County attorney proposes new legal secretary position to address staffing shortages

The July 8, 2025, Clay County Commission meeting focused on budgetary considerations and staffing needs within the county's legal office. The meeting began with a request for the addition of a legal secretary position, which has been deemed necessary due to increased demands on the office and the upcoming relocation to a new building. The proposed salary for this position is estimated between $60,000 and $65,000, reflecting the need for an experienced candidate.

The discussion highlighted the current staffing challenges, with the office operating with limited personnel. The speaker noted that existing staff members are often overwhelmed with responsibilities, which detracts from their ability to perform specialized tasks. Comparisons were made to staffing levels in similar counties, indicating that Clay County's legal office is under-resourced relative to its peers.

Budget allocations for professional services and fees were also addressed. The speaker indicated that while there has been a reduction in expenses related to virtual court services, there remains a need to maintain a budget for potential future requirements, particularly for remote hearings. Supplies and materials budgets were maintained at current levels, anticipating increased needs due to the office's expansion.

Travel expenses were discussed, with plans for increased training opportunities for staff as the office reaches full capacity. The speaker emphasized the importance of ongoing education, especially in light of potential new requirements for continuing legal education mandated by the South Dakota Bar Association.

The meeting concluded with a discussion on the future of a juvenile diversion coordinator position, which is currently grant-funded but will require county funding after the grant period ends. The speaker expressed optimism about the program's success and the potential need for continued support.

Overall, the meeting underscored the pressing need for additional staffing and resources in the Clay County legal office, as well as the importance of preparing for future demands as the office transitions to a new location. The commission will need to consider these requests in the context of the county's budget constraints.