West Fargo Library Board reviews email management for new members

The West Fargo Public Library Board convened on July 10, 2025, to discuss administrative changes, particularly regarding email management for board members. A significant topic of discussion was the handling of email addresses associated with board positions, specifically the roles of Secretary and Vice President.

The board members deliberated on whether to maintain the existing practice of having email addresses follow the role rather than the individual. This approach ensures that important communications remain accessible even when personnel changes occur. The current system allows for a seamless transition of email accounts, which is crucial for maintaining continuity in communication.

Board members expressed appreciation for the support staff's role in managing meeting minutes and email transitions. They discussed the possibility of creating alias email addresses to streamline communication while retaining the historical content of the email accounts. This would allow new board members to have access to previous correspondence without losing valuable information.

The board agreed to work with the city’s IT department to finalize the logistics of these changes. They emphasized the importance of retaining email content for transparency and compliance with the Freedom of Information Act. The meeting concluded with a commitment to resolve the technical details and ensure that all members are equipped with the necessary tools for effective communication moving forward.

Overall, the discussions highlighted the board's proactive approach to administrative efficiency and transparency, setting a clear path for future operations.