[{"_1":2,"_111":-5,"_112":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6184953,"mediaKeyId","5084437-0c41f202c1aae48276cf8c6c8a40fa7e","parentId",5084437,"title","Votes at a glance: Elgin City Council meeting, June 25, 2025","audioSeconds",148,"startMs",6713000,"endMs",6861000,"viewUrl","/Search/View?dp=1&key=5084437-0c41f202c1aae48276cf8c6c8a40fa7e&start=6713&end=6861","thumbnailUrl","https://assets.pipeline.soar.com/5084437-0c41f202c1aae48276cf8c6c8a40fa7e/thumbnail_6713000.jpg","articleUrl","/articles/6184953/Elgin/Cook-County/Illinois/Votes-at-a-glance-Elgin-City-Council-meeting-June-25-2025","mediaUrl","https://secure.pipeline.soar.com/6184953-c386731a7c80c12ed40f2acaa9d375c2/orig.mp4?Expires=1771189428&Signature=GcXfjxQ38HOuh8IdZcUIwcK7n1pDjokXb4KBnFVQ9Z28-QRTnH1WKY-SvSCFSUzshNxqu8UNWqbpaYZ0SVFiaJ3UP3o44E37N3Ft2s9kfeULJX0WxqtthvASTQ3tgWgC4lq4CJz4iCBm8dWZBKfHCosQWxBzGqWy3vXuhsutlQizImWwuLR9G9sxmhVC7gwQ6Yno2ULwvYb9LP8rfZ3GRGUnrenoenUmi9W-ZkqAO-XbD25rCHw49Zwsvolygi0-KxD7DecMsHAFb1JT2fphYLR1mpjxm65QsE0etU4CWeyjwJOhMiE10ZcNxAifIWX7vHHlJNkI-VPU70YsNJriiQ__&Key-Pair-Id=KUT5TJCACFTXG","author","City Council of Elgin, IL","date","2025-06-26T13:10:08Z","article","The Elgin City Council took the following formal actions during its June 25, 2025 meetings. Texts below summarize the motion, mover/second where recorded, and the roll-call outcome as shown in the meeting record.

1) Approval of minutes (June 11, 2025)
- Motion: Approve minutes of the previous meeting (June 11, 2025).
- Outcome: Approved by roll call (initial session 7-0; regular meeting approval 8-0).

2) Property insurance program renewal
- Motion: Accept proposal from Alliant Property Insurance Program for property, inland marine and cyber insurance for policy period 07/01/2025 through 06/30/2026.
- Outcome: Approved by roll call 8-0 (regular meeting).

3) 2025 CDBG annual action plan (Item C)
- Motion: Approve the 2025 CDBG annual action plan and recommended awards (specific award figures in agenda memo).
- Outcome: Approved by roll call 7-0.

4) MetroWest Council of Governments membership renewal
- Motion: Renew Elgin's membership in MetroWest Council of Governments and continue annual contribution.
- Outcome: Approved by roll call 7-0 (motion recorded earlier in meeting).

5) Country Knoll South 2025 resurfacing (MFT resolution)
- Motion: Adopt a resolution identifying allocation of motor fuel tax (MFT) funds for Country Knoll South 2025 resurfacing project (Illinois Highway Code resolution).
- Outcome: Approved by roll call 8-0.

6) Bid awards (regular meeting)
- Highland Woods 2025 resurfacing (Bid No. 25-022): Awarded to Schroeder Asphalt Services, amount reported as $3,096,098. Outcome: Approved by roll call 8-0.
- Riverside Water Treatment Plant, Well No. 5 improvements (Bid No. 25-035): Awarded to Connolly Electric Company, amount reported as $3,933,000. Outcome: Approved by roll call 8-0.
- Country Knoll South 2025 resurfacing (Bid No. 25-037): Awarded to Schroeder Asphalt Services, amount reported as $2,691,538. Outcome: Approved by roll call 8-0.

7) Purchase-of-service agreement with Elgin Area Convention and Visitors Bureau (CVB)
- Motion: Authorize execution of a purchase-of-service agreement with the Elgin Area CVB for marketing and tourism-related services.
- Outcome: Approved (seven in favor, one abstention by Council member Zafaro/Zalvaro during regular meeting; recorded as 7-0 with 1 abstention on the roll call).

8) Consent agenda and miscellaneous business
- Motion: Approve the consent agenda, including disbursement report and boards/commission minutes as listed in the agenda.
- Outcome: Approved by roll call 8-0.

9) Council rules voting-order motion (procedural)
- Motion: Alternate the order of council roll-call voting for each meeting (moved by Council member Powell).
- Outcome: Motion failed on roll call (four in favor, three opposed, one abstention).

Ending: Several items approved were routine municipal business (contracts, resurfacing projects, grant allocations). Council directed staff to return follow-up information on CDBG award timelines and to draft options on executive-session handling and conference-travel guidelines.","mediaType","Video","parentTitle","Committee of the Whole and Regular City Council Meeting - June 25, 2025","oneSentenceSummary","Summary of formal actions taken by the Elgin City Council on June 25, including bid awards, contract authorizations and membership renewals.","taxTitle","Elgin, Cook County, Illinois","taxId",2637,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6184958,"Elgin council debates rules overhaul: executive-session materials and voting order divide members",2777,2507000,5284000,"/Search/View?dp=1&key=5084437-0c41f202c1aae48276cf8c6c8a40fa7e&start=2507&end=5284","https://assets.pipeline.soar.com/5084437-0c41f202c1aae48276cf8c6c8a40fa7e/thumbnail_2507000.jpg","/articles/6184958/Elgin/Cook-County/Illinois/Elgin-council-debates-rules-overhaul-executive-session-materials-and-voting-order-divide-members","https://secure.pipeline.soar.com/6184958-4bff5d0b9d86d046b02acc31120e2ffd/orig.mp4?Expires=1771189428&Signature=U4U5l9dgBltABBPEarOHLssmIYWnXa~LwVETcq9yOyKJAXAet62sLV7tAdhMBJL~7-lLLs~smqjvYK~BilJFCFHlfey94ZBtR9sMrWoycCS7cibxsPV6EUe9Av4fDIv-Zu3yDl6m6d3lKYyzg2u3ht4jNqGj~ysGW5FUMUzNWwgLN-uLx1RhBMTNnEnCv8uqzAqjJTXcQtxeUqQc33BG2O2Bi8CpYUHjPYX4RE-y7Iwr6FBo8b3s8aZTvjclzT9EimkjNmuG1IAd3ywaxGSOP61p-XF9busrGKGaVm44r35gC3Ddp97dmVphYHXS2-KrtBodx8v5~gsNiNnaimCc3Q__&Key-Pair-Id=KUT5TJCACFTXG","The Elgin City Council spent the longest portion of its June 25 meeting reviewing possible changes to the council rules of procedure, debating whether council members may remove materials from executive sessions, how to rotate the order of roll-call votes and whether to set guidelines for travel to conferences.

Council member Ortiz introduced the rules-review items and said he had discussed options with colleagues. Ortiz proposed retaining Council member Powell on the Cultural Arts Commission and removing council liaisons from other commissions, plus a proposal that materials provided in executive session not leave the meeting room. \"No city staff materials come out of the executive session,\" Ortiz said, describing the change he was advancing.

Council members split on the executive-session proposal. Council member Powell said she opposed restricting council members from taking personal notes and materials out of executive session, saying she has used notes to follow up on questions and make informed votes. Council member Goode urged a middle ground: logging when materials leave the room so a chain of custody exists for sensitive documents. \"Perhaps corporate counsel logs that that information was taken out of the room by said person,\" Goode said.

Corporate counsel Mr. Beck explained the statutory purposes for closed sessions, noting property acquisition, contract negotiations and personnel matters often require confidentiality; he said the council could set additional practices if it wished. Several council members raised concerns about perception and leaks: Council member Martinez recalled a prior meeting when a public commenter referenced an item that had been discussed only in executive session.

On voting order, Council member Powell moved to alternate the order of votes among council members for each meeting rather than using a fixed order; the motion was seconded. The motion failed on a roll call, four in favor, three opposed and one abstention (4-3, 1 abstention). Several members favored keeping the current alphabetical order; others supported rotation or moving to simultaneous electronic voting in the future.

Council members also discussed establishing conference-travel guidelines, including spending limits and expectations for attendees to report back to council. Some members said staff typically attends many conferences and that any council travel policy should align with staff rules; others suggested council members should present a brief report after attending a conference.

Ending: Council did not adopt a comprehensive change to rules at this meeting. The discussion produced several follow-up suggestions: a possible chain-of-custody form for executive-session materials, staff proposals for conference-travel limits that align with staff practice, and additional outreach to include all council members in liaison appointment processes. Council members said they would continue review and invited feedback from the absent colleague before a final vote.","Council members spent over an hour discussing proposed changes to council rules of procedure, including restrictions on removing executive-session materials, rotating vote order and guidance on conference travel; a motion to alternate voting order failed.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6184963,"Elgin council approves 2025 CDBG action plan; $990,000 estimated for program year",349,1665000,2014000,"/Search/View?dp=1&key=5084437-0c41f202c1aae48276cf8c6c8a40fa7e&start=1665&end=2014","https://assets.pipeline.soar.com/5084437-0c41f202c1aae48276cf8c6c8a40fa7e/thumbnail_1665000.jpg","/articles/6184963/Elgin/Cook-County/Illinois/Elgin-council-approves-2025-CDBG-action-plan-990000-estimated-for-program-year","https://secure.pipeline.soar.com/6184963-c141587359b3ffa488a9596d7aebe1de/orig.mp4?Expires=1771189428&Signature=JmWkvIfRzn0au5olMIr5Ot-n~lcVN9NYzzxBc6Hoa9zBZekicx2YAwPvGhPtWC85WFfjIMHcBqsjDsmpMisFtJrC1biz945Z8uqtJxcg6W9S9S27QquBEtzxvZCp3pt14CwyRxnS5tqo2Ixcj9bNiNVcU-baVh63ioC-4K6ItIRHQnOml09fBHR0KO7E2tiRO420TiPpT~gk4GZ3oJ1jawSbFc3fqPJ-9e6kJ2bR5xPWImLI4VBlz3pnK91i0hAnBwssJYEK~MNYfwTpEIsAEDWMFWkrvzHiDjk8ScVXTHQt7LY7xmvVbJsqCYNZlqM8kOurqjvHAsUNi~L4WwbD8g__&Key-Pair-Id=KUT5TJCACFTXG","City staff presented the 2025 Community Development Block Grant (CDBG) annual action plan to the Elgin City Council on June 25 and the council voted to approve the plan.

\"This year, the City expects to have about $990,000 in CDBG funds available for program year 2025,\" a staff presenter said while outlining the review panel's recommendations. The panel recommended funding the Community Crisis Center, Senior Services, Fellowship Housing Corporation, the Affordable Housing Fund and the owner-occupied housing rehabilitation program; the presenter said the memo attached to the agenda contains the specific award figures.

Council members asked how applicants are solicited and whether awards must be spent in the fiscal year. Council member Oparo asked whether there had been an open call in addition to emails to nonprofit partners; staff replied an open call was issued and that staff would provide a specific answer on spending timelines on request. Council member Ortiz said that in prior rounds some organizations had to return funds if they did not submit a spending plan; \"we approved it but then they have to give us a plan of how they're gonna spend it and how it's gonna benefit the residents,\" Ortiz said, describing past practice.

The council moved and seconded the item; the clerk called the roll and the motion passed 7-0.

Ending: Staff told the council that award amounts were in the agenda memo and that the city historically has used CDBG funds for neighborhood park improvements, nonprofit facility upgrades, affordable housing redevelopment and homelessness services. Council members asked staff to provide a follow-up on award timelines and rollover policies for projects that do not spend funds within a single fiscal year.","Council approved the 2025 Community Development Block Grant action plan; staff said about $990,000 is expected to be available and the review panel recommended awards to nonprofits and housing programs.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6184968,"Auditors give Elgin
n unmodified opinion; finance report shows 9-month general fund reserve",1105,355000,1460000,"/Search/View?dp=1&key=5084437-0c41f202c1aae48276cf8c6c8a40fa7e&start=355&end=1460","https://assets.pipeline.soar.com/5084437-0c41f202c1aae48276cf8c6c8a40fa7e/thumbnail_355000.jpg","/articles/6184968/Elgin/Cook-County/Illinois/Auditors-give-Elginbrn-unmodified-opinion-finance-report-shows-9-month-general-fund-reserve","https://secure.pipeline.soar.com/6184968-8c594c4b8c064ba40d25df2f949a97bc/orig.mp4?Expires=1771189428&Signature=RAJQH4z18dKL5gCf8QuXbRkeDUX0X9Opj-9ErP~6v5fgaLPGndUdXgDSTnE6YpcTqzg2Yn6PVHoxeo-P4jMXcvFOGub~lpgL2Jyg~Rt~HhqGOYSSHCEwNr0wNg1ZlSEa5BbtIrMmB6~yaAMckO9DjFeNpKDxNvyQfDqioCKk8Le1trHtSS8jWzVqbjutkMohTkelaMnFf88F5Tq6oCZ5JW~kZxK79BhHIV5vSJ~jwMGg6Kkp~3mXGHOpUgdJ1D8Rp0oBaWGvR0zj6BPEOBQQanDLmpbm2hQlC4RI0GwwsMxAM6rFDaKjuPUFPwupTdOrSNgPCdB~~dlyHaSXSdYzXA__&Key-Pair-Id=KUT5TJCACFTXG","Jim Sabio, principal at Sikich LLC, told the Elgin City Council on June 25 that the firm issued an unmodified opinion on the city\fonsolidated financial statements for the year ended 2024. \"We issued an unmodified opinion,\" Sabio said during a 40-minute presentation that summarized the 200-plus page annual comprehensive financial report.

Sabio said the audit included a single-audit requirement because the city expended more than $750,000 in federal funds and that Sikich issued no findings of material weaknesses or instances of noncompliance. \"We had no material weaknesses or significant deficiencies noted,\" he said, describing the report on internal control and on compliance.

The audit highlights presented to the council said the general fund\u000ended 2024 with an unassigned fund balance of approximately $120.6 million, which Sabio described as roughly a nine-month reserve based on 2024 expenditures. Sabio noted that the general fund figure combines the riverboat fund but that the general corporate fund alone would show a comparable reserve when examined in the combining schedules.

On pension funding, Sabio said the Illinois Municipal Retirement Fund (IMRF) contributions have fallen over the last decade and that Elgin has generally funded actuarially determined contributions. He described mixed but improving funded ratios for the Police and Fire pension funds and reported the city's net pension liability for IMRF declined compared with the 2022 level because of improved investment returns in 2023.

Sabio also recommended that readers start with the management\riscussion and analysis (MD&A) if they read only one section, saying, \"If you only wanna read one thing in the 200-plus page report, read the MD&A.\" He summarized where to find government-wide statements, fund financial statements, notes and the statistical section in the report.

City staff told the council the report also included required supplementary information and combining schedules. Sikich issued an \"in relation to\" opinion on supplementary schedules and an unmodified opinion on compliance for the major federal programs identified, including ARPA and an IDOT Highway Planning and Construction award. The auditors also issued the three required TIF reports with unmodified \"in relation to\" opinions under Public Act 85-1142.

No formal action was required from the council on the audit presentation; Sabio concluded by inviting questions and noting he would answer follow-up queries from staff.

The audit presentation and related communication letter, management letter and single-audit results will be included in the city's annual consolidated financial report available from the finance department.

Ending: Council members thanked Sabio and staff for the timely audit and said they found the report useful for budget and reserve planning. The auditors noted they implemented GASB 101 (compensated absences) in the current year with no material effect on the financial statements.","Sikich LLC issued an unmodified opinion on Elgin\fity\founcil\u000financial statements for 2024 and reported strong reserves and improving pension funded ratios; auditors noted one nonmaterial adjustment and no material weaknesses.","actionData","errors"]

Article not found

Votes at a glance: Elgin City Council meeting, June 25, 2025

Elgin council debates rules overhaul: executive-session materials and voting order divide members

Elgin council approves 2025 CDBG action plan; $990,000 estimated for program year

Auditors give Elgin<br>n unmodified opinion; finance report shows 9-month general fund reserve