[{"_1":2,"_99":-5,"_100":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":44,"_46":47,"_48":49,"_50":51,"_52":53,"_54":55,"_56":57,"_58":59,"_60":61,"_62":63,"_64":65,"_66":67,"_68":69,"_70":71,"_72":73,"_74":73},"mediaId",6520811,"mediaKeyId","5118317-ee5bcb0a0beba6f1d28f93c9ec89cd9c","parentId",5118317,"title","Claims auditor reports on confirming orders, turnover and steps to improve purchasing compliance","audioSeconds",0,"startMs",676740,"endMs","viewUrl","/Search/View?dp=1&key=5118317-ee5bcb0a0beba6f1d28f93c9ec89cd9c&start=676&end=676","thumbnailUrl","https://assets.pipeline.soar.com/5118317-ee5bcb0a0beba6f1d28f93c9ec89cd9c/thumbnail_676740.jpg","articleUrl","/articles/6520811/New-York/Claims-auditor-reports-on-confirming-orders-turnover-and-steps-to-improve-purchasing-compliance","mediaUrl","https://secure.pipeline.soar.com/6520811-2b4de1f011e2b8379c8d42ad9661b655/orig.mp4?Expires=1771158098&Signature=XnGa~O~CGv~dGTkir~CWQIpP42BTsd0LlgdXhx83peOu2FptxHNAPpuMIHRpkVJH8wR8k-VmU83xHcEnN~wfwu8JAjVvG5p1YhO9HIR-24rSDWwsGo5YtVDeWzyJx8GntgNIbK9bQ~f5nInVZUOOGW0Wwvu3RSp~vC0U7og2AX8LuQz4rcJ1SQb1pzXf7E7sjGU0NmmdaH6ZS3JV9QGu1UrS2ijs5W9xA-bpw6t89Cu3P384Q2by7xaIhaNmqiKC8s1bX51Rd4kjZHR3YHBvuFDcyQ0WSo~cUCB17uebY0nzJQwv5MmQ4F1yRekvFcOo-qYZEckpaP0qWpN3XYw3yw__&Key-Pair-Id=KUT5TJCACFTXG","author","Amherst Central School District","date","2025-07-02T14:51:50.097Z","article","Denise Ober, the district’s claims auditor, presented the annual review of purchasing and claims activity and reported on exceptions the auditor found during the last fiscal year.

Ober described “confirming orders” as the largest exception category and explained they occur when purchases are made before a purchase order is entered. “That's your confirming orders… those are orders that someone has purchased something prior to us OK’ing it,” she said. She told the board that most confirming orders are small-dollar transactions and that the district is tracking them so staff can retrain and reduce recurrence.

Board members asked about the dollar impact and scale. Ober said many confirming orders were “probably under $100,” and she described personnel turnover in the business office and a new claims auditor as factors that contributed to an uptick year over year. The transcript records the auditor saying she asked the district to be stricter so weaknesses would be visible and correctable.

Ober said all payments are reviewed before checks are issued and that when exceptions are found they are sent back to accounts payable for correction. She emphasized the district can document emergency purchases and the state will accept documented emergency repairs; these documented emergencies account for some confirming orders such as urgent facility repairs.

When asked how quickly purchase orders are approved if staff submit them in advance, the auditor said, “I approve POs like right now every single day. And when things go down, 3 times a week,” adding that approval can often be completed in a day or two and emergency POs are available when needed.

The auditor and board discussed the target of returning confirming orders to below 1 percent of total annual purchase orders; Ober said the district processes roughly 2,500 purchase orders a year and therefore the percentage is small though worth addressing.

No formal board action was taken on the auditor’s report; the board accepted the presentation and proceeded to other business. The transcript records subsequent routine motions on consent and new business later in the meeting.

","mediaType","Video","parentTitle","July 1, 2025 - Board of Education Mtg.","oneSentenceSummary","Claims auditor Denise Ober reviewed the district’s annual claims and purchasing activity, noting an increase in confirming purchase orders tied to personnel turnover and clerical process issues; most confirming orders were small-dollar amounts and staff will work to reduce the rate below 1%.","taxTitle","AMHERST CENTRAL SCHOOL DISTRICT, School Districts, New York","taxId",60579,"location","New York","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_46":81,"_48":82,"_50":83,"_52":84,"_54":55,"_56":57,"_58":85,"_60":61,"_62":63,"_64":86,"_66":67,"_68":69,"_70":71,"_72":73,"_74":73},6520816,"Preschool policy update: Amherst board committee incorporates public comments, sends draft to policy committee",304,467585,771775,"/Search/View?dp=1&key=5118317-ee5bcb0a0beba6f1d28f93c9ec89cd9c&start=467&end=771","https://assets.pipeline.soar.com/5118317-ee5bcb0a0beba6f1d28f93c9ec89cd9c/thumbnail_467585.jpg","/articles/6520816/New-York/Preschool-policy-update-Amherst-board-committee-incorporates-public-comments-sends-draft-to-policy-committee","https://secure.pipeline.soar.com/6520816-3febc226a634b74610dce31669fe8e87/orig.mp4?Expires=1771158098&Signature=UJnRMh6pAmQt16aOOb7zVbcseNqFdyXWNLsEqU-qcpSAYhE8Phgb4-OwImAknqgNUjG~6xLEm4kzV7zKEhQ7tbsDAyngxmi9oc4vf42sd3~7ZuR5KyLzgytv7~pyk8GFjCilLWbgFIlQOOvP3AKTFIsjCCi8jomeZkQbeadTNrf0JKbufnTeGwxTacjtPSWqP0CSTSgXSet9PbH9auuJcSH~Qmh75rQ8yvlkRVGxpKaMiVCtsl~47f6PpbWset79i6NpaXVtblMZcs0WAZbzLqOU4Xxl4Aw~hnUJm7DcSAvdmh0aFQ-pYh3n5Acz5D7~SIiFWVEhITRGRIuFu~w1iw__&Key-Pair-Id=KUT5TJCACFTXG","At the Amherst Central School District regular meeting, a board member reported that the district’s preschool committee reviewed public comments on a proposed preschool policy and adjusted the draft and FAQ accordingly before forwarding it to the policy committee for detailed review.

The committee’s presenter said the committee met on June 24, reviewed public comments and incorporated feedback into the policy draft and FAQs. “We had about 8 comments,” the presenter said, adding that the comments came from parents and staff across buildings and included both support and opposition. The presenter said the committee included representation from all four district buildings as well as parents, paraprofessionals, counselors, administrators and teachers.

The committee expects a superintendent presentation at the next full board meeting on Aug. 5 and anticipates bringing the policy forward for board approval at that time so it can be implemented for the new school year beginning in September.

Committee members said much of the committee’s work focused on clarifying procedures and making the policy’s steps easier to follow in school buildings. The presenter emphasized that the committee’s changes were intended to improve clarity for staff and families ahead of implementation.

The board did not take a formal vote on the preschool policy at this meeting; the item will next be reviewed by the policy committee, followed by a superintendent presentation and then a future board vote.

","A district committee reviewed public comments on a new preschool policy and FAQ, made clarifications, and will forward a draft to the policy committee ahead of a superintendent presentation on Aug. 5.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":92,"_46":93,"_48":94,"_50":95,"_52":96,"_54":55,"_56":57,"_58":97,"_60":61,"_62":63,"_64":98,"_66":67,"_68":69,"_70":71,"_72":73,"_74":73},6520821,"Amherst Central School District holds reorganization; board officers elected and oaths administered",391,22805,414145,"/Search/View?dp=1&key=5118317-ee5bcb0a0beba6f1d28f93c9ec89cd9c&start=22&end=414","https://assets.pipeline.soar.com/5118317-ee5bcb0a0beba6f1d28f93c9ec89cd9c/thumbnail_22805.jpg","/articles/6520821/New-York/Amherst-Central-School-District-holds-reorganization-board-officers-elected-and-oaths-administered","https://secure.pipeline.soar.com/6520821-e761c394ad05adcc405da9f176bc6ca6/orig.mp4?Expires=1771158098&Signature=dJGGaTq3DV9BlKm7jV1Ihb2TTA71MDi0Xyq~XMudSjXzSDTLl7GMHfc-ybKmDA8zeQSbPckn-zTIfEbodvTsteUOITPVehcxdToZEV12U9SyZop-VOpeB-RVmhmDrtYKNhIPjuGJaEcd6v2QrCtWwPXq8-SSy9G0AHLM-0p5CeMMNSjswPxA1qPIODus0JPiuqRUFUUvK6uatvN-YIYV9MfQtVwMtycHYAlKPi6akWnnq84wjhQMc-xlkmA2tszYvIe2bju~-n0uQokmkZqMXDyoDeEKdxtGgGIfiiObt~iW2cDzVG6vooSF8kr3t95Vz4CUkiOrR1toqMETNWdvKQ__&Key-Pair-Id=KUT5TJCACFTXG","The Amherst Central School District Board of Education opened its reorganization meeting by swearing in newly and re-elected trustees and electing board officers, then moved into regular business.

Three trustees — Nicholas DeMarco, Lori Goldhawk and Olivia Nidalgo — were sworn in to the Board of Education. Nicholas DeMarco recited the oath of office: “I, Nicholas DeMarco, do solemnly swear that I will support the” Constitution, as recorded in the meeting transcript.

The board then opened nominations for president and vice president. A nomination was made for Jessica McLaughlin for president and Mary Jane Matson was nominated for vice president. A public vote on the officers was held; the record shows motions carried unanimously with recorded tallies of 7–0. The board president and vice president were then asked to take the oath of office; the transcript records an oath read aloud and signed by the officers. The reorganization portion of the meeting concluded and the board moved on to its regular business meeting.

During the reorganization the board also voted on a consent item described as “consent of organizational resolutions.” A motion for that consent item was made and seconded; the motion carried (recorded as unanimous, 7–0).

The meeting record contains some overlapping or unclear spoken nominations and motions during the president election (the transcript records both a nomination for Jessica McLaughlin and a motion naming Justin Roblach). The official recorded outcome in the meeting minutes was a carried motion with a 7–0 tally and the board proceeded to administer the oaths to the incoming officers.

The reorganization adjourned after the oaths were administered and signatures collected; the board then moved into its regular agenda.

","At a reorganization meeting, three newly and re-elected board members were sworn in, the board held public votes for president and vice president and administered oaths of office; organizational resolutions were approved unanimously.","actionData","errors"]

Article not found

Claims auditor reports on confirming orders, turnover and steps to improve purchasing compliance

Preschool policy update: Amherst board committee incorporates public comments, sends draft to policy committee

Amherst Central School District holds reorganization; board officers elected and oaths administered