County Commission awards $57K HVAC bid to Cole Air Conditioning

During the Henderson County Commissioners Court meeting held on July 10, 2025, significant discussions centered around the approval of bids for HVAC systems and road materials for the fiscal year 2025. These decisions are crucial for maintaining county infrastructure and services.

The meeting commenced with the review of bids for HVAC system replacements at the county annex, judicial building, and library. Three bids were submitted, with Cole Air Conditioning emerging as the lowest bidder, offering a substantial savings of approximately $57,000 compared to the second bidder. The court unanimously approved the bid for Cole Air Conditioning, ensuring that essential heating and cooling systems will be updated in county facilities.

The second major topic involved bids for road materials, where the court received responses from multiple vendors. Notably, there was a lack of bids for asphalt, a critical component for road maintenance. The absence of an asphalt bid raised concerns, as the current supplier overlooked the bidding process. The court discussed the necessity of rebidding for asphalt and other related materials to ensure competitive pricing and availability.

Commissioners expressed the need to streamline the bidding process, particularly for trucking services, which are essential for transporting materials. The court decided to accept bids for several materials, including crushed concrete and flex base from Aggregate Haulers, and crushed asphalt from Big City Crushed Concrete. However, they will need to rebid for asphalt products, including hot mix and oil sand, to secure a reliable supplier.

In conclusion, the meeting highlighted the county's proactive approach to maintaining infrastructure through careful consideration of bids. The approval of HVAC system replacements and the ongoing efforts to secure road materials reflect the court's commitment to enhancing county services. The next steps will involve rebidding for asphalt products to ensure that the county can effectively manage its road maintenance needs.