[{"_1":2,"_100":-5,"_101":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76,88],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6539786,"mediaKeyId","3585883-aece1d30fd4cb084ab7514f508eeafb3","parentId",3585883,"title","Committee reviews vendor renewals: access control maintenance, library resources, EL and special‑education programs, IT services and music partnership","audioSeconds",1595,"startMs",1351000,"endMs",2946000,"viewUrl","/Search/View?dp=1&key=3585883-aece1d30fd4cb084ab7514f508eeafb3&start=1351&end=2946","thumbnailUrl","https://assets.pipeline.soar.com/3585883-aece1d30fd4cb084ab7514f508eeafb3/thumbnail_1351000.jpg","articleUrl","/articles/6539786/Illinois/Committee-reviews-vendor-renewals-access-control-maintenance-library-resources-EL-and-specialeducation-programs-IT-services-and-music-partnership","mediaUrl","https://secure.pipeline.soar.com/6539786-a378473965d60f452f9bb0fbe532eb09/orig.mp4?Expires=1770998150&Signature=je22Z2BFpnUKmvDZs5R27-FqKqTtCtDoVjrM2Njue1pCZlDQ5J-y-4kiSrV47iQca2wkajM3eTm1ENfcbnbArvgTr~SHjiBBr2hNsWH7wHNf9Sb6nFH446sYi3bQuEsRfEj~p5SSrYK0GAuxInbOIVP2x4NMLeWdD1VXeFfPwYlccjSBUH-YktTmYk2VYwdABLMnRME1BVC3efv5ni2Wn6QN~L6oYfhKL-J8JDjNZlfyJg6rYaiPdJOu3BYkLfDkbFOUJc4Bg~cHRIJ1xtPYm0kR5C28LxjBAyTWj8u0CtLVAliWPx9F5TKAmggEVjqhrqJdK4KDL9QNCUatiGtREQ__&Key-Pair-Id=KUT5TJCACFTXG","author","Proviso Twp HSD 209","date","2025-05-28T13:09:19Z","article","The committee of the whole received a series of information items and recommended renewals across technology, curriculum and extracurricular partnerships.

Access control and building systems: The district described its Johnson Controls (JCI) building-access system and said it is recommending a maintenance and managed-services arrangement that would include annual preventive inspections and periodic on-site work prior to the fall term. Staff presented a three‑year maintenance estimate reported “in the magnitude of around $36,000 for East, West and Managed Science Academy” and a three‑year total shown in the packet of roughly $109,942 for all sites combined as presented to the committee.

Library resources (Gale): The district recommended renewing its Gale research platform for another year while the district pursues expanded teacher training and compares alternative academic databases. Staff said usage rose this year after an October professional-development push, but overall retrievals and sessions remain below target. The renewal cost presented was approximately $50,006.49, about a 5% increase from last year’s ~$48,000 fee; staff recommended a one‑year renewal while the district vets other platforms.

English-learner supports (Summit K12 and Elevation): The district proposed one-year contracts for Summit K12 (an online instructional and progress‑monitoring platform) and Elevation (an EL data-warehouse and compliance system). Staff said Summit K12 replaces a prior system that staff judged more appropriate for younger students and that Summit includes benchmark assessments, progress monitoring and personalized learning plans; the presented Summit K12 price was $38,463.65 and the Elevation renewal was $39,407.21. Staff said Title III funds would be used for these purchases and emphasized the district intends a robust professional-development rollout at the start of the school year.

Special education curriculum (TeachTown): Staff recommended purchasing TeachTown, a curriculum aimed at the district’s most severe and profound special‑education (life‑skills) students. The packet showed a one‑time or annual cost figure in the range of $166,000 to cover licenses and implementation for approximately 40 students and five teachers; staff said grant funding would cover the cost and that one teacher will pilot the curriculum during summer school.

Merit School of Music partnership (PMSA band): Staff asked the committee to continue an existing partnership with Merit School of Music (the packet included the name “Merit/Merritt School of Music” in discussion). The service agreement presented lists $71,621.20 for the contracted band instructor (salary and administrative hours) and an additional $15,000 in grant-supported equipment funds for instruments and repairs. Committee members raised equity questions about access for students at Proviso East and West and asked staff to prepare a comparison of offerings and instrument support across campuses.

IT managed services and cybersecurity (Mindsight): The committee reviewed renewal plans for Mindsight-managed IT services, which provide managed servers, monitoring and a virtual chief information security officer. Staff said the district’s cybersecurity posture has improved and that the renewal would lock in pricing for the next three-year term with modest increases to the security service portion.

PowerSchool student information system: Staff presented a PowerSchool renewal for the district’s SIS, learning-management integration and online registration services. The packet showed a renewal cost in the district materials of roughly $161,281.01; staff reported trimming unused modules and emphasized the district will continue online registration and parent-app access.

Personnel motion: During the meeting a motion was made to approve the 05/27/2025 amended personnel reports with a replacement on the report (replace line 4.a.1 with Katrina Singletary) and to pull agenda item 10. The transcript records the motion to approve and the pull of item 10 but does not record the result of the vote in the committee transcript.

Outcome: The items were presented for committee review and will appear in upcoming board packets; no recorded final approvals or votes were captured in the committee transcript.","mediaType","Video","parentTitle","Proviso Township High Schools District 209 - BOE Committee of the Whole Meeting - 5/27/2025 Part 2","oneSentenceSummary","The committee of the whole reviewed a package of renewals and proposed purchases — from building-access maintenance to library resources, English-learner platforms, a life‑skills curriculum, IT managed services and a contracted band instructor — and discussed equity and implementation plans.","taxTitle","Proviso Twp HSD 209, School Boards, Illinois","taxId",55227,"location","Illinois","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6539791,"Proviso 209 finance staff outline referendum, life-safety and nonreferendum borrowing options and set tentative June timeline for FY26 budget",428,1612000,2040000,"/Search/View?dp=1&key=3585883-aece1d30fd4cb084ab7514f508eeafb3&start=1612&end=2040","https://assets.pipeline.soar.com/3585883-aece1d30fd4cb084ab7514f508eeafb3/thumbnail_1612000.jpg","/articles/6539791/Illinois/Proviso-209-finance-staff-outline-referendum-life-safety-and-nonreferendum-borrowing-options-and-set-tentative-June-timeline-for-FY26-budget","https://secure.pipeline.soar.com/6539791-a702205a8c5d07f02094f54fed812d3b/orig.mp4?Expires=1770998150&Signature=YrjN3nlkLLS2knZOvae4TrKU~XSOxa9wNkWa7uuYkJvKsy0BS0y0uejvPUgE4T83IkzzSHAZU55b6h~nSU3M08erhTiojzO0L1hDl1oPp0o-5Tt408QWaoNEo~2ivi6gLBU01eQoN1kqCH7YbQ3jSmWxer6fbk~VZ~wj5DsjKID5-ltFuyhClApcjU2wRXDzruDf01oDg~ASfub7U3sk4IuLfVUynjZbb9nRcMg-idg9RUhFYQ9VC7F8g84Oa1D7Y0dXJa2IVeMtNSVRKiccJwpEAzJji6PygxJ5jeuQ11eHDd3XYjx2GDsVJ1Yg17idpOcOJOf4bkPZBUtygjKKAw__&Key-Pair-Id=KUT5TJCACFTXG","Finance staff presented a high-level overview of capital funding options for Proviso Township High Schools District 209, explaining referendum bonds, life-safety borrowing, nonreferendum bonds tied to debt-service-extension limits, and a nonborrowed fund-balance contribution alternative. The briefing was delivered as part of a committee of the whole discussion about long-range capital priorities.

The finance presentation summarized four funding approaches: use of fund balances/operating budget (nonborrowed); a referendum bond asking voters to approve debt; life-safety bonds tied to Illinois school building approvals; and nonreferendum bonds issued against the district’s debt service extension base. Staff also walked the committee through sample tax-impact matrices comparing homeowner effects at different bond sizes. For example, the packet showed that an $8 million referendum would raise the owner of a $100,000-home’s annual tax by about $76 under the example presented.

Reserves and timing: Staff reported the district’s cash-on-hand had fallen from a reported 14 months at an earlier presentation to approximately 5.9 months as of recent reporting, and that the district expects to close the fiscal year around six months of reserves. Staff said a life-safety fund had been used in recent projects (including a roof replacement at Proviso West) so the district avoided taking a loan for some work.

Life-safety borrowing and legal limits: The presentation explained that life-safety borrowing requires ISB-style approvals (transcript referenced an approvals process) and that nonreferendum borrowing is constrained by the debt service extension base — a statutory borrowing capacity. Staff said the district’s current nonreferendum borrowing capacity was roughly $7 million as of February 2025 per the materials shown to the committee.

Budget calendar: The district intends to present the tentative FY26 budget to the board in June. Staff said the tentative budget will be placed on public display for 30 days and then follow the statutory process — a public hearing and final adoption by the legal deadline (September 30); staff said their aim is to adopt earlier where practicable so the district can implement the budget before staff return in the fall.

Outcome and next steps: The committee received the overview and asked clarifying questions. Staff said they would invite PMA Securities (the district’s municipal advisor, represented in the materials by Mr. Bob Lewis) back for a more detailed in-person presentation if the board asks for it. No formal vote or commitment to a financing path was recorded in the committee transcript.","District finance staff briefed the committee of the whole on capital-funding options — including referendum bonds, life-safety bonds and nonreferendum bonds — and said the tentative FY26 budget will be presented in June for public display ahead of the statutory September adoption deadline.",{"_33":89,"_35":36,"_37":38,"_39":90,"_41":91,"_43":92,"_45":93,"_47":94,"_49":95,"_51":96,"_53":97,"_55":56,"_57":58,"_59":98,"_61":62,"_63":64,"_65":99,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6539796,"Proviso 209 staff recommend extending First Student bus contract while requiring on-time guarantees, discounts and new ridership tracking",547,413000,960000,"/Search/View?dp=1&key=3585883-aece1d30fd4cb084ab7514f508eeafb3&start=413&end=960","https://assets.pipeline.soar.com/3585883-aece1d30fd4cb084ab7514f508eeafb3/thumbnail_413000.jpg","/articles/6539796/Illinois/Proviso-209-staff-recommend-extending-First-Student-bus-contract-while-requiring-on-time-guarantees-discounts-and-new-ridership-tracking","https://secure.pipeline.soar.com/6539796-02eb3cb169d5b57673ed5ac8ba10ad8d/orig.mp4?Expires=1770998150&Signature=dwk4K-irwI2L4c3WzcouiCxkE50ZXCbqep1znYd7gSi5oC7BuRC3bjKXz0iWPo4xJWZC80qh-UvB9Mcs7n6Jr0Kd4IIh9GfJsJRF3u1C-g00Bt2leml4F2zF1f6BT38~AQ6Zg~1S0hj2kmtaCxCwK3HRer5KHh2eY4DdHXQqNM1kqsIxj3dDd5~BulZVB0g4r-5XKgaF1gH4fuGYrcciP-7vc-KG2yLdrvkBI~IONisnof021-TgqNOtKIaWa0PR4~sr6qxaTPIZHhpWQPfMmx9GsOMagi31VbDdVj2Kw8SWTrYwJX5kmbvRnpeIVnRsUxfvq~UH9C1p3PIGV1fZmw__&Key-Pair-Id=KUT5TJCACFTXG","Proviso Township High Schools District 209 staff presented a proposal to extend the optional fourth and fifth years of a five-year transportation contract with First Student, asking the board of education committee of the whole to discuss service guarantees, discount terms and improved ridership tracking.

The district said First Student currently charges $228.75 per AM route for Proviso East, Proviso West and Madison Academy runs and has proposed a 3.5% increase. Presentation materials shown to the committee listed a $239.94 per-route charge for 2025–26 in a column labeled “7 routes or less” and an adjusted per-route figure of $236.76 for networks with more than seven routes; 2026–27 rates in the packet were shown as roughly $248.00 (≤7 routes) or about $245.00 (>7 routes). District staff said Proviso operates far more than seven routes: 19 routes at Proviso West, 16 at Proviso East and eight at Madison Academy as presented to the board.

Why it matters: Transportation is a major operating cost for the district and school start times and activity routes directly affect student access and participation. Board discussion focused on whether to keep First Student — the district’s sole contractor for the service since the state approval — negotiate changes, or go back out to bid.

What staff proposed and the district’s conditions: Staff emphasized several service-quality requirements they negotiated with First Student and recommended be written into an extension if the board approves one. Key provisions described to the committee included:
- On-time guarantees tied to financial penalties: the vendor would guarantee on-time arrival for routes and provide discounts if routes are late; delays of 20 minutes or more would qualify for a 75% discount in some circumstances as described by staff.
- Clarified fault vs. force majeure: the presentation distinguished delays caused by vendor staffing or equipment problems (for which the vendor would be liable) from delays caused by extraordinary circumstances such as severe weather or trains blocking routes. Staff said some train-related delays at Proviso West are not attributable to the vendor and would not automatically trigger discounts.
- Evening activity runs: a requirement that after-school/activity drop-offs end earlier (staff said evening activity runs were arriving as late as 4:30 p.m. last year and that the district negotiated returns around 3:30 p.m. for some runs).
- Supervisor and maintenance oversight: supervisors would provide fuel/inspection reports and ensure drivers follow safety procedures.

Data, accountability and ridership: Board members repeatedly pressed staff on measurement and documentation. Staff said the district did not have a unified, searchable record of last year’s route problems and discounts but that the district is establishing a new incident-reporting form and a monthly review cadence tied to invoicing and discounts. Staff also said nightly PowerSchool data feeds are now sent to First Student so routing is more automated than in prior years, and staff proposed piloting student badging and improved nightly data exchanges to capture seasonality and daily ridership.

Board questions and concerns: Board members asked how ridership would be counted, whether families should be asked to “opt in” for bus service on the registration form, and whether the district can require daily head counts or badge scans. District staff replied they are building procedures and data collection tools; they cautioned that ridership is seasonal and can vary substantially with weather and families’ weekly schedules, so any opt-in policy must allow flexibility.

Contract strategy and price rationale: Staff told the committee First Student offered a 3.5% increase, which staff said is substantially lower than escalations other districts are seeing (staff said comparable districts were seeing double-digit increases), and that about 3.3 percentage points of the requested increase reflects salary pressures. Staff recommended the district consider exercising the two optional years rather than going to bid immediately, citing continuity of service and the district’s ability to negotiate service guarantees and monitoring procedures. Staff said they will return with updated board memos as the proposal is refined.

Outcome: The item was presented for discussion; there was no formal board vote recorded in the committee transcript. Staff said they will bring more detailed documentation and recommended contract language back to the board.","District staff sought board input on extending the optional final two years of a five-year transportation contract with First Student, proposing a 3.5% price increase, service guarantees and new data collection to measure tardiness and ridership.","actionData","errors"]

Article not found

Committee reviews vendor renewals: access control maintenance, library resources, EL and special‑education programs, IT services and music partnership

Proviso 209 finance staff outline referendum, life-safety and nonreferendum borrowing options and set tentative June timeline for FY26 budget

Proviso 209 staff recommend extending First Student bus contract while requiring on-time guarantees, discounts and new ridership tracking