[{"_1":2,"_124":-5,"_125":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,76,88,100,112],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},"mediaId",6211272,"mediaKeyId","3697039-2dcd9fba6ca251b0549f5295f0a1179f","parentId",3697039,"title","Board approves AI asset and warranty system to centralize manuals, tickets and preventive maintenance","audioSeconds",2111,"startMs",11689000,"endMs",13800000,"viewUrl","/Search/View?dp=1&key=3697039-2dcd9fba6ca251b0549f5295f0a1179f&start=11689&end=13800","thumbnailUrl","https://assets.pipeline.soar.com/3697039-2dcd9fba6ca251b0549f5295f0a1179f/thumbnail_11689000.jpg","articleUrl","/articles/6211272/Utah/Board-approves-AI-asset-and-warranty-system-to-centralize-manuals-tickets-and-preventive-maintenance","mediaUrl","https://secure.pipeline.soar.com/6211272-c2ab72a63d14ae40c2618e70ea4833cf/orig.mp4?Expires=1770434710&Signature=KO0aN~n7n7yosmehp3l6jUYz3gLXaVNZd98HQTvkY2UMNOKEkk2mLzOteKDhlTc3RLE3MY43-DjtSwJvRzNkbXu3qDTq5DhCIxkk9yWGtogB45ckujqcl~BcbJQjdoPRPo012ynChonULVa0aZ6SdPMkE8JNmDjg2rsSuBayyxB-rd4IYn5LHhJ6kDl6~avJ94-V47PqiTXxkjcshAZ6kYM0flV7SXoLkozl8A0NuzAVJd~eEipvopfoWelMK2tibbiVSOsAnVkSpfOURJI8MqryTLOvOl1kJEpbD8SlYYp5sMQ0RGC1YqrzNi47sNTcIe7NpAovpRj7EwNB1qvFdQ__&Key-Pair-Id=KUT5TJCACFTXG","author","Ogden City School District","date","2025-06-06T03:55:11Z","article","The Ogden City School District board approved a multi‑year contract for an AI‑driven asset and warranty management system intended to centralize operations and maintenance (O&M) manuals, warranties and preventive‑maintenance workflows.

Staff described a software platform (presented as WarrantyHive) that ingests large documentation sets from construction projects, extracts warranties and manufacturer contact information, and can answer facility‑specific questions from that repository. District presenters said the tool was able to identify warranty terms for metal wall panels and provide manufacturer contact details after staff uploaded thousands of O&M pages for one building.

The system also includes a ticketing and preventive‑maintenance module: staff said it can generate scheduled maintenance tasks from manufacturer guidance, notify specific trades (for example, air‑handler technicians versus custodial staff) and store photo‑ and time‑stamped evidence of maintenance to support future warranty claims. Staff noted the district currently pays for a facilities ticketing module (Incident IQ) and said the WarrantyHive subscription would replace that expense; there is an upfront data‑ingestion and implementation fee to load documentation for the district’s buildings followed by an annual subscription fee.

District staff said they ran a competitive solicitation, received four proposals and determined other vendors either could not meet the technical requirement to ingest and query entire O&M manuals or could not implement the automated warranty‑and‑asset extraction the district required. The company presented a demonstration showing how a building custodian could photograph a defect and, within the system, identify a 10‑year and a 30‑year warranty, manufacturer contacts and next steps; staff said the demonstration used documents from the district’s Child Nutrition building.

The board approved the contract after discussion of scope, the timeline for document ingestion, mobile‑device access for field crews, ownership of district data and contractual protections if the product did not fully meet expectations. Staff said they expect staged uploads beginning after approval, will prioritize newer projects for full ingestion, will show the system to maintenance and custodial staff at their summer training, and will continue to work with the vendor on mobile app functionality and integration with existing workflows.

A motion to approve the WarrantyHive procurement was made by Board member Peterson, seconded by Board member Anderson, and carried by the board’s voice vote.","mediaType","Video","parentTitle","Board of Education Meeting June 5, 2025","oneSentenceSummary","The Ogden City School District board approved a contract to deploy an AI‑based asset and warranty management system that will ingest construction O&M manuals, extract warranties and manufacturer data, and produce preventive‑maintenance tickets.","taxTitle","Ogden City School District, Utah School Boards, Utah","taxId",65972,"location","Utah","headline","","shortSummary",{"_33":77,"_35":36,"_37":38,"_39":78,"_41":79,"_43":80,"_45":81,"_47":82,"_49":83,"_51":84,"_53":85,"_55":56,"_57":58,"_59":86,"_61":62,"_63":64,"_65":87,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6211277,"District nutrition staff outline menus, funding and food‑security work; ask board to consider small price change",1543,5139000,6682000,"/Search/View?dp=1&key=3697039-2dcd9fba6ca251b0549f5295f0a1179f&start=5139&end=6682","https://assets.pipeline.soar.com/3697039-2dcd9fba6ca251b0549f5295f0a1179f/thumbnail_5139000.jpg","/articles/6211277/Utah/District-nutrition-staff-outline-menus-funding-and-foodsecurity-work-ask-board-to-consider-small-price-change","https://secure.pipeline.soar.com/6211277-d43ad6a393ff52bf37b55d507643896c/orig.mp4?Expires=1770434710&Signature=Vzr33h79wPea5AgTCu-AeIVXWcv6Tz~xzarpIlC-zYUWJqYKFpbU9sxbfRFnXI3NGjSBbcNPIKKML9QExYKagZE8pfFgPMny6ChQkyVvQzs3734PKGz7d9ZArn1CcSbc5Gwt~4U6rL8T~7dS0p1vMeL7shdC9jVAH2ExoY-UfMjZILoYuN-wr4THWR~un~TK8fn9mA4SDXw~6I-gMjngcxsNr1qkM6ptf~pEGV37uxObAkndIsaY02UIDkrxpYAkP6NfUZUpASEThDPXiNXd5v31wl-4g25kpSiKLqOzdeXMc0lAzL0YAfAIDeMzazL8gqEUmwqKv800LKabbW01aQ__&Key-Pair-Id=KUT5TJCACFTXG","The Ogden City School District child nutrition team presented an overview of the district’s meal program, federal nutrition requirements and local participation rates, and signaled a small paid‑meal price increase to help close budget gaps.

Child Nutrition Director (name not provided) said the district serves about 6,500 lunches a day — roughly 65% of the district roll — and about 4,200 breakfasts a day through grab‑and‑go and classroom breakfast programs. Ten district schools qualify for the federal Community Eligibility Provision (CEP), which makes breakfast and lunch free at those sites. The director told the board that the National School Lunch Act (Richard B. Russell National School Lunch Act) and subsequent federal guidelines — including components of the Healthy, Hunger‑Free Kids Act of 2010 — shape meal components, calorie ranges, whole‑grain requirements and sodium and sugar limits.

The nutrition team explained the five meal components (meat/alternate, fruit, vegetable, grain, fluid milk), federal \"offer versus serve\" rules for reimbursable meals, and the requirement that a served lunch include at least three components with at least a half‑cup of fruit or vegetables. Staff noted federal and state reporting obligations, civil‑rights training requirements and the district’s use of USDA entitlement foods in its warehouse, and they described constraints such as Buy America produce rules and seasonal limits on fresh items.

The team described prizes, outreach and school‑level engagement programs — themed meal weeks, manager awards and partnerships with community sites for summer feeding — and said staff have won state and regional awards for program quality. They also described operations: the district operates 17 kitchens with 10 child nutrition staff overseeing menus and training, and most product purchasing is done through cooperative bids and distributors.

Director and staff raised funding pressure and said they will bring a proposal to the board to raise paid‑meal prices by 25¢; they noted the district’s paid meal prices remain lower than neighboring districts even with the proposed increase. Staff also described how the district had already moved to consider reduced category children as free and that the state had recently moved to the same standard.

Board members and staff praised the program, asked about food waste, local sourcing, and lunch‑balance policy. The director said the department works to reduce waste through menu cycles and production records, partners with food‑rescue groups and uses cooperative purchasing to seek local products when practical. The nutrition team asked the board for continued support as they seek to maintain menus under rising costs and staffing pressures.","Child Nutrition staff described federal nutrition rules, local participation rates, Community Eligibility Provision schools and summer feeding; staff said they will propose a 25¢ lunch price increase for paid meals to help cover rising costs and improve program sustainability.",{"_33":89,"_35":36,"_37":38,"_39":90,"_41":91,"_43":92,"_45":93,"_47":94,"_49":95,"_51":96,"_53":97,"_55":56,"_57":58,"_59":98,"_61":62,"_63":64,"_65":99,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6211282,"Ogden City School District equity council pivots from discipline to attendance, expands pathways and concurrent‑enrollment outreach",2957,2186000,5143000,"/Search/View?dp=1&key=3697039-2dcd9fba6ca251b0549f5295f0a1179f&start=2186&end=5143","https://assets.pipeline.soar.com/3697039-2dcd9fba6ca251b0549f5295f0a1179f/thumbnail_2186000.jpg","/articles/6211282/Utah/Ogden-City-School-District-equity-council-pivots-from-discipline-to-attendance-expands-pathways-and-concurrentenrollment-outreach","https://secure.pipeline.soar.com/6211282-080a1cf91653a86029c204d0cff819f3/orig.mp4?Expires=1770434710&Signature=PNmAVa16lBcv-x2qbbZ0LrQbPQ6DkSZ0ann0adKpxqZ8xzTm680LpDIi5OH4OvmTTw5Z29VM9XMYB8KaLcUwuWoaB0hfqTBVnJq5SoDUNCRBn-7n7U8bc-tmYeeOY79Bx4YKL0jT4alKYj4BIX7kAKHwkgMA47C~Oi9gt4s2lTJtVQP5wkWhpJ9AmOFKxj9CX2fek11Df58u1-egKqxSx4b9tvxdbIZ06Sr3BMis3pL-uLLN9V7xl8FVKxTqQqzauiTQIWHlyUhkf31w3-mN78~pwOiRAIkmBUsWrvHv1no5e5mYQk-2dYkCy8mAYrJyjv~AEUUIWkWd9Uoo3wzaMA__&Key-Pair-Id=KUT5TJCACFTXG","Members of the Ogden City School District’s district and community advisory Council on Equity briefed the board on year‑long work in four subcommittees: parent and family engagement; student discipline (which shifted focus to attendance); teacher and principal diversity (career ladders and in‑district recruitment); and pathways and opportunities, including concurrent‑enrollment partnerships with Weber State University.

The council reported that parent and family engagement work is moving into Infinite Campus and that staff recorded more than “40,732 interactions with families across the district” this school year, including one‑to‑one referrals for housing, food and other basic needs, plus family events and mentoring, Monica Gill, parent and family engagement supervisor, said.

Nicole Lovell, reporting for the student discipline subcommittee, said the team started with disciplinary incident data and outside review from Weber State researchers, found no broad demographic coding discrepancies, and refocused on how disciplinary actions correlate with missed school time. “What we started to notice when we were analyzing the data … was the amount of time that students were missing school,” Lovell said. The committee is moving to compile attendance metrics (regular attendance and chronic absenteeism), pull educator handbook incident data and early‑warning indicators, and develop action plans that can include professional development, targeted interventions (for example, Check & Connect) and policy reviews.

On teacher and principal diversity, the district reported development of career‑ladder templates across departments and a partnership with OTEC to provide staff discounted certifications. The district piloted a “vendor‑style” career fair for seniors on May 12 that paired students with department representatives and principals in mock interviews intended to recruit local students for district jobs.

The pathways and concurrent‑enrollment team described a targeted effort to increase Hispanic student participation in Weber State concurrent‑enrollment credit. Heather (surname not specified) and partners said three main barriers — cost, difficulty with the university common application and prerequisite GPA rules — were addressed by using state concurrent‑enrollment funds to cover registration for financially qualified students, partnering with Weber State to automate registration for those students, training teachers to use a faculty recommendation bypass when a student’s overall GPA did not reflect course readiness, and pressing Weber State to make the application and informational videos more accessible in Spanish. The district reported 710 students took one or more concurrent enrollment classes this year, with a 90% pass rate and 4,951 Weber State credits earned.

Council members said next steps include compiling attendance trend data across levels and subgroups, creating mentorship supports to guide seniors through summer enrollment steps at Weber State, expanding career ladders for non‑teaching district staff, and continuing to refine the common‑application process with university partners.

Board members and staff praised the council’s transparency and community partnerships; several noted the council’s analysis had shifted to issues that affect on‑time graduation and postsecondary transitions. The council asked the board for continued support as programs scale.","The district’s Council on Equity reported multi‑year work across four subcommittees — parent engagement, student discipline (now focusing on attendance), teacher/principal diversity and pathways/concurrent enrollment — and described targeted steps that increased Hispanic participation in Weber State concurrent‑enrollment credits.",{"_33":101,"_35":36,"_37":38,"_39":102,"_41":103,"_43":104,"_45":105,"_47":106,"_49":107,"_51":108,"_53":109,"_55":56,"_57":58,"_59":110,"_61":62,"_63":64,"_65":111,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6211288,"Board OKs $1.59 million plan to renovate Ogden High baseball field",1151,950000,2101000,"/Search/View?dp=1&key=3697039-2dcd9fba6ca251b0549f5295f0a1179f&start=950&end=2101","https://assets.pipeline.soar.com/3697039-2dcd9fba6ca251b0549f5295f0a1179f/thumbnail_950000.jpg","/articles/6211288/Utah/Board-OKs-159-million-plan-to-renovate-Ogden-High-baseball-field","https://secure.pipeline.soar.com/6211288-a61f5f3392b0aa2a1f4f827be2a82e50/orig.mp4?Expires=1770434710&Signature=KuHMnO2bVLUoAKK6EAgkiT7d0uPag7-G910gd-dfHR2z0dZp4IiMBI5khtgeR3-EY4gON~c5a~6UAVD3O7stVCOXubxOwM3ShOEeeapZbBzCw1K4W0AN0GzxoPuPIPijNJdewDEWvjWckmCSGgsRH0NwT9E2VxLDfUenx-X06-SN3MfCizdvhXZsG4DX3EKpBtNvl2W1OgjWob2GigoQw0njegdqufqi7KTj0UHBbvGlkzCoavX3lQ08Ie1~o-bKRymSA4i-TyobJ~laCx7p3YlaZTgJunqwU-uSeDy0p3Ktz0usWKYyMjJQhC2oaEP6rWR8SpFmfDV~u0vrHkc-ig__&Key-Pair-Id=KUT5TJCACFTXG","The Ogden City School District board approved funding on a motion by Board member Peterson, seconded by Board member Anderson, to renovate the Ogden High baseball field with a total project budget of $1,589,947.

The approval follows a competitive request for proposals that produced four bids. District staff recommended R and O Construction as the winner based on a combined technical and cost evaluation; the contractor’s hard bid was $1,423,047, and the recommendation includes soft costs and an owner‑held contingency of $50,000.

District staff said the work completes the district’s high‑school athletic upgrades and includes replacing dugouts and backstops, repairing the outfield and sprinkler lines, adding drainage to soggy areas (notably left field), installing batting cages and a bullpen, fencing around the right‑field scoreboard, and moving the discus ring behind left field for safety. \"We've done some things to upgrade it. We did the infield last year,\" the presenter said, adding that some scope adjustments had reduced earlier cost estimates. He explained the difference between hard construction costs and soft costs such as architect fees, surveys and utility work.

The district noted the project was bid two years ago at approximately $3.2 million but the scope was reduced and more bidders participated this time. Staff said the RFP used a weighted scoring system: 70 points for the technical proposal and 30 points for cost, per state procurement rules that require cost weightings between 30–50 percent when price is included.

Work is planned to begin Aug. 1 to avoid conflicts with summer tournaments hosted at the field; staff will hold a preconstruction meeting and complete required submittals before contractors mobilize. Board members asked for and were offered the construction drawings and a clearer pictorial depiction of the finished work so they could see what will be delivered.

The motion carried after the board vote.

Less urgent details: staff said storage will be incorporated into dugout ends to free up space used by tennis, new backstops will be higher to reduce stray foul balls and a new scoreboard for girls softball will be installed while crews are on site.","The Ogden City School District board approved a $1,589,947 budget to renovate the Ogden High baseball field, selecting R and O Construction after a four‑bid RFP; work is planned to start Aug. 1, subject to preconstruction steps.",{"_33":113,"_35":36,"_37":38,"_39":114,"_41":115,"_43":116,"_45":117,"_47":118,"_49":119,"_51":120,"_53":121,"_55":56,"_57":58,"_59":122,"_61":62,"_63":64,"_65":123,"_67":68,"_69":70,"_71":72,"_73":74,"_75":74},6211268,"District reports substitute‑fill rates rose to 97% after ESS partnership and hiring adjustments",787,5474000,6261000,"/Search/View?dp=1&key=3697039-2dcd9fba6ca251b0549f5295f0a1179f&start=5474&end=6261","https://assets.pipeline.soar.com/3697039-2dcd9fba6ca251b0549f5295f0a1179f/thumbnail_5474000.jpg","/articles/6211268/Utah/District-reports-substitutefill-rates-rose-to-97-after-ESS-partnership-and-hiring-adjustments","https://secure.pipeline.soar.com/6211268-c778aecf9d75e15c888d3c58aa3acd2a/orig.mp4?Expires=1770434710&Signature=Oblkr~VfHaxzE-GRptrW2lASOFLYXF8zRwUB0oidI5AjHX268RqU9rOY6daUuecypIju3NSR9PDruxN4EJ7HqtV8Yol4-q8cyTuZZ0XZKQUrLf2wFo7lGDb5J4snj~h5XJJeYA8ErF0SIKgYaW2acxTf0~VZP2tP7YijhUTbxob4ynOK3rAT5OvmEUxOvgR8ssSqka01TW8dcDEHRB9oDx7Rklbqz1n1OheCSUUZ4Ray3sYd1-gdr4iQCvMpGhk5E2XhewF419xzKNhvO01KoZMjSoJZWaimcEtqfGwLPz3i5TGhJ8dUNK7aAB9LnvmmCcWJ9aRFX5VU6PHkDOjY3g__&Key-Pair-Id=KUT5TJCACFTXG","ESS, the district’s substitute‑staffing partner, told the board that substitute‑fill rates improved substantially over two years, rising from a 76% overall fill rate in 2022–23 to 97% in the most recent reporting period.

In a presentation ESS account staff summarized multi‑year data: the 2022–23 school year showed 7,715 filled absences and 2,441 unfilled (about a 76% fill rate). By 2023–24 the district’s overall fill rate climbed to roughly 91%, and the current year reached a 97% fill rate, with the teacher category at 98% and staff‑assistant and food‑service categories showing strong gains. ESS representatives described tactics used to improve fills: closer daily monitoring of absences starting early each morning, cultivation of a core of reliable substitutes (including some certified teachers who want part‑time work), creating building‑based substitutes assigned to a single school to improve consistency and culture, targeted recruitment and modest pay differentials for long‑term assignments and hard‑to‑fill jobs, and increased communication and appreciation events for substitutes.

ESS staff said they conduct surveys of substitutes at baseline, day‑10 and day‑30 and use feedback to refine assignments and supports. ESS also runs end‑of‑year appreciation events for substitutes. The vendor reported the district’s staff‑assistant fill rate increased from 58% to the low‑90s after targeted efforts and that food‑service fills rose as the program reduced barriers such as the requirement for a food‑handler credential.

Board members asked about training and onboarding — substitutes reported a desire for clearer on‑site orientation and uploaded lesson materials — and ESS staff said they provide an orientation module and one‑to‑two‑hour Zoom sessions and are working on mobile and in‑person onboarding improvements. ESS and district staff discussed partnerships with local higher‑education institutions for tuition discounts to help substitutes become certified teachers and the potential to funnel successful substitutes into district long‑term openings.

Board members praised the improvement and discussed further opportunities for board members and administrators to occasionally serve in classrooms to better understand substitute needs and support culture and retention.","ESS account managers told the board the district’s substitute fill rate rose from 76% (2022–23) to 97% (current year) after process changes, building‑based substitutes, recruitment and targeted raises for staffing positions; staff said work continues on retention, training and long‑term placement incentives.","actionData","errors"]

Article not found

Board approves AI asset and warranty system to centralize manuals, tickets and preventive maintenance

District nutrition staff outline menus, funding and food‑security work; ask board to consider small price change

Ogden City School District equity council pivots from discipline to attendance, expands pathways and concurrent‑enrollment outreach

Board OKs $1.59 million plan to renovate Ogden High baseball field

District reports substitute‑fill rates rose to 97% after ESS partnership and hiring adjustments