District reviews campus rental process to streamline event logistics

The Boerne Independent School District (BISD) held a workshop meeting on June 17, 2025, to discuss various operational matters, particularly focusing on facility rentals and the processes involved.

The meeting began with a presentation on the new rental request system for designated campuses. Attendees learned that requests would be directed to the campus secretary, who would review them before creating an invoice upon approval. This streamlined process includes automatic notifications to relevant teams, such as HVAC and security, based on the specific needs of the event.

The discussion highlighted that rentals would not be permitted after the last day of school or during holidays. The district typically does not rent facilities for state events, but there is potential for one-off rentals that would require individual negotiations. The focus remained on common community rentals, which are expected to be the primary use of the facilities.

Further, the meeting touched on past experiences with large-scale events, such as those involving Olympic teams, which necessitated careful coordination of logistics and security with various entities. The district emphasized the importance of these considerations in managing facility use effectively.

In conclusion, the workshop provided a clear overview of the rental process and the guidelines governing facility use, ensuring that community needs are met while maintaining operational integrity. The district plans to continue refining these processes to enhance efficiency and service delivery.