[{"_1":2,"_111":-5,"_112":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87,99],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},"mediaId",6657036,"mediaKeyId","5093263-f331f905a5e6c55ca27bdb2067386bfd","parentId",5093263,"title","State reminds LEAs to update school calendars and notes Cactus downtime, license renewal deadline","audioSeconds",365,"startMs",531000,"endMs",896000,"viewUrl","/Search/View?dp=1&key=5093263-f331f905a5e6c55ca27bdb2067386bfd&start=531&end=896","thumbnailUrl","https://assets.pipeline.soar.com/5093263-f331f905a5e6c55ca27bdb2067386bfd/thumbnail_531000.jpg","articleUrl","/articles/6657036/Utah/State-reminds-LEAs-to-update-school-calendars-and-notes-Cactus-downtime-license-renewal-deadline","mediaUrl","https://secure.pipeline.soar.com/6657036-b89972dad22c80b08fdb308e72f41947/orig.mp4?Expires=1770970376&Signature=Na68KoKfRNGuWuw2pTcFeUhLEsql4P9yK2GoYM4vGsPUPj8dkrp9DF5PgjTjxgdd2-ecTwQSX2Znesq4XgCWXUVgd9msleoAsJnnw04cMuFYpCGAr2bN7t-ynpyyICSxK1lyBYXb5iU~sxG~QrVnlJWcq0l-DXhymIqSe3lf0QLya4z1Bl~uzoOfUFC7BBaW5OuXRwHvxXfe4OXTq3aUrolFWCeHEhdrvwXoZHyzXImNKCvzTrLeTzPGnWh0NMicDD4vzMIsfjC~~q0ZKaSMSZNW6CVDxfTRfF8XDcpsSxNPk4RFLa6pGu20FgFbR46hEaJXu8kfkYqEFMdr79yhiw__&Key-Pair-Id=KUT5TJCACFTXG","author","","date","2025-06-27T14:42:17Z","article","Utah State Board of Education staff reminded LEAs to finalize their 2025–26 school calendar entries in the data gateway calendar tool so the communications team can publish consolidated calendars.

Aaron Brough explained how districts and charter schools can edit calendar entries in the data gateway under LEA tools → Calendar and encouraged LEAs to save and double‑check entries because the communications office will convert calendar submissions into a two‑page PDF for public posting.

Kristen Campbell announced that the Cactus licensing system will be taken offline Monday, June 30, for maintenance and expected to return July 11. She advised educators whose professional licenses expire June 30 to renew before the outage, noting the system will be unavailable during the maintenance window. Campbell also said the new core code list and future qualification reports will be posted in late July and reminded LEAs that name changes to schools are processed only on July 1.

Campbell closed by urging LEAs to contact data and statistics if they did not receive courtesy review letters or if they have questions about role assignments, and to notify the state of any planned facility openings, closings or school name changes as soon as possible.","mediaType","Video","parentTitle","June 2025 LEA Data Meeting","oneSentenceSummary","USBE staff reminded local education agencies to confirm 2025–26 school calendars in the data gateway calendar tool, and Kristen Campbell announced the Cactus system will be down from June 30 and is expected to return July 11; professional educators with licenses expiring June 30 must renew before the outage.","taxTitle","Utah State Board of Education, Utah Government Divisions, Utah Legislative Branch, Utah","taxId",7925,"location","Utah","headline","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},6657040,"State updates on UFA application window, teacher email collection and child nutrition S5 record",537,6242000,6779000,"/Search/View?dp=1&key=5093263-f331f905a5e6c55ca27bdb2067386bfd&start=6242&end=6779","https://assets.pipeline.soar.com/5093263-f331f905a5e6c55ca27bdb2067386bfd/thumbnail_6242000.jpg","/articles/6657040/Utah/State-updates-on-UFA-application-window-teacher-email-collection-and-child-nutrition-S5-record","https://secure.pipeline.soar.com/6657040-b32c30ca30c17846a22bbc79ac2d7d04/orig.mp4?Expires=1770970376&Signature=Es7KK63HC~bdmzpTKdn9ERvidtGzwHh4UeZ8Aq4SzP1ql3hfigzhCz0ZO1k9Qt2vsbR90sQmJLhLCWNNn2TP57BxWvnn6qfa0wzIHIkaLFWt7eAm3~3RaceqI-j6Og3ghFn6dpo0uNIDtcYk0yZ4siCAAsI0tAKjJru6zN4i2L92Dv3~eAPDTEJIwE7z9~NB2A73svHkbYlXNSYyxUZJH1AB9XcSRk1VNpRZu2wtEMvI~OQXnqwXQDeWdj8RdOwYtecL6Za93YArGnN1EY3LTXBGG8y3ra9zySx5LaS47fmyvpe4kxX6JR~q6WVDMtFPozyv67MOiBBD-mYKSd35Fg__&Key-Pair-Id=KUT5TJCACFTXG","UTREx technical staff gave several operational updates relevant to LEA planning ahead of the new school year.

Cliff said the student application window for Utah Futures/A (UFA) will open Aug. 1. Provider registration is already open through Odysee; providers and schools that want to be eligible for the higher private‑school allotment must register as UFA providers. The student application process is designed to be short — the technical team expects parent/student steps to take only a few minutes when the window opens, and the marketplace of providers will be available immediately for approved students.

Cliff also said districts will be asked to supply public teacher email addresses through the SIF mapping so the state can collect that contact information directly, which will reduce manual collection tasks and protect staff privacy by avoiding use of personal email addresses. He noted the SIF mapping for teacher email fields is available and recommended LEAs implement it before the school year.

On child nutrition data, Cliff reported the S5 record collection logic is complete and collections are running; reporting will be available after the ETL process in July. He confirmed that S5 records, when passed, will appear in the examine file.

Cliff advised that if LEAs have CEP (Community Eligibility Provision) questions related to S5 eligibility they should contact the child nutrition program specialist (Tammy Walker). He also reiterated that UTREx support, the data and statistics team, and SIS vendors are the appropriate contacts for technical and data questions respectively.","State technical staff said the Utah Futures/UTREx environment will open the student UFA application window Aug. 1, clarified provider registration via Odysee, and gave operational updates about collecting teacher emails and availability of the S5 child‑nutrition record in the examine file.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_47":93,"_49":94,"_51":95,"_53":96,"_55":56,"_57":58,"_59":97,"_61":62,"_63":64,"_65":98,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},6657045,"State to add emergency‑safety‑intervention fields and new infraction codes after Legislature’s bills; aim to reduce 'other' incident tallies",811,5563000,6374000,"/Search/View?dp=1&key=5093263-f331f905a5e6c55ca27bdb2067386bfd&start=5563&end=6374","https://assets.pipeline.soar.com/5093263-f331f905a5e6c55ca27bdb2067386bfd/thumbnail_5563000.jpg","/articles/6657045/Utah/State-to-add-emergencysafetyintervention-fields-and-new-infraction-codes-after-Legislatures-bills-aim-to-reduce-other-incident-tallies","https://secure.pipeline.soar.com/6657045-13e661c0dc26450486afd4ca437cd6a6/orig.mp4?Expires=1770970376&Signature=JAX8gN17Yr3RPb0Ic9niqhBOiYWBv4qo65YBW4GfZw18socaAkffrN0gIepuHDOkcChHy-pWMb2rgB8FMo5H~7v1NDoMFB4xP9R7r1-mxyinqtsKv~jtqTvM-bsLzzUHR81TFLs6RIdeCdCV8Qzq717IbWafSXkcVzluq~Naho531EJkkurCrJB~jgerVoGx1E5ZcltC9hNUz4qYnw7be19~1q~w-FteE8gPX~wNuWtvERPsnhw0j~268W44YyGGEhEH3ZlH4WoqgJvp97s8SSavEdMg91FnzNiBILRHBD7UDUWtd8Bb~7M8yTbmKw6xRByAXZriQxiEYePexQvvtg__&Key-Pair-Id=KUT5TJCACFTXG","Utah State Board of Education incident data staff said the agency will add required fields and new validation logic to UTREx after reviewing local workgroup feedback and two 2025 bills that affect reporting.

Willie, who leads incident data work, said the state will add at least one new field for “reason for alternate placement,” multiple new infraction codes intended to disaggregate incidents previously coded as “other,” and six new data fields required by Senate Bill 170 related to emergency safety interventions (ESIs). Those ESI fields include incident outcomes, duration in minutes (with guidance that duration should not exceed 30 minutes), whether alternative interventions were used, basic demographics, and whether staff involved received relevant training.

Willie also said the state will deprecate “sexual assault” as a separate infraction code and fold it under the broader “sexual harassment” category to align with federal definitions and Title IX processes. The change, he said, aims to reduce duplication and ensure incidents follow required due‑process pathways.

Senate Bill 223 clarified bullying reporting by distinguishing student bullying from staff bullying. As part of that change, incident reporting will move from the older “offender/victim” language to “subject” in the PI role fields. To address chronic underreporting of subjects, the UTREx team will make the student number conditionally required for I2 incident records when bullying, cyberbullying, hazing, retaliation, harassment, or sexual harassment is selected. For those infractions, submitting only a single I2 record will generally be insufficient; the system will require a second I2 record to capture both parties when appropriate. Willie said the team recognizes that some incidents legitimately lack an identifiable student subject and that the validation will be conditional to allow those cases.

To help LEAs map changes in their SIS and data workflows, the agency will publish an appendix in the UTREx specifications with clear definitions, statutory references, and example scenarios for the infraction codes and flags. That appendix will be designed to support SIS mapping and local training. Staff expect the specification updates and validation changes to be available in the July update so LEAs can begin planning SIS mappings and data collection changes.

Willie and staff encouraged LEAs to prepare SISs to capture the new fields. They said they are building SIF mappings and additional validation messages to help LEAs understand why a record may be rejected or flagged.

The changes are intended to improve data quality and the state’s ability to analyze disciplinary patterns and use the data for program and policy decisions, including identification of training needs related to ESIs and more targeted tracking of bullying incidents.","USBE staff described upcoming changes to incident reporting driven by recent legislation and local workgroups: new ESIs fields required by law, more infraction codes to disaggregate 'other' counts, and validation changes to increase reporting of subjects (victims) in bullying incidents.",{"_33":100,"_35":36,"_37":38,"_39":101,"_41":102,"_43":103,"_45":104,"_47":105,"_49":106,"_51":107,"_53":108,"_55":56,"_57":58,"_59":109,"_61":62,"_63":64,"_65":110,"_67":68,"_69":70,"_71":72,"_73":56,"_74":56},6657049,"State data team urges LEAs to finalize year‑end UTREx submissions by July 7, flags address and district‑of‑residence errors",4631,925000,5556000,"/Search/View?dp=1&key=5093263-f331f905a5e6c55ca27bdb2067386bfd&start=925&end=5556","https://assets.pipeline.soar.com/5093263-f331f905a5e6c55ca27bdb2067386bfd/thumbnail_925000.jpg","/articles/6657049/Utah/State-data-team-urges-LEAs-to-finalize-yearend-UTREx-submissions-by-July-7-flags-address-and-districtofresidence-errors","https://secure.pipeline.soar.com/6657049-9d75e606453f15eaa4e5a3587e968644/orig.mp4?Expires=1770970376&Signature=RIkBqJnR4qVD3aHrV~iVbq~wfFdyXUUMmqac6sZJKY-fgB5hVTGSPnbOjddoEZADAmW82PEMAdD9J-pWDYzc100ySy-dOgOMQORm0-8RSaeaLv36OdHijhstAQI9Ivph78WAz5cErMBF9M5v3qBe5Vj8YB1SoyPgyFzagoMgICWlWnjtBWHbQC90gaVixJPwkfrcIS-zdNjemmrvQriv4B1OWELJtBLiKOXnlWzMVA58xfITDPFtPzApGamx9GgtUijYAbkDMtiuzz3JPNR5zbzdpOH3FDbdcSvEUoYYUyFW4kAmSL1ORuW4mPg8X6dL30u-EDCSM~Nm50nnTkWybg__&Key-Pair-Id=KUT5TJCACFTXG","The Utah State Board of Education’s data and statistics team told local education agencies during a June data meeting that the year‑end UTREx finalization window is open and the hard deadline for finalization is Monday, July 7 at 5 p.m.

The team urged LEAs to finalize early — ideally by July 3 — to avoid weekend staffing gaps and to allow time to resolve technical issues. Aaron Brough, director of data and statistics, said as of the morning of the meeting 52 LEAs had finalized at least once and many others remained in progress.

The teams emphasized that fatal validation errors will block student records from the finalized submission and therefore from membership and funding calculations. Two categories of validations were singled out: address validation (S1Dot310/S1Dot398 and related checks) and district‑of‑residence (DOR) level‑2 validations. Riley, who led the address/DOR training, explained that UTREx makes API calls to the Utah Geospatial Resource Center (UGRC) and uses UGRC’s address points and UGRC school district boundaries as the authoritative source for both address validation and district‑of‑residence checks. She warned that an address that appears in Google Maps, USPS, or a county file is not sufficient for UTREx unless it exists in the UGRC data.

The data team provided practical steps for clearing address and DOR fatal errors: verify the address text for typos or missing directionals, check the UGRC lookup (atlas.utah.gov) or the UGRC API, and, if necessary, supply valid GPS decimal coordinates or full Google plus codes in the geocode field. Riley noted that UTREx uses a priority order (GPS/geocode vs. physical address) so districts can preserve nonstandard entries in the physical address field while providing a validated geocode in a separate field.

For DOR issues specifically, Riley said LEAs must confirm that (1) the UGRC‑validated address is actually the location the family reported, (2) the UGRC school district boundary for that location matches the LEA’s claimed DOR, and (3) if a district boundary recently changed but is not yet in UGRC the county legislative body must file certification with the lieutenant governor so UGRC can update its boundaries. Riley referenced state filing requirements and noted UGRC updates are generally fast once correct documentation is received.

The team cautioned that level‑2 fatal errors are applied after an LEA finalizes; an affected student may appear in pre‑finalization counts but drop out of the finalized dataset if errors are not cleared. The result can affect cohort membership and funding—for example, students with 180 days membership are considered full time for funding purposes.

The UTREx team also addressed several common data issues that have produced false positives in validations and reported fixes: errors that incorrectly applied to out‑of‑state or foreign exchange students, caching problems that have since been resolved, and specific validation logic around exit codes (for example, constraints involving exit code 11 and related completion codes). The team instructed LEAs to notify data and statistics immediately if a finalization attempt returns an error.

Other year‑end details included: the school summary cumulative report shows demographics “as of Oct. 1” (which may differ from SIS snapshots and explains many count mismatches); kindergarten reading and early numeracy fields must be reported (four fields per measure, eight fields total) and currently appear in the examine file though not yet in the school summary PDF; and the S5 child nutrition record must be submitted both to UTREx and via a separate Qualtrics round‑2 form this year, per child nutrition guidance.

Staff reiterated operational reminders: do not pause scheduled daily collections without deleting them after finalization; download and archive the year‑end reports immediately after finalization because those files update as later submissions arrive; historical updates and SSID merge requests submitted by the stated internal deadlines were prioritized, but late requests can still be made without a completion guarantee; and the data gateway finalize button can be clicked multiple times during the window but should only be used once the latest collection timestamp shows processing completed.

The team warned that several validation changes are now fatal for year‑end (district‑of‑residence and address validations among them) and asked LEAs to respond to the “courtesy review” letters sent in June — the top section of those letters lists items the state requires a reply to because they affect funding and reporting.

The state’s guidance package included contact points for help: UTREx support for technical issues, the data and statistics team for data questions, and SIS vendor help desks for vendor‑specific troubleshooting. The team repeatedly urged LEAs to finalize early to avoid last‑minute technical bottlenecks and to ensure students are included in final membership and cohort counts.","Utah education data staff told local education agencies to finalize year‑end UTREx submissions by 5 p.m. on Monday, July 7, and outlined common fatal errors—especially address and district‑of‑residence validations tied to the Utah Geospatial Resource Center (UGRC)—that will block student records from funding and reporting.","actionData","errors"]

Article not found

State reminds LEAs to update school calendars and notes Cactus downtime, license renewal deadline

State updates on UFA application window, teacher email collection and child nutrition S5 record

State to add emergency‑safety‑intervention fields and new infraction codes after Legislature’s bills; aim to reduce 'other' incident tallies

State data team urges LEAs to finalize year‑end UTREx submissions by July 7, flags address and district‑of‑residence errors