[{"_1":2,"_98":-5,"_99":-5},"loaderData",{"_3":4,"_26":27},"root",{"_5":6,"_17":10,"_18":19,"_20":21,"_22":10,"_23":-5,"_24":-5,"_25":10},"user",{"_7":8,"_9":10,"_11":10,"_12":-5,"_13":-5,"_14":15,"_16":-5},"roles",[],"isAuthenticated",false,"isPremium","planName","subscriptionStatus","featureFlags",{},"insightsBudget","isDevelopmentHost","userPreferences",{},"recaptchaSiteKey","6LcvOJcUAAAAAHsB-gPGfGktcRlKpH7OTIU_dMTD","isImpersonating","impersonation","affiliateStatus","isFreedomPortal","routes/v2/article/layout",{"_28":29,"_30":31},"notFound",true,"relatedArticles",[32,75,87],{"_33":34,"_35":36,"_37":38,"_39":40,"_41":42,"_43":44,"_45":46,"_47":48,"_49":50,"_51":52,"_53":54,"_55":56,"_57":58,"_59":60,"_61":62,"_63":64,"_65":66,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},"mediaId",6551125,"mediaKeyId","5355583-cb8c3ce0a46af556588fa168534b0e9c","parentId",5355583,"title","Votes at a glance: board approves contracts, renewals and plan adoption; several routine permits granted","audioSeconds",2325,"startMs",2571000,"endMs",4896000,"viewUrl","/Search/View?dp=1&key=5355583-cb8c3ce0a46af556588fa168534b0e9c&start=2571&end=4896","thumbnailUrl","https://assets.pipeline.soar.com/5355583-cb8c3ce0a46af556588fa168534b0e9c/thumbnail_2571000.jpg","articleUrl","/articles/6551125/Rhinebeck/Dutchess-County/New-York/Votes-at-a-glance-board-approves-contracts-renewals-and-plan-adoption-several-routine-permits-granted","mediaUrl","https://secure.pipeline.soar.com/6551125-74c51449dc2f77d40b4795bf146ddf34/orig.mp4?Expires=1771158262&Signature=hCZJ~Gy3ZSJA0G5lrEP5~-vHbVvZ-AmiSYklZkLLBNVdY7S1PsOgMpq~feMvZSCHtCOCygI8g6Iy7KukgiFiD64yytKPZwlUMEJfC4WaB-SES68c8MlV3Xa6ZXkOlYrL~GCwOJNjeOmFXXI9EJbv7TqDmC3AAlZXnMbzPJFxBWfwpPWSDPZYkOyW0JfR1SSEu2Y91~zrn4fKJ30FFkc-SdtJ3WzTgamdhHxBmVExydorx0KowjuWPUZUqvK48HrtPdrqsWkrJkunoFE6gHJzY8pc0dGIAQNuNwrrS-XLd41vTH8Igkho9PAcsYVuY8~gObRghyqMPhlT88DOdKAwjg__&Key-Pair-Id=KUT5TJCACFTXG","author","Dutchess County","date","2025-07-10T20:48:02Z","article","The Village of Rhinebeck Board of Trustees completed a series of routine and substantive votes at its meeting. Items below summarize motions made, outcomes and key details recorded during the session.

Approved items and motions

- Callahan Industries paving contract (contract award): Motion to approve a state bid from Callahan Industries for paving eight village streets for $496,426.25; motion carried on voice vote. Trustees approved a fund‑balance draw for the village share, per staff presentation.

- Water treatment project change orders (multiple approvals): The board approved four contractor proposals presented by Delaware Engineering: actuated valves ($11,213), barn slab injection for a void ($9,545), exterior air‑valve replacement ($9,788), and installation of a 16‑inch insertion (hydro‑stop) valve ($49,566). Votes were taken on each item and recorded as approved.

- Center Street change order number 6 (final payment): Trustees approved the final change order and final payment on the Center Street project after staff confirmed completion of the work and inspection by highway staff.

- Granicus annual renewal: Motion carried to renew the Granicus service for the 2025–26 year (cost and county credit discussed; small net charge to village that matches the budget estimate).

- Anderson Consulting contract renewal: The Board renewed the contract with Anderson Consulting Services to continue providing autism‑support consulting to the village committee; trustees noted the contract is paid from the committee’s escrow/donated funds. The motion passed; one trustee recorded opposition on the voice vote.

- Community‑wide climate action plan resolution: The board unanimously adopted the community‑wide climate action plan resolution after trustees thanked volunteers who drafted the plan and noted next steps for implementation.

- Center Street pavers/payments and other capital vouchers: Trustees approved a packet of remaining vouchers and budget amendments necessary to close fiscal year 2024–25 accounts. Treasurer asked board to authorize payment of listed vouchers across general, water and sewer funds; board approved the vouchers as presented.

Permits and special requests

- Peddler’s/food truck permit: Approved Off the Hook Foods for a private food‑truck catering event at 41 East Market Street (July 17); organizers agreed to wristbands and on‑site monitoring to keep the event private.

- Lions Club Mini Park Duck Race: Approval granted; board asked organizers to ensure all ducks are captured at race end.

- Foster’s Coach House outdoor music: Approved seasonal outdoor music limited to the existing dining patio (solo artists on Fridays, and a single band appearance per month limited and sited to avoid street amplification), with speakers oriented onto the property.

- Music on Market: Approved as a seasonal series with the clarification that events will be limited to one music event per weekend.

- Municipal parking lot use (22 Livingston Street project): Approved temporary daily use of a single municipal parking space for contractor access during weekdays for a renovation project, with coordination required with highway staff, proof of insurance and a requirement to return the space to public parking by 5 p.m. each workday.

Tabled/withdrawn items

- Rhinebeck Fall Half/5K (ChiliMax LLC): Application was tabled to await a route map and clearer participant cap language; the sponsor will return with a map and clarifying details.

Votes and recordkeeping notes

Most motions were recorded by voice vote; several items were seconded and carried without roll‑call tallies published in the meeting transcript. Where the transcript recorded a named opposition, the article notes it; otherwise motions were reported as carried.","mediaType","Video","parentTitle","Village of Rhinebeck Board of Trustees 06/24/2025","oneSentenceSummary","The Board approved multiple contracts, change orders and renewals and adopted the community‑wide climate action plan; the meeting also cleared a package of permits and administrative vouchers.","taxTitle","Rhinebeck, Dutchess County, New York","taxId",62384,"location","headline","","shortSummary",{"_33":76,"_35":36,"_37":38,"_39":77,"_41":78,"_43":79,"_45":80,"_47":81,"_49":82,"_51":83,"_53":84,"_55":56,"_57":58,"_59":85,"_61":62,"_63":64,"_65":86,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6551131,"Board approves multiple water‑plant change orders, including insertion valve and repairs; contingency remains positive",1012,2180000,3192000,"/Search/View?dp=1&key=5355583-cb8c3ce0a46af556588fa168534b0e9c&start=2180&end=3192","https://assets.pipeline.soar.com/5355583-cb8c3ce0a46af556588fa168534b0e9c/thumbnail_2180000.jpg","/articles/6551131/Rhinebeck/Dutchess-County/New-York/Board-approves-multiple-waterplant-change-orders-including-insertion-valve-and-repairs-contingency-remains-positive","https://secure.pipeline.soar.com/6551131-fce9e906370b38120fc1fd83b49a5ddd/orig.mp4?Expires=1771158262&Signature=ltywq64IxM2T~ZSkATpUxPdzwoov8BMLiAF-Vc4~0CVPLHwCTVG7k8UhcDZgGyjy3oHAzHscQkwD4c7C9rb6Jfl4ovEvKDM4WT2lB7SSbtMOJTJ255Ya0lzrSEbt8tGrwPDr6JQSTxTZhk5u8nJ3hOta1rKEvGhhk5Lopwi~qK0XbMkf1n02IZOhY~P378H53YzMgI~PggXOo3qFqhQuKmAh1YYgkwQohTZoFqUY2YDnO4wwQ~fn3z6TvQZFpelX-BjN5nnY88jLv6sYOAhrgGIdqAXjtRtbcHZaZQKfErYXGfttbK79b7MW0mXvzKNlMP2JbkVabm7M8nJMOFi1-w__&Key-Pair-Id=KUT5TJCACFTXG","The Village Board approved a set of contractor change orders for upgrades at the village water treatment plant after Delaware Engineering reviewed contingency charges and recommended discrete repairs and additions.

Anne Emanthus of Delaware Engineering explained the project’s contingency accounting and presented separate contractor proposals for several items. She said the construction contingency began at $100,000, but design credits and accepted changes had so far left the project with an available contingency “of about $180,000” compared with the $100,000 starting allowance. The board then considered four distinct contractor proposals.

First, the board approved replacement and additional electrically actuated valves discovered in the field. Anne said the item would add $11,213 to the contract; the contractors had searched for compliant vendors and reported limited availability for American Iron and Steel (AIS) requirements.

Second, trustees agreed to a contractor proposal to address a structural void discovered under a newly poured slab adjacent to the barn building at the plant. The contractor recommended a polyurethane injection to fill the void rather than breaking out the slab; the proposal price the board approved was $9,545. Anne said the void resulted from preexisting site drainage and a collapsed drain that has been replaced as part of the project scope.

Third, the board approved an above‑grade air‑valve replacement on the exterior of the plant needed to restore an essential back‑pressure/scour function for the media backwash system. The replacement and labor were presented at $9,788 to restore reliable operation and maintain a warranty.

Finally, the board approved installing an insertion (hydro‑stop) valve on the 16‑inch ductile iron main that serves distribution into the village. Anne explained the board had previously removed a 16‑inch gate valve from the scope but recommended reinstating it because an alternate existing valve is seized and a field repair would have been temporary. The approved price for the insertion valve was $49,566. Trustees described the expense as prudent “insurance” given prior losses from a line failure and the operational value of isolating pipeline sections during future leaks.

Trustees asked how the approvals would affect the project contingency. Anne said approving the yellow‑highlighted items on the contingency tracking sheet would consume the current budget “benefit” and bring the contingency back toward its original level but would not put the project into deficit. Board members noted the items were either repair (preexisting conditions) or operational necessities and that fabrication for the insertion valve could take 2–3 months; staff will schedule fabrication and installation to avoid critical‑path impacts.

Separately, engineers briefed trustees on the Bylerville pump station’s older control panel and short‑cycle pump operation; staff said they were seeking additional budgetary estimates for a replacement duplex control panel and had a preliminary vendor estimate near $50,000. Engineers described the short‑cycle problem as corrected by repairs to the air system but said replacement of the panel would be prudent to protect new pumps and motors.

The board voted in favor of each change order on motions made and seconded in the meeting; votes were recorded by voice as approved.","The Village Board approved multiple change orders for the water treatment project — replacement actuated valves ($11,213), slab void repair ($9,545), an air‑valve replacement ($9,788) and a 16‑inch insertion valve ($49,566) — after Delaware Engineering briefed trustees on contingency and operational needs.",{"_33":88,"_35":36,"_37":38,"_39":89,"_41":90,"_43":91,"_45":91,"_47":92,"_49":93,"_51":94,"_53":95,"_55":56,"_57":58,"_59":96,"_61":62,"_63":64,"_65":97,"_67":68,"_69":70,"_71":68,"_72":73,"_74":73},6551135,"Village approves $496,426 Callahan paving contract and allocates fund balance to cover shortfall",0,5061000,"/Search/View?dp=1&key=5355583-cb8c3ce0a46af556588fa168534b0e9c&start=5061&end=5061","https://assets.pipeline.soar.com/5355583-cb8c3ce0a46af556588fa168534b0e9c/thumbnail_5061000.jpg","/articles/6551135/Rhinebeck/Dutchess-County/New-York/Village-approves-496426-Callahan-paving-contract-and-allocates-fund-balance-to-cover-shortfall","https://secure.pipeline.soar.com/6551135-625d845be70bfc35d7ce6befa8223e0d/orig.mp4?Expires=1771158262&Signature=OBTpLirfJMNp-uroRWGcrh~TsNvjdETAsEPpxgJe8q4TssLATe~roozJPXOhNpSXyPiqhAz57P5rDHikz1QzMdIDoEsWIc9zgsmZ5ZmMSgVVShQM2v3YrMexgDZOGKTIw7YYIItMoj8fRsq4DUc8hYEYJH2RIXN3VuqcowKEpE1xJrxziltDqBDfnY2RPovLMWe8WeeZVG6wjeW5DnWMzIsfsItL3u8PTLFOI8IrP~58Cub1noD6zO18VqOIqaUAHcqIUtLQuQcPYqB0MkOFiA9EKvpzXLVTzBZqI8EIZhU8V~5Cvutj61bo6P8Zi1xRnnLN0sgw~FEAlzb-Aof29g__&Key-Pair-Id=KUT5TJCACFTXG","The Village of Rhinebeck Board of Trustees voted to accept a state bid from Callahan Industries to mill and repave eight village streets at a contract price of $496,426.25 and to use village fund balance to cover the local share.

The work in the approved contract covers Garden Street, North Parsonage, Platt Avenue, Chestnut, Mulberry Street, Beach Street, West Chestnut, Somers and Crowell Avenue. The scope includes necessary keyway cutting for smooth transitions, milling and removal of approximately 2 inches of existing asphalt, and installation of a roughly 2-inch Type 6 top course, per the bid presented to the board.

The board heard detailed funding figures from Treasurer Karen, who gave what she described as a “rough, conservative” close-out estimate of the village general fund. Karen said the village’s estimated unassigned fund balance stood at about $1,148,731 and that the village currently holds roughly $260,000 in village-controlled funds (separate from routine repair budgets). She told trustees that, after accounting for existing commitments, the paving contract would require drawing roughly $235,000 from fund balance to complete the project as proposed.

Mayor (presiding) put the Callahan contract on the floor, and Kyle (highway staff) summarized the work and confirmed the streets included. Kyle and other trustees discussed the village’s 10-year road schedule and whether this large single contract would “catch us up” on backlog. Kyle and other board members described mobilization cost savings from completing multiple streets in a single contract and said doing a larger chunk at once reduced unit mobilization costs.

Trustees debated alternatives before the vote: options included downsizing the list of streets to fit a smaller allotment of fund balance, shifting to a multi‑year “big bang” strategy for future years to reduce mobilization costs, and preserving a conservative fund balance to meet the village policy target of 15–25 percent of the next year’s budget. Several trustees asked for a short 10‑year forecast of street work and a clearer capital transfer plan for the coming year.

After discussion, a trustee moved to approve the state bid from Callahan Industries for $496,426.25 and to allocate the necessary amount from fund balance (as presented by staff) to complete the contract. The motion carried on the voice vote recorded at the meeting.

Trustees said they expect Callahan to schedule the work around fall events, and Kyle confirmed the contractor can adjust timing to avoid conflicts. Trustees also directed staff to return with more detailed multi‑year street‑planning information and clarified that any narrowing of streets or similar redesign would require additional work and cost beyond the current bid.

The board’s approval instructs staff to finalize the contract with Callahan and to transfer the agreed fund-balance amount into the paving line for year-end closing.","The Village Board approved a $496,426.25 contract with Callahan Industries to repave eight streets and voted to use up to $236,000 from the general fund balance to cover the village share. Trustees discussed longer-term paving strategy and capital priorities before the vote.","actionData","errors"]

Article not found

Votes at a glance: board approves contracts, renewals and plan adoption; several routine permits granted

Board approves multiple water‑plant change orders, including insertion valve and repairs; contingency remains positive

Village approves $496,426 Callahan paving contract and allocates fund balance to cover shortfall