Circuit Court approves $117K audio video recording system to address stenographer shortage

The New Kent County Board of Supervisors took a significant step towards modernizing its judicial system during the April 14, 2025 meeting, approving a proposal for a new audio and video recording system for the Circuit Court. This decision comes in response to a growing shortage of stenographers, a challenge that has prompted Rappahannock Community College to launch a new stenography program, which will take years to produce certified professionals.

Mister Hathaway, presenting the proposal, emphasized the urgency of the situation, noting that certain court proceedings require accurate transcripts. The proposed system, sourced from BIS Digital, is designed to automatically record and transcribe court sessions, ensuring that the county can maintain compliance with legal requirements despite the stenographer shortage. The total cost for the system is capped at $117,000, with a state reimbursement of over $36,000, bringing the county's final expense down to approximately $81,317.

The board discussed maintenance responsibilities, confirming that while the software comes with a warranty, the county's IT department will handle the upkeep of the necessary hardware. Circuit Court Clerk Miss Crump reassured the board that BIS Digital is sanctioned by the Supreme Court of Virginia and has extensive experience, having implemented similar systems in about 100 courts across the state.

The board's approval of this system not only addresses immediate operational needs but also positions New Kent County for future growth, as the equipment is transportable to a new courthouse should plans move forward. This proactive approach highlights the county's commitment to maintaining efficient judicial processes in the face of evolving challenges.