[{"_1":2,"_111":-5,"_112":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6204233,"mediaKeyId","3779367-2f487e1a690b0d47cb675141ba403039","parentId",3779367,"title","Board considers replacing BoardDocs with Diligent for meeting management, video timestamping and committee access","audioSeconds",230,"startMs",3498000,"endMs",3728000,"viewUrl","/Search/View?dp=1&key=3779367-2f487e1a690b0d47cb675141ba403039&start=3498&end=3728","thumbnailUrl","https://assets.pipeline.soar.com/3779367-2f487e1a690b0d47cb675141ba403039/thumbnail_3498000.jpg","articleUrl","/articles/6204233/Northumberland-County/Virginia/Board-considers-replacing-BoardDocs-with-Diligent-for-meeting-management-video-timestamping-and-committee-access","mediaUrl","https://secure.pipeline.soar.com/6204233-33fd3cb872b28cc9b6c16de77bf0fb7a/orig.mp4?Expires=1773139423&Signature=agCv6aVlgERWpGgNzIDNjP6U9n5xCGbYU-YFuGv0mP8lTopjm3~PESFx48PfH5l7JwrXGI-xf9KVgvP-RXkpphm8ILeergdD8eKG9SupDMYuiYHU7jDX~PIuPXEMboUwPXKf3JxtznyD0sIS-~s1Si6shTJSnBUy7qUoQbuWMfo4yA2gj3nLLEP1mKmmZKj-3A6ri2F6wvVVGomArzp4u8T9TQslmJ62suQF9SIDjjK9AIRWb~W4we6iFiG2PCK~4IPeGTG7gatX1wN~3aYYI7HfONTwUR3r~qkmpyvVuY7svfck7ksODQod7Nj3pUowE0QtNTXpj8LhRG7x0ZXjKg__&Key-Pair-Id=KUT5TJCACFTXG","author","Northumberland County, VA","date","2025-06-12T07:44:59.127Z","article","County staff presented options to replace the county’s BoardDocs meeting-management system with Diligent, describing potential features, committee access and a streaming add-on that would place markers in meeting videos.

Staff told the board the county currently pays about $8,000 annually for BoardDocs. According to staff, the vendor quoted a base Diligent package (presented as $9,989) and an upgraded streaming “smart” package (quoted in materials as $12,005.89 or $12,589 in different vendor materials), and staff sought to clarify whether the higher figure was an addition to the base or a single packaged price. “The response was no, that it was just the $8,500 increase,” staff said after seeking vendor clarification.

Why it matters: the Diligent option would allow the county to embed meeting videos with topic markers so viewers can jump to relevant agenda sections; staff suggested the base package includes up to 10 committees, which could allow the county to migrate planning commission, wetlands board and other advisory bodies to the same system.

Discussion versus decision: the board did not select a package during the session. Staff said they are researching additional details with IT and the vendor—including video upload timing, whether historical YouTube videos would be migrated and whether the county would discontinue routine YouTube uploads if it moved forward—and will provide answers before the board must make a final decision later in the month.

Next steps: staff will follow up with vendor and IT to answer questions about video migration, upload timing and exact pricing and return to the board with a recommendation.","mediaType","Video","parentTitle","Northumberland Board of Supervisors - Special Called Meeting - 6/10/25","oneSentenceSummary","County staff presented a potential migration from BoardDocs to Diligent, outlining costs, a streaming/marker option for meeting videos and the possibility of extending service to multiple committees; staff will follow up with IT and the vendor before the board must decide.","taxTitle","Northumberland County, Virginia","taxId",37847,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6204238,"Board hears school well discussion; DEQ says condemn one well, replacement cost uncertain",136,778000,914000,"/Search/View?dp=1&key=3779367-2f487e1a690b0d47cb675141ba403039&start=778&end=914","https://assets.pipeline.soar.com/3779367-2f487e1a690b0d47cb675141ba403039/thumbnail_778000.jpg","/articles/6204238/Northumberland-County/Virginia/Board-hears-school-well-discussion-DEQ-says-condemn-one-well-replacement-cost-uncertain","https://secure.pipeline.soar.com/6204238-ff70f848174057c29bc976f0d13c2bb1/orig.mp4?Expires=1773139423&Signature=bgaoEarlKpSjdcAzgdELXu66Dai7pMFfU3rB20qU6BnJK-gAao6es~~5moNr~IrvCwEPVTvQndf3lCF3b6WWl~T2Bd~Uac4dyJr4GEC-d7bgUghVXySGcNYwlzIr9wGRfT-S7Wvei~B2QHzst0OtQ3HE8Ixb289xd02sjemUQOKWvAFNnz2XamFDYk326VFo9-RQlyqUIu~w3sQ0rJZ5uecsje~BCP4Ft9KnvZwTVsD~rDiXcBw0V4xRRGxI2hJ7o8TCMqfk3nSQzlUQV7~S7UXOjUNrynCq2uOamQX3GmtnVqXpMn30k8N64puWPFu9R76eqhL~1IpGMTJJZIuu1A__&Key-Pair-Id=KUT5TJCACFTXG","County and school officials discussed the condition and financing of school water wells during the budget work session.

County staff said the proposed school capital-improvement project (CIP) had included a $390,000 line for a well, but earlier meetings reduced that figure because the county does not yet have a definitive cost estimate. “There were various numbers that were put out there for the cost of the well, because we do not have a definite figure on the well,” county staff said.

School-related speakers said the Department of Environmental Quality (DEQ) is not mandating a full replacement at this time; instead, the immediate directive from DEQ is to condemn one of the two wells. “DEQ is not mandating that we replace a well at this moment,” a school official said. County and school participants discussed whether the two wells are hydraulically connected; one participant, identified as Mr. Brand, said the systems are connected and that water has been moved from one school to the other. He recommended condemning the elementary school well because it has smaller pumps, smaller tanks and is the older system.

Why it matters: if the elementary well is condemned and must be abandoned or replaced, the county and school will need to determine financing for that work. Staff said the estimate in the school CIP had been reduced in prior discussions because of the uncertainty and that the board may need to determine financing options going forward.

Discussion versus decision: the meeting recorded staff and board discussion and a recommendation from a school-system representative; no formal procurement or replacement decision was made and no firm cost estimate was presented.

Next steps: staff will seek more precise cost estimates and consider financing options; the well issue remains on the CIP watch list and will be revisited as more information becomes available.","Board and school staff discussed a school water-supply issue: state environmental officials have recommended condemning one of two school wells, staff said, but a definitive replacement cost is not known and the schools currently use about half the DEQ-allowed annual volume.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6204243,"Board presses school division for overspending figures; UHY and reimbursements expected to clarify accounts before June 17 MOU meeting",200,538000,738000,"/Search/View?dp=1&key=3779367-2f487e1a690b0d47cb675141ba403039&start=538&end=738","https://assets.pipeline.soar.com/3779367-2f487e1a690b0d47cb675141ba403039/thumbnail_538000.jpg","/articles/6204243/Northumberland-County/Virginia/Board-presses-school-division-for-overspending-figures-UHY-and-reimbursements-expected-to-clarify-accounts-before-June-17-MOU-meeting","https://secure.pipeline.soar.com/6204243-0f77e7cd6c5c9b5b73f7875b658d3c13/orig.mp4?Expires=1773139423&Signature=gCSaR6CkMK3aJqWGMl-~vGMgG2oInz5gTf1PaOGM~7b~Ll0pfGf32F1v~F58Yh~AoOWFO2BhqFnpV1Ty5P3hQZIpod4TIGAlqlxMUPoBeaelcCBRdNpc4y1WYxvjZ6UAZKavSy0vNGQIpTsRl5TelLm3Ya4VqKFRkrBpQkZmJ2xOX5aNwuoAbhaWdhz1VYefBb9EkUXEPh5K~ztUcB7owbV3MwERtsVAWQTOF4NrpnbN7lZEollA3EoKE0PIe5KqOSBd~U7uA0Eo28JplDgKNVEMx4DwUzYCI9b9He9NSaPXnlg1qt4LM0SsjpE8xS36oW6PwULztaU6-IB9bfv7hg__&Key-Pair-Id=KUT5TJCACFTXG","Board members used the June 2025 budget work session to press the school division for a clearer accounting of this year's spending and the status of federal/state reimbursements.

Dr. Leslie, joining by phone, told the board that last year’s total school budget was $22,745,907 and clarified that an earlier figure presented to the board ($21,000,005.29) reflected the Fund 1 balance and did not include federal funds. “I do wanna clarify that last year's total budget was actually $22,745,907,” Dr. Leslie said.

School officials said they have engaged accounting firm UHY to assist with reconciling reimbursements and accounts. Dr. Leslie said reimbursements can take roughly 60 days to be processed and that UHY was working this week to align incoming reimbursements and ensure outstanding items had been submitted. “UHY did not submit the reimbursements. The reimbursements were submitted from our office from the correct personnel,” Dr. Leslie said; she added that the plan going forward is to submit reimbursement claims monthly.

Board members said they need a bottom-line figure for how much the school is overspent this year. A board member said the school “spent… by 1,100,000” last year and noted outstanding liabilities the county could be asked to cover, including earlier deficits and potential returned grant funds.

MOU and finance director: the board discussed a memorandum of understanding that would place a new finance director (and two staff positions reporting to that director) under county employment. County staff said the MOU has been sent to the school division and to the school attorney for review and that a joint meeting is scheduled for June 17 at 1:00 p.m. to discuss the MOU. Board members asked whether the county or the school would pay for UHY and similar services; staff noted the county has already made a supplemental appropriation of $40,000 to the school division to offset UHY costs and said the boards will need to agree on any longer-term payment arrangements.

Why it matters: the board said clarity on overspending, reimbursements and the MOU terms is essential before finalizing budgets and any transfers of school payroll to county payroll systems.

Discussion versus decision: the session recorded requests for additional financial detail, confirmation of timelines for reimbursements, and scheduling of a joint meeting to review the MOU. The board did not adopt the MOU during the budget work session.

Next steps: staff and Dr. Leslie will continue reconciling accounts with UHY, provide updated overspending projections at the next work session, and proceed with the June 17 joint meeting; the county attorney and the school attorney will continue reviewing the MOU language.","Board members pressed school officials for an updated accounting of overspending and reimbursements. The school division said outside firm UHY is reconciling accounts and reimbursements typically take about 60 days; a joint county–school meeting on an MOU and finance staffing is set for June 17.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6204248,"Northumberland County reviews FY26 budget scenarios; advertised 8¢ tax rate caps options",1311,19000,1330000,"/Search/View?dp=1&key=3779367-2f487e1a690b0d47cb675141ba403039&start=19&end=1330","https://assets.pipeline.soar.com/3779367-2f487e1a690b0d47cb675141ba403039/thumbnail_19000.jpg","/articles/6204248/Northumberland-County/Virginia/Northumberland-County-reviews-FY26-budget-scenarios-advertised-8-tax-rate-caps-options","https://secure.pipeline.soar.com/6204248-190dd5aec300ebd637a78d87bbeb64c4/orig.mp4?Expires=1773139423&Signature=FwbleW8fX8v9yGN6TQEFfMX~B3kyD347aLqmoly6Lm6I3T02A9HEl7D3ZDfvA~ceo1vupY8EKXPpFfG9SUncL516ydnsBzCI9YS3LH1u18CmnSLq5F4QF6E8iWD~gP5Wlrr0WUNwQwzMBb7seaqH4KcPQh-9Kdk8~aaC3h83YLz7GB0cRDS76T88pKyQJDgzbxi5OCRRteQOjibd4tipqPCrA0gbpPGZwDy3rpsRnsZowvkeClZtIswF4LBk53bg3m0cei9hKcP6tFzDE5~9ydqD~kRg1korvCRT1aO5KndN1Epfw6gSJisHJN~MgJUMXYiTe~hI3PnFIPoHKOGamw__&Key-Pair-Id=KUT5TJCACFTXG","At a June 2025 Northumberland County budget work session, the Board of Supervisors reviewed staff-prepared reductions and additions for the proposed fiscal-year 2026 county and school budgets and discussed how salary increases would affect the county's undesignated fund balance.

County staff told the board they had run a scenario that included a 1.25% salary increase for both school and county employees and that the scenario would reduce the undesignated fund balance by about $399,761. “We advertised the 8¢ tax rate, so we would not be able to go above the 8¢,” county staff said during the meeting.

Why it matters: the board has already advertised an 8¢ real-estate tax rate for the upcoming fiscal year. That advertised rate constrains how much new recurring payroll costs can be absorbed without dipping into reserves or cutting services.

Most important facts: staff said the 1.25% salary scenario would move the budget back into the undesignated fund balance by roughly $399,761. They also said that, if the board wanted a larger salary increase (for example 3%), staff would need to recompute the scenario factoring both county and school budgets; staff noted that because the 8¢ rate was already advertised, they could not increase the advertised rate above that number.

Supporting details: staff presented line-item reductions and level funding proposals across county departments intended to lower costs. Noted reductions included $67,931 in savings under the Board of Supervisors line items, $5,500 under county administration, and an IT reduction of $76,006.14 after a review with the IT director. Under public safety, staff cited a sheriff’s office reduction (production) of $113,000 and recommended level funding rather than an annual 5% increase for volunteer fire and volunteer rescue contributions (reductions of $34,151 and $26,600, respectively). Health and welfare reductions presented totaled $146,067 and included recommended cuts or level funding for organizations such as the Boys & Girls Club, Red Cross, Bay Aging, local food bank, Haven, the free health clinic and Bay Transit. Staff described some reductions as eliminations of contributions and others as level funding.

Board members pressed for context. One member asked for 2019 budget figures for comparison, and staff said they would retrieve and share those numbers. Another member asked for enrollment and reimbursement updates from the school division and for projections of overspending; school officials said reimbursement processing takes about 60 days and that outside accounting firm UHY was working with the school to reconcile reimbursements and accounts.

Discussion versus decision: the meeting recorded detailed staff recommendations and board questions but did not include formal votes on the proposed cuts or on raises for FY26. The board scheduled follow-up work (including a joint meeting with the school board) and directed staff to provide additional data for subsequent budget work sessions.

Next steps: staff will run any additional salary- and tax-rate scenarios the board requests, provide historic budget comparisons (requested 2019 figures), and supply more detail on specified line items ahead of the next budget meetings.","At a June 2025 budget work session, the Board of Supervisors reviewed proposed FY26 county and school budgets, discussing salary-increase scenarios, proposed cuts and the limits created by an advertised 8¢ real-estate tax rate.","actionData","errors"]

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Board considers replacing BoardDocs with Diligent for meeting management, video timestamping and committee access

Board hears school well discussion; DEQ says condemn one well, replacement cost uncertain

Board presses school division for overspending figures; UHY and reimbursements expected to clarify accounts before June 17 MOU meeting

Northumberland County reviews FY26 budget scenarios; advertised 8¢ tax rate caps options