Rio Blanco County explores Bamboo HR software to streamline employee management

In the heart of Rio Blanco County, the Board of County Commissioners convened on June 24, 2025, to discuss pivotal updates regarding human resources and payroll systems that could reshape the county's administrative landscape. As the meeting unfolded, the focus turned to the potential transition from the current HR software, Encode 9, to the more advanced Encode 10, which promises to streamline operations and reduce manual processes.

A key point of discussion was the financial implications of staffing changes. Commissioners noted that if a position remains unfilled, the associated costs would decrease month-to-month, highlighting a flexible budgeting approach that could benefit the county's finances. This adaptability is crucial as the county navigates staffing needs and budget constraints.

The conversation then shifted to the features of the proposed Encode 10 system. Unlike its predecessor, this new software would eliminate additional costs associated with employee count fluctuations, offering a flat fee regardless of the number of employees. This change could significantly simplify budgeting for HR expenses. Commissioners expressed interest in the integration capabilities of Encode 10 with existing platforms like Tyler, which is already in use for various county functions.

As the meeting progressed, the commissioners explored the functionalities of Bamboo, a module within the Encode system that could enhance employee management. This tool would allow employees to track their time off, request leave, and even manage job applications internally, all while providing supervisors with streamlined approval processes. The potential for automated payroll processing was also highlighted, which could reduce administrative burdens and eliminate costs associated with mailing W-2 forms.

The discussion underscored the importance of modernizing the county's HR practices to improve efficiency and employee satisfaction. With the promise of automated systems and reduced manual input, the commissioners recognized that these changes could lead to a more engaged workforce and better resource management.

As the meeting drew to a close, the commissioners acknowledged the need for further evaluation of the proposed systems, emphasizing a careful approach to ensure that any transition aligns with the county's financial and operational goals. The future of Rio Blanco County's administrative processes appears poised for transformation, with technology playing a central role in shaping a more efficient and responsive government.