lFdBJ0pcC7ogiP-uxyHsTzpYCJQUo1Sm74QfJbQ__&Key-Pair-Id=KUT5TJCACFTXG","author","City Council of Canby, OR","date","2025-05-21T00:00:00Z","article","The Canby City Council on May 21 considered and voted on a series of ordinances, a resolution and intergovernmental agreements. The council approved all items presented during the ordinances/resolutions and old-business segments of the agenda; roll-call tallies were recorded for each item.

At-a-glance results (motions, movers, seconders and outcomes)

- Ordinance 1643 — Walnut Street sanitary sewer contract: Motion to adopt ordinance authorizing the city administrator to execute a contract with DeWitt Construction in the amount of $837,720 for the Walnut Street sanitary sewer, Highway 99 E and railroad boring project. Moved by Council President Hensley; seconded by Councilor Maldonado. Roll-call: Patton — aye; Maldonado — aye; Hensley — aye; Davis — aye; Stearns — aye; Waterman — aye. Outcome: approved (6–0).

- Ordinance 1644 — Four transit vans for Canby Area Transit: Motion to adopt ordinance authorizing purchase of four transit vans from Northwest Bus Sales in the amount of $457,876. Moved by Council President Hensley; seconded by Councilor Maldonado. Roll-call: unanimous. Outcome: approved (6–0).

- Ordinance 1645 — One transit bus: Motion to adopt ordinance authorizing purchase of one transit bus for Canby Area Transit in the amount of $180,796 (amended 05/19/2025 prior to second reading). Moved by Council President Hensley; seconded by Councilor Maldonado. Roll-call: unanimous. Outcome: approved (6–0).

- Ordinance 1646 — City prosecutor agreement: Motion to adopt ordinance authorizing the city administrator to enter an agreement in the amount of $60,000 with Lucy Hale for city prosecutor services. Moved by Councilor Waterman; seconded by Councilor Davis. Roll-call: unanimous. Outcome: approved (6–0).

- Ordinance 1647 — Sludge-hauling services exemption and direct award: Motion to adopt ordinance adopting findings to support an exemption from the formal selection process for sludge hauling, declaring the exemption and authorizing direct award of a contract to Hurd Farms. Moved by Council President Hensley; seconded (recorded). Council discussion clarified that the city sought exemption from competitive solicitation because Hurd Farms is the only local provider and that annual contract amounts over the city manager's signature threshold would still come to council for approval. Roll-call: unanimous. Outcome: approved (6–0). Note: staff said the city would seek council approval each year for direct-award contract amounts over the city manager signature limit (for amounts above $50,000).

- Resolution 1433 — Updated contracting and procurement policy: Motion to adopt a resolution updating the city’s contracting and procurement policy. Moved by Councilor Padden; seconded by Councilor Maldonado. One council member abstained (stated they had not had sufficient time to review); roll-call produced a recorded result of 5 in favor, 0 opposed, 1 abstention. Outcome: adopted (5–0–1).

- IGA with Clackamas County — Homeless services funding: Motion to authorize the city administrator to execute an intergovernmental agreement (IGA) with Clackamas County to receive county funds to support services to extremely low-income and housing-insecure residents and to act as a pass-through for grant funds to the Canby Center. Moved by Councilor Padden; seconded by Councilor Davis. Council described the funding as supporting library programs, police equipment for safety lighting and camera installation in designated sanctioned camping areas, and as funding for the behavioral health specialist agreement with Molalla. Roll-call: unanimous. Outcome: approved (6–0).

- IGA with Clackamas County — Transfer of Pine Street jurisdiction: Motion to authorize the city administrator to sign an IGA between the city and Clackamas County to transfer jurisdiction of a portion of North Pine Street to the city. The county offered $513,000 for an overlay and ADA ramp replacements on that stretch. Moved by Councilor Patton; seconded by Councilor Waterman. Roll-call: unanimous. Outcome: approved (6–0).

- IGA with Clackamas County — Storm drainage maintenance: Motion to adopt an IGA between the city and Clackamas County relating to storm-drainage maintenance on portions of SE First Avenue, SE Thirteenth Avenue and Milano Road, including design-to-city standards for future development. Moved by Councilor Waterman; seconded by Councilor Maldonado. Roll-call: unanimous. Outcome: approved (6–0).

Votes summary and next steps

The items listed above were approved without amendments that changed substantive policy (several items were second readings of previously introduced ordinances). Staff clarified for council how some continued approvals would operate (for example, sludge-hauling will be exempted from solicitation but annual contract amounts over the manager’s signing authority will come to council). Resolution 1433 (procurement policy) will be recorded as adopted with one abstention. Where contracts exceed signature thresholds, staff said those agreements will come back to council for authorization in the budget or a separate contract approval as required.

Provenance

The ordinances and IGAs were introduced and discussed in the ordinances/resolutions and old-business sections of the May 21 agenda and summarized during the action-review segment at the end of the meeting.","mediaType","Video","parentTitle","Canby City Council Meeting for May 21, 2025","oneSentenceSummary","The Canby City Council on May 21 approved a series of ordinances and intergovernmental agreements, including a Walnut Street sewer contract, transit vehicle purchases, a prosecutor agreement, a five‑year exemption and direct award for sludge hauling, an updated procurement policy, and multiple IGAs with Clackamas County.","taxTitle","Canby, Clackamas County, Oregon","taxId",54453,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6449321,"Canby council directs staff to deliver budget meeting 20% reserve target amid debate over cuts and timeline",3953,2983000,6936000,"/Search/View?dp=1&key=3548683-f645980370330c24dbe7be20522aafcf&start=2983&end=6936","https://assets.pipeline.soar.com/3548683-f645980370330c24dbe7be20522aafcf/thumbnail_2983000.jpg","/articles/6449321/Canby/Clackamas-County/Oregon/Canby-council-directs-staff-to-deliver-budget-meeting-20-reserve-target-amid-debate-over-cuts-and-timeline","https://secure.pipeline.soar.com/6449321-dd801c15dc11b1fc883d355418ae8543/orig.mp4?Expires=1771191966&Signature=Gn4pfSKFIQ-aqBfrIK5vKB9zvCpv3Hq0jQ94xos-qpayGOki8nc5byodY2U3cwaDWN8LLf8Xao4FvugYq-M0oFTkHlVbt~Bg-7zZwQeZVR8dZ8c8QQwWWgoGgY2DFBAyvP8xt01RtbmasQUr-tllZmEdwrceJb9xoAVT1xvzNBpaLfyz9R25bDBlUf8RY9J5xTgb9S~Tq8MjmQfj083yVXhWu2b~mPYlU4rJR9gW491QU8vkTmY~PeeS-9IZ~GV4GubFXhlqiu3LZ7X5z7YkRO7I3JnjLGusEThRnMzrhc4d8J9BS6KdkB0xo4kfpNKevZgu4rgCF6vkImi~l9eZQA__&Key-Pair-Id=KUT5TJCACFTXG","The Canby City Council on May 21 directed the city administrator to prepare a proposed FY 2025–26 budget that meets a minimum 20% unrestricted general-fund reserve, after extended debate about whether to accept a staff proposal that would lower the reserve to 15% to avoid layoffs.

Councilors and city finance staff spent more than an hour arguing the trade-offs between trimming reserves to preserve staff and maintaining higher contingency to protect city services if revenues fall. City Administrator Eileen said the leadership team \"unanimously agreed to recommend strategic cuts and to avoid reductions in force,\" and asked the council to set the reserve level so staff could return with targeted budget changes.

Why it matters: The council’s decision determines whether staff must generate roughly $678,000 in additional cuts to meet a 20% reserve target that councilors and the budget officer said would align with the Government Finance Officers Association (GFOA) guidance. That number and the choice to tap reserves shaped later votes and follow-up deadlines the council set for the budget committee.

Most important facts

- Staff presentation: City Administrator Eileen told council that leadership had proposed reducing the general-fund strategic reserve to 15% for the coming year so the city could avoid layoffs, describing the year as a \"bridge year\" because the city expects roughly $1,000,000 per year in additional revenue beginning FY 2026–27 when an urban renewal area sunsets. Finance Director Scott Schlage explained how operating revenues and ending fund balance interact with the reserve calculation.

- Council direction: By consensus the council directed staff to produce a budget that meets a 20% unrestricted general-fund reserve and to return with a formal resolution memorializing the policy at a future meeting. Council members explicitly asked department directors to prepare cuts; staff said departments were already preparing reductions focused on materials and services rather than layoffs.

- Size of the shortfall: Staff and council discussed a roughly $678,000 difference between the proposed budget and a 20% reserve target; the city provided email guidance to the council in the weeks before the budget committee that calculating the larger reserve would require additional cuts if COLA or labor agreements did not come in lower than assumed.

- Process and timing: Councilors and the city administrator agreed that department directors would present their proposed cuts at upcoming budget committee meetings (the second budget committee meeting was scheduled for May 22 and a subsequent meeting for May 29). Council also asked staff to return with a resolution so the change in policy would be recorded formally.

Points of disagreement and context

Councilors split on whether dipping into reserves now was prudent. Several members, including Councilor Davis and Council President Hensley, urged retaining a higher reserve (the council discussed an earlier 2018 resolution that set a 30–40% target and subsequent internal policy language indicating a 20–25% operational target). Councilor Padden said he would accept a 20–25% policy but pressed for even distribution of cuts across departments; Councilor Waterman supported a 15% interim level if it avoids layoffs but also said the council must work immediately to identify new revenue sources.

Budget committee member David Tate urged adoption of the GFOA guideline (two months of operating expenses) and asked the council to explain what taxpayers would receive from holding dollars above that guidance. Several councilors requested a multi-year replenishment plan showing how reserves would be rebuilt to target levels over time.

Council expectations for staff

Councilors asked the administrator and finance staff to:
- Return the next day to the budget committee with department-level cuts that meet the council’s direction (staff reported directors had been asked to identify reductions of about 12% in general-fund budgets to reach the 20% reserve target).
- Bring a proposed resolution to memorialize the council’s reserve policy.
- Provide a multi-year plan or options to replenish the reserve (revenue options, service-priority recommendations and timing).

Ending

Council members agreed there is no simple answer and asked staff to come back with concrete options. The council set an expectation that department directors would show how cuts would work in practice at the scheduled budget committee meetings and that the council would discuss revenue alternatives and service priorities in follow-up sessions.","The Canby City Council on May 21 directed the city administrator to prepare a proposed FY 2025–26 budget that meets a minimum 20% unrestricted general-fund reserve after extended debate about whether to accept a staff proposal to lower the reserve to 15% to avoid layoffs.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6449311,"Resident alleges hostile work environment at city hall during public comment; council cautions some matters are not for public discussion",806,557000,1363000,"/Search/View?dp=1&key=3548683-f645980370330c24dbe7be20522aafcf&start=557&end=1363","https://assets.pipeline.soar.com/3548683-f645980370330c24dbe7be20522aafcf/thumbnail_557000.jpg","/articles/6449311/Canby/Clackamas-County/Oregon/Resident-alleges-hostile-work-environment-at-city-hall-during-public-comment-council-cautions-some-matters-are-not-for-public-discussion","https://secure.pipeline.soar.com/6449311-143b7d167d6f5dc3b13c11401d216d91/orig.mp4?Expires=1771191966&Signature=OlGAlviUTbZj4BCRbRSlD3j97ZVbeSbwwFXQ8iNkP9G5ns4KAflN94Pzli~ivX18Tu1VL5jU4qLxJwcaalMQMc~kMbf-6OQulqjJRuCW4zgRdAjlkdphSYPg~5Yu3~eU1pcX9EMejMzJMRPBXucy94AmpLXbW8Xsgox-Gch90o4RiIotAvj4HuSdtMGdBj0jvAQ1a4YYyFXNx61d1TVM2LK4Y4GevDZUu1aL4YMOfs5azAgbwl0UvXEIm0kmJ665w0P8wtHXbZFIvyfhHVpJlSaeX8fy9CuyVwiOjmckMKJ~QAVYBl60D4YLhzPhVrkVXnTCGdgMRE5O7VAd0oJ99g__&Key-Pair-Id=KUT5TJCACFTXG","During the citizen input period of the May 21 meeting, resident Greg Perez told the council the city had reached a crossroads and alleged that \"it's created a hostile work environment\" at city hall, and criticized the mayor and council for not addressing staff behavior. Perez said he had discussed possible ethics and bully complaints and suggested recall processes for elected officials if matters were left unaddressed.

Council President Hensley and the mayor responded from the dais. Hensley said some matters related to performance reviews and personnel are not appropriate for open public discussion and confirmed that personnel or performance issues were being addressed in executive sessions and through internal processes.

Why it matters: Public commentary raised concerns about staff treatment and council oversight. Councilors emphasized the limits of what can be discussed in public meetings about personnel matters and that performance reviews and disciplinary actions are handled through appropriate confidential processes.

Details

- Public comment: Greg Perez identified himself as a Canby resident and said the city manager and finance leader had failed to act when he perceived \"berating and harassment\" of an employee. He described an ongoing hostile climate and urged the council to act, even suggesting recall if elected officials did not respond.

- Council response: Council President Hensley noted performance evaluations and related discussions are generally not for public session and said the council had been addressing these topics internally. Hensley also asked Perez to let council processes proceed and urged follow-up through staff channels.

Ending

Councilors reiterated that disciplinary and personnel performance matters are handled in executive session under Oregon law and are not appropriate for open deliberation. The council later moved into executive session under ORS 192.660(2)(b) to consider personnel matters.","A resident publicly accused city leadership of permitting a hostile work environment and criticized the city administrator and council for inaction. The mayor and council replied that personnel performance matters are not appropriate for open-session discussion and pointed to internal processes.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6449316,"Canby residents and parks committee press council for clearer accounting of parks maintenance fee and future projects",6850,971000,7821000,"/Search/View?dp=1&key=3548683-f645980370330c24dbe7be20522aafcf&start=971&end=7821","https://assets.pipeline.soar.com/3548683-f645980370330c24dbe7be20522aafcf/thumbnail_971000.jpg","/articles/6449316/Canby/Clackamas-County/Oregon/Canby-residents-and-parks-committee-press-council-for-clearer-accounting-of-parks-maintenance-fee-and-future-projects","https://secure.pipeline.soar.com/6449316-bc1b21de486e98b7e42bed0d4f7a8783/orig.mp4?Expires=1771191966&Signature=GQ1a6LwcVaKoMR1BaBtjM6tRj90EThRmTwdnc-0Gz0evn4DzYraH50CL0cNYop7Wh63PoHmKLzO5BdXdQXzBEyKzOWwHF9o289tFN8GRaE55HL1rj23W0qhT2O3XJDxd5kCFrUfIGpUaBRDXS-pOo5~dSp8t9uxbueC4qGz~lPlOd9odenEy4aESR6TZggRy4JJ0tHRgSQFcOWwFoiA~2vUqhYZrUmpFTfpKc2Vs5wjuPKVAvRxRhUrAeuYsIA8SUPQRJC1RA1irkUel4biiTnBSXTcVihm82A6O6yM1bX-CSxk93t2C~siMWHVeTPGQzyjnnOYIPcb1kt5yMLLEwg__&Key-Pair-Id=KUT5TJCACFTXG","At the May 21 Canby City Council meeting, residents and a parks committee member asked the council and staff for clearer accounting of the city’s park maintenance fee and details about what the fund pays for.

Jim Simnan, who said he serves on the parks and recreation board, told the council the board wants to \"find out where the city's parks and rec maintenance fee, where that goes,\" and requested staff provide numbers so the committee can plan for maintenance and small upgrades. Finance staff and the city administrator explained that park maintenance fee revenue posts to a single line item and some of the fund pays for labor costs for park maintenance; system development charges (SDCs) fund larger capital projects such as the recreation complex and certain new park elements.

Why it matters: Citizens said the city collects roughly $400,000 annually in park-related revenue and want transparency about how the money is split between labor, materials and project work. Councilors asked staff to provide clearer breakout information and for the park committee to return with priorities.

Key details

- Citizen request: Jim Simnan said the parks board needs an accounting so it can plan whether maintenance fee funds can pay for upgrades such as restroom or parking improvements at parks. He asked how the committee should request that information from staff.

- Staff response: City staff said much of the maintenance-fee fund pays personnel costs for park upkeep. The city also uses SDCs for major capital projects; those SDC-funded projects do not come from the park maintenance fee. Finance staff acknowledged limitations in current accounting software for producing extremely granular breakdowns but said they would provide GL detail to satisfy requests where possible.

- Follow-up: Councilors and staff agreed to provide more specific general-ledger detail for recent years where records exist and to discuss a clearer policy about park maintenance fee priorities and allocations.

Ending

Council members said the park maintenance fee policy and accounting will return in future committee and council discussions; staff noted some historical data are purged and suggested a near-term approach of providing current-year and recent GL detail while improving forward-looking coding to allow clearer reporting.","Park volunteers and a parks commissioner pressed the council to clarify how the city accounts for park maintenance fee revenue and how that money is prioritized. Park committee members said they lack detail about the fee balance and asked for clearer reporting and a policy on use of funds for maintenance vs. capital projects.","actionData","errors"]

Article not found

Canby council approves sewer contract, transit vehicle purchases, prosecutor agreement, procurement policy and several IGAs

Canby council directs staff to deliver budget meeting 20% reserve target amid debate over cuts and timeline

Resident alleges hostile work environment at city hall during public comment; council cautions some matters are not for public discussion

Canby residents and parks committee press council for clearer accounting of parks maintenance fee and future projects