[{"_1":2,"_87":-5,"_88":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6213405,"mediaKeyId","3676708-8cc20579e88e199db44fd7da75797a4f","parentId",3676708,"title","Troutdale CAC reviews minutes-retention practices, approves May 7 minutes and nominates Victoria to TCAB","audioSeconds",289,"startMs",100000,"endMs",389000,"viewUrl","/Search/View?dp=1&key=3676708-8cc20579e88e199db44fd7da75797a4f&start=100&end=389","thumbnailUrl","https://assets.pipeline.soar.com/3676708-8cc20579e88e199db44fd7da75797a4f/thumbnail_100000.jpg","articleUrl","/articles/6213405/Troutdale/Multnomah-County/Oregon/Troutdale-CAC-reviews-minutes-retention-practices-approves-May-7-minutes-and-nominates-Victoria-to-TCAB","mediaUrl","https://secure.pipeline.soar.com/6213405-121aa9bd92331abd865ddc875dea8688/orig.mp4?Expires=1775993793&Signature=M0kSIVTAIsHcRiyLe9GR5mNTQRhADG87Ibc1KQ7~ijvU40-aNj0IjYCxRTWrZ3wEvWNWXlNstYNkdqdGvFOK57~Za2A1KQysbCBtW9foJS1cCbT3dUOnlu8~QJCk7RLIEtwjmGFHE16wOTiapJirczxKH0CT2HRqPvU0eUN9rhdiXI7IC3oRH5OyrNDXMoSnQX8Ic0mZoq6RQ22FgKPJBVa10ahH3FCEzRu9LKklwQsJ792SmKvKW3y1BFD6qbM8tug8vghvMlHD19DFioBLl9X4s1jYYRBuBe5LoemZpQxLt5V~NMardl4jEoEPcIZfv2XO3pjbMrrJHA9V~~-KGw__&Key-Pair-Id=KUT5TJCACFTXG","author","City Council of Troutdale, OR","date","2025-06-05T12:51:06Z","article","At its June 4 meeting the Troutdale Citizens Advisory Committee reviewed what the city must include in meeting minutes under the Oregon Revised Statutes, approved the May 7, 2025 CAC minutes with amendments and nominated Victoria to serve as the committee’s representative on the Town Center Advisory Board (TCAB).

Staff member Diane explained the city's minutes practice and state requirements, saying minutes should provide a brief overview of attendance, actions taken and summaries of discussion rather than verbatim transcripts. \"This sheet explains exactly what is required for meeting minutes, from the ORS — Oregon Revised Statutes,\" Diane said during the meeting. She told the committee minutes and recordings are posted to the city website and to the city’s YouTube channel \"usually within a day or two,\" and that staff believes recordings remain available for at least five years but that an internal archival system would require additional budget and council direction.

On procedure: A committee member moved to accept the May 7 minutes with amendments and another committee member seconded the motion during the meeting; the motion was made and seconded on the record and the committee proceeded. The transcript does not record a roll-call vote or a formal tally.

TCAB nomination: Several members spoke in support of continuity in the Town Center Advisory Board appointment. One committee member nominated Victoria as the CAC appointee to TCAB and another member seconded the nomination. No other nominations were offered and the committee voiced no objections during the meeting. The transcript records the nomination and seconding but does not include a formal recorded vote.

Records-retention clarification: Committee members raised questions about how long recordings and minutes are kept and where they are accessible. Diane advised that city recordings are posted on YouTube and on the city’s website after meetings. She said creating an internal, longer-term archive would require council direction and additional budget to purchase storage capacity and staff time.

What comes next: The committee asked staff to make the specified corrections to the May 7 minutes, and Diane or other staff will follow up on questions about records-retention policy and council-level direction if committee members wish to seek longer internal archival storage.","mediaType","Video","parentTitle","Troutdale Citizens Advisory Committee Meeting - June 4, 2025","oneSentenceSummary","The CAC reviewed state requirements for meeting minutes and public recordings, approved the May 7 meeting minutes with amendments and nominated Victoria as the committee's Town Center Advisory Board representative; staff clarified retention and posting practices for recordings.","taxTitle","Troutdale, Multnomah County, Oregon","taxId",70315,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6213411,"Troutdale advisory committee pushes for proactive public outreach, schedules Main Street on Halsey engagement",2181,912000,3093000,"/Search/View?dp=1&key=3676708-8cc20579e88e199db44fd7da75797a4f&start=912&end=3093","https://assets.pipeline.soar.com/3676708-8cc20579e88e199db44fd7da75797a4f/thumbnail_912000.jpg","/articles/6213411/Troutdale/Multnomah-County/Oregon/Troutdale-advisory-committee-pushes-for-proactive-public-outreach-schedules-Main-Street-on-Halsey-engagement","https://secure.pipeline.soar.com/6213411-f47ebf56cb0367cb4d3ec1054bad2ae2/orig.mp4?Expires=1775993793&Signature=fAZcCuJTh0z58T23BR9m0AA-CqDrnR18c6WLeqWC--tuoGg2AM2YN1NxSe9vAyMzNA5Ma70sOO1W2PxzWJXfI11GiI2xVG0zOY7yXaj28fAAaZGIeomXtaVO8MPViV3mdGYDYBUylJdYS36SiOCAZADmDAKROXaTaSAgLNp0mf9YEYZYVnSdpszoEdGJWF4GBXbtILxa0vHwyNxkDcaNT8GXAGVFHu9XdJWpy-SJm2Q9fo0JsHkabirLSymZXqoYsh64FlAXYtVkv0c7BKOMV-NZlp69w2lbOcp1Dr30EDh2TxzzlpfJR3M3VLCDZ290OQvDPyVNNQEAMcQRWZmpBQ__&Key-Pair-Id=KUT5TJCACFTXG","Members of the Troutdale Citizens Advisory Committee on June 4 agreed to shift from primarily passive to more proactive public outreach, asking staff to present engagement metrics and to work with the committee on in-person events tied to a pending Main Streets on Halsey corridor code amendment project.

The committee asked staff to bring data on current outreach channels — social media metrics, YouTube views, email and website hits, and in-person engagement numbers — and to describe which methods are working. \"That sort of seems like the low hanging fruit as far as the data that we already have,\" said Committee member Kevin Minkoff, urging a baseline presentation of metrics and channels. The group also asked staff to review the city’s public-notice procedures and to compare them with state requirements.

Why this matters: Committee members said several recent state mandates and planning decisions — notably changes tied to parking and clean-energy rules — highlighted gaps in public awareness. The CAC said it can help direct citizens to legislative information and to local representatives, and can experiment with targeted outreach tactics to raise awareness before rules are finalized.

Committee members proposed several immediate actions. They asked staff to invite Marley (economic development) to present data on engagement and First Friday attendance; to provide an itemized list of current engagement methods and their effectiveness; and to prepare a short primer on how and when the public is notified about land-use actions (for example, notice radii and timelines). The committee also discussed using the local Champion newspaper, recurring CAC snippets in that paper, short social-media posts and an informational video on how to make public comments. \"It's our job as citizens to be paying attention to that stuff,\" said Shelby, a committee member who described tracking bills and referring people to third-party bill-tracking services.

Staff previewed a linked outreach task: a code-amendment project for design standards along the Halsey corridor. Dakota, a city staff member, said the project will emphasize community engagement with downtown and corridor businesses and that consultant work will be reviewed by the planning commission and the CAC. Dakota asked the CAC to consider taking responsibility for one community event tied to the project and to meet for a preview session so committee members can answer public questions accurately at a First Friday or similar event.

Logistics and timeline: Committee members tentatively discussed showing up at First Friday events; they identified potential dates and agreed to plan a presence for the fall. Dakota said the Main Streets on Halsey work is on a schedule that could produce code drafts for public review between late summer and early fall, noting the team aims for adoption in the months following the turn of the year. Staff also said a portion of grant funding is available to spend on outreach materials and events.

Other outreach items the group discussed included: collecting data from recent volunteer applicants to learn where they heard about openings (social media, posters, Champion, word-of-mouth); testing informal public-facing materials such as a short \"how to comment\" video; and tabling at community events including movie nights, First Friday and Mayor Square events. Staff clarified that Kevin Mooney handles the city's daily social-media accounts and that Marley compiles some engagement reports and uses the PlaceYour platform for parks-related metrics.

Next steps: The CAC asked staff to (1) compile the list of current engagement channels and associated metrics, (2) compare the city’s public-notice practices with state requirements, (3) invite Marley to present engagement data at a future meeting and (4) schedule a CAC work session in advance of a First Friday tabling opportunity so members can prepare talking points and materials.","At its June 4 meeting the Troutdale Citizens Advisory Committee agreed to pursue more proactive public outreach — asking staff to present existing engagement data, to review public-notice practices and to help plan community events tied to the Main Streets on Halsey code amendment effort.","actionData","errors"]

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Troutdale CAC reviews minutes-retention practices, approves May 7 minutes and nominates Victoria to TCAB

Troutdale advisory committee pushes for proactive public outreach, schedules Main Street on Halsey engagement